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#1
November 29th, 2006, 09:51 PM
posted to microsoft.public.outlook.contacts
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Exporting Contacts - Outlook 2003
Hi!
I'm using Outlook 2003 with Windows XP Prof (SP2). Is there anyway I can export a subset of my contacts? I have contacts categorised in many ways, and I'd like to export the names and addresses of my colleagues (Category - Colleagues) and not my friends and family. It appears to me that I can only export the whole of my contacts and then I'd have to mess around in another piece of software (probably Excel) to delete everyone who is not a colleague. It sounds like a lot of work Any thoughts? Many thanks.... Martin 
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#2
November 29th, 2006, 10:06 PM
posted to microsoft.public.outlook.contacts
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Exporting Contacts - Outlook 2003
Clarify to what format you need these Contacts exported.
-- Russ Valentine [MVP-Outlook] "Martin Ibbotson" wrote in message ... Hi! I'm using Outlook 2003 with Windows XP Prof (SP2). Is there anyway I can export a subset of my contacts? I have contacts categorised in many ways, and I'd like to export the names and addresses of my colleagues (Category - Colleagues) and not my friends and family. It appears to me that I can only export the whole of my contacts and then I'd have to mess around in another piece of software (probably Excel) to delete everyone who is not a colleague. It sounds like a lot of work Any thoughts? Many thanks.... Martin
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#3
November 30th, 2006, 01:18 PM
posted to microsoft.public.outlook.contacts
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Exporting Contacts - Outlook 2003
Russ,
Eventually they need to appear in Word 2003 for producing address labels using an Avery template, however, I think that might be asking too much, so I'd like to get them into Excel or Access prior to getting them into Word. Regards, Martin "Russ Valentine [MVP-Outlook]" wrote in message ... Clarify to what format you need these Contacts exported. -- Russ Valentine [MVP-Outlook] "Martin Ibbotson" wrote in message ... Hi! I'm using Outlook 2003 with Windows XP Prof (SP2). Is there anyway I can export a subset of my contacts? I have contacts categorised in many ways, and I'd like to export the names and addresses of my colleagues (Category - Colleagues) and not my friends and family. It appears to me that I can only export the whole of my contacts and then I'd have to mess around in another piece of software (probably Excel) to delete everyone who is not a colleague. It sounds like a lot of work Any thoughts? Many thanks.... Martin
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#4
November 30th, 2006, 08:45 PM
posted to microsoft.public.outlook.contacts
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Exporting Contacts - Outlook 2003
Why can't you just leave them in Outlook, especially since that is Word's
preferred data source for mail merges? Then you won't have to go through the data loss that occurs when you export Outlook data. -- Russ Valentine [MVP-Outlook] "Martin Ibbotson" wrote in message ... Russ, Eventually they need to appear in Word 2003 for producing address labels using an Avery template, however, I think that might be asking too much, so I'd like to get them into Excel or Access prior to getting them into Word. Regards, Martin "Russ Valentine [MVP-Outlook]" wrote in message ... Clarify to what format you need these Contacts exported. -- Russ Valentine [MVP-Outlook] "Martin Ibbotson" wrote in message ... Hi! I'm using Outlook 2003 with Windows XP Prof (SP2). Is there anyway I can export a subset of my contacts? I have contacts categorised in many ways, and I'd like to export the names and addresses of my colleagues (Category - Colleagues) and not my friends and family. It appears to me that I can only export the whole of my contacts and then I'd have to mess around in another piece of software (probably Excel) to delete everyone who is not a colleague. It sounds like a lot of work Any thoughts? Many thanks.... Martin
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#5
December 2nd, 2006, 07:52 PM
posted to microsoft.public.outlook.contacts
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Exporting Contacts - Outlook 2003
Thanks Russ....
