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#21
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Mail Merge Question: Skipping Field that is blank
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You receive a Publisher cannot continue error message when you try to print a mail merge in Publisher 2003 http://support.microsoft.com/kb/828505/en-us "Publisher cannot print CMYK composite... " error message and Publisher 2003 quits unexpectedly when you try to print a mail merge http://support.microsoft.com/kb/826451/ -- Mary Sauer MSFT MVP http://office.microsoft.com/ http://msauer.mvps.org/ news://msnews.microsoft.com "me04984" wrote in message ... Mine is simply two columns of Name Address city, state, zip Phone Chapter Now I am making some changes on the other pages and cannot even print it off. A message keeps coming up that says. "Publisher cannot print this publication.To print composite CMYK or separations, you must use a printer driver that is set to output PostScript language level 2 or later." Now this is after I have printed off many pages since starting this project in an effort to perfect the booklet. Mary, what does this mean? I have three printers and and it says the same thing on all of them! Melanie "JoAnn Paules" wrote: Mine is just a list. Name Address City, State Zip Phone Chapter, region Class number Name Address City, State Zip Phone Chapter, region Class number etc. This goes one for about 30 pages, three columns wide. No tables. I'm curious what kind of group you're doing yours for. :-) -- JoAnn Paules MVP Microsoft [Publisher] ~~~~~ How to ask a question http://support.microsoft.com/KB/555375 "me04984" wrote in message ... JoAnn, thanks for the idea, I may have to do that. The publisher catalog merge sounded so easy and simple but it's really not. What did you do, set up Word with tables and then merge the addresses in it? I have over 1100 in 26 chapters with name, address, phone, email and chapter. So I should probably put them all into one Excel file and then merge into Word? Any help you can give me I'd appreciate as I'm getting nowhere but frustrated with the Publisher catalog merge and I'm under a time pressure. if you want to email me directly. thanks a million! melanie "JoAnn Paules" wrote: What I've had success with is to merge into Word and then copy and paste it into Publisher. Please bear in mind that what I am creating is a list of over 600 participants with their addresses, phone numbers, chapter affiliation, and class numbers. -- JoAnn Paules Microsoft MVP - Publisher How to ask a question http://support.microsoft.com/kb/555375 "me04984" wrote in message ... Further I am not trying to use color. it's just names and addresses in black print. "Mary Sauer" wrote: Mail Merge A mail merge creates a unique document for each record in the mail merge. It is usually not desirable to apply a mail merge (create individually unique publications) and to convert the publication to process mode for printing to an outside printer (for mass production) at the same time. For this reason, Publisher 2002 is designed to cancel these mutually exclusive features. If you enable your document for one of the process color modes, and then you click Mail Merge on the Tools menu, the Mail Merge Wizard and other options are not available. If you start the Mail Merge Wizard and select your data source, the Color Printing option under Commercial Printing Tools on the Tools menu is not available. -- Mary Sauer MSFT MVP http://office.microsoft.com/ http://msauer.mvps.org/ news://msnews.microsoft.com "me04984" wrote in message ... Ok, I went thru each step again! I wasn't saving the first part. so now I come to print merge and it only shows one per page but worse yet, it says it cannot print because I don't have CMYK orlater. I looked on my printer and that part is grayed out. How do I get the CMYK OR SEPARATIONS feature? "Mary Sauer" wrote: You must setup your merge and then the print merge dialogue will be available. Open help, scroll down to Mail Merge, expand, click on Create a merge. -- Mary Sauer MSFT MVP http://office.microsoft.com/ http://msauer.mvps.org/ news://msnews.microsoft.com "me04984" wrote in message ... Under file, my only options are Page Setup, Print View, and Print. there is not a Print Merge option. what next? "Mary Sauer" wrote: File, print merge...this is the print dialog to which I am referring. -- Mary Sauer MSFT MVP http://office.microsoft.com/ http://msauer.mvps.org/ news://msnews.microsoft.com "me04984" wrote