I may have to pursue this avenue.... but the person who will be creating the labels, does not have access to my Outlook folders. Regards, Martin "Russ Valentine [MVP-Outlook]" wrote in message ... Why can't you just leave them in Outlook, especially since that is Word's preferred data source for mail merges? Then you won't have to go through the data loss that occurs when you export Outlook data. -- Russ Valentine [MVP-Outlook] "Martin Ibbotson" wrote in message ... Russ, Eventually they need to appear in Word 2003 for producing address labels using an Avery template, however, I think that might be asking too much, so I'd like to get them into Excel or Access prior to getting them into Word. Regards, Martin "Russ Valentine [MVP-Outlook]" wrote in message ... Clarify to what format you need these Contacts exported. -- Russ Valentine [MVP-Outlook] "Martin Ibbotson" wrote in message ... Hi! I'm using Outlook 2003 with Windows XP Prof (SP2). Is there anyway I can export a subset of my contacts? I have contacts categorised in many ways, and I'd like to export the names and addresses of my colleagues (Category - Colleagues) and not my friends and family. It appears to me that I can only export the whole of my contacts and then I'd have to mess around in another piece of software (probably Excel) to delete everyone who is not a colleague. It sounds like a lot of work Any thoughts? Many thanks.... Martin
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#6
December 2nd, 2006, 08:16 PM
posted to microsoft.public.outlook.contacts
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Exporting Contacts - Outlook 2003
Well if want to provide those Contacts to this person, just copy them into a
PST file and let them open that PST file in their installation of Outlook. Note: at no point should you export and import. -- Russ Valentine [MVP-Outlook] "Martin Ibbotson" wrote in message ... Thanks Russ.... I may have to pursue this avenue.... but the person who will be creating the labels, does not have access to my Outlook folders. Regards, Martin "Russ Valentine [MVP-Outlook]" wrote in message ... Why can't you just leave them in Outlook, especially since that is Word's preferred data source for mail merges? Then you won't have to go through the data loss that occurs when you export Outlook data. -- Russ Valentine [MVP-Outlook] "Martin Ibbotson" wrote in message ... Russ, Eventually they need to appear in Word 2003 for producing address labels using an Avery template, however, I think that might be asking too much, so I'd like to get them into Excel or Access prior to getting them into Word. Regards, Martin "Russ Valentine [MVP-Outlook]" wrote in message ... Clarify to what format you need these Contacts exported. -- Russ Valentine [MVP-Outlook] "Martin Ibbotson" wrote in message ... Hi! I'm using Outlook 2003 with Windows XP Prof (SP2). Is there anyway I can export a subset of my contacts? I have contacts categorised in many ways, and I'd like to export the names and addresses of my colleagues (Category - Colleagues) and not my friends and family. It appears to me that I can only export the whole of my contacts and then I'd have to mess around in another piece of software (probably Excel) to delete everyone who is not a colleague. It sounds like a lot of work Any thoughts? Many thanks.... Martin
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#7
December 2nd, 2006, 08:44 PM
posted to microsoft.public.outlook.contacts
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Exporting Contacts - Outlook 2003
Thanks again, Russ!!....
"Russ Valentine [MVP-Outlook]" wrote in message ... Well if want to provide those Contacts to this person, just copy them into a PST file and let them open that PST file in their installation of Outlook. Note: at no point should you export and import. -- Russ Valentine [MVP-Outlook] "Martin Ibbotson" wrote in message ... Thanks Russ.... I may have to pursue this avenue.... but the person who will be creating the labels, does not have access to my Outlook folders. Regards, Martin "Russ Valentine [MVP-Outlook]" wrote in message ... Why can't you just leave them in Outlook, especially since that is Word's preferred data source for mail merges? Then you won't have to go through the data loss that occurs when you export Outlook data. -- Russ Valentine [MVP-Outlook] "Martin Ibbotson" wrote in message ... Russ, Eventually they need to appear in Word 2003 for producing address labels using an Avery template, however, I think that might be asking too much, so I'd like to get them into Excel or Access prior to getting them into Word. Regards, Martin "Russ Valentine [MVP-Outlook]" wrote in message ... Clarify to what format you need these Contacts exported. -- Russ Valentine [MVP-Outlook] "Martin Ibbotson" wrote in message ... Hi! I'm using Outlook 2003 with Windows XP Prof (SP2). Is there anyway I can export a subset of my contacts? I have contacts categorised in many ways, and I'd like to export the names and addresses of my colleagues (Category - Colleagues) and not my friends and family. It appears to me that I can only export the whole of my contacts and then I'd have to mess around in another piece of software (probably Excel) to delete everyone who is not a colleague. It sounds like a lot of work Any thoughts? Many thanks.... Martin
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