in message ... Mary, I have seen that as a solution here but have looked again and again and again and do not find it in my Publisher 2003. Can you be more specific as to where i is? Maybe I don't know what "print dialog" means. "Mary Sauer" wrote: There is a check-off in the print dialogue that says "Don't print lines that contain only empty fields." -- Mary Sauer MSFT MVP http://office.microsoft.com/ http://msauer.mvps.org/ news://msnews.microsoft.com "me04984" wrote in message ... I would like to know this too, did anyone ever find an answer. I checked all the resources listed and it doesn't address this issue. My addresses have four or five lines and if one is skipped, it looks like the fifth one goes with the next one. How can I make it fill in and not show a blank line? "torana_girl77" wrote: Alcide, I can't help as i am in the same boat but i was wondering if you can tell me how to do it word. i can't seem to find the answer anywhere. Thanks Peta "Alcide" wrote: Hello All, When merging data into a Publisher 2003 mail merge field is there a way to skip or not print a field if it is blank (or some other criteria), as one can do in Word. Consider the case where there is a field for Middle Initial, but many people don't have them or don't use them. Without being able to skip the blank fields I get an extra space, which is visually awful. Any help or hints on this matter would be greatly appreciated. Thanks in advance for the assistance. |
#22
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Mail Merge Question: Skipping Field that is blank
Mary,
I have a mail list that works as you describe and just fine. I am now trying to do a directory and at no point do I get "Don't Print Blank Lines". Is that how it is? Do I need to use "If Then Else"? Seems to be the same in WORD and Publisher. -- Al the Computer Pal "Mary Sauer" wrote: You must setup your merge and then the print merge dialogue will be available. Open help, scroll down to Mail Merge, expand, click on Create a mail merge. -- Mary Sauer MSFT MVP http://office.microsoft.com/ http://msauer.mvps.org/ news://msnews.microsoft.com "me04984" wrote in message ... Under file, my only options are Page Setup, Print View, and Print. there is not a Print Merge option. what next? "Mary Sauer" wrote: File, print merge...this is the print dialog to which I am referring. -- Mary Sauer MSFT MVP http://office.microsoft.com/ http://msauer.mvps.org/ news://msnews.microsoft.com "me04984" wrote in message ... Mary, I have seen that as a solution here but have looked again and again and again and do not find it in my Publisher 2003. Can you be more specific as to where i is? Maybe I don't know what "print dialog" means. "Mary Sauer" wrote: There is a check-off in the print dialogue that says "Don't print lines that contain only empty fields." -- Mary Sauer MSFT MVP http://office.microsoft.com/ http://msauer.mvps.org/ news://msnews.microsoft.com "me04984" wrote in message ... I would like to know this too, did anyone ever find an answer. I checked all the resources listed and it doesn't address this issue. My addresses have four or five lines and if one is skipped, it looks like the fifth one goes with the next one. How can I make it fill in and not show a blank line? "torana_girl77" wrote: Alcide, I can't help as i am in the same boat but i was wondering if you can tell me how to do it word. i can't seem to find the answer anywhere. Thanks Peta "Alcide" wrote: Hello All, When merging data into a Publisher 2003 mail merge field is there a way to skip or not print a field if it is blank (or some other criteria), as one can do in Word. Consider the case where there is a field for Middle Initial, but many people don't have them or don't use them. Without being able to skip the blank fields I get an extra space, which is visually awful. Any help or hints on this matter would be greatly appreciated. Thanks in advance for the assistance. |
#23
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Mail Merge Question: Skipping Field that is blank
There is no "If Then Else" in Publisher. There is a check-off about not printing
blank lines on the print merge screen. It is always checked by default. -- Mary Sauer http://msauer.mvps.org/ "alwein" wrote in message ... Mary, I have a mail list that works as you describe and just fine. I am now trying to do a directory and at no point do I get "Don't Print Blank Lines". Is that how it is? Do I need to use "If Then Else"? Seems to be the same in WORD and Publisher. -- Al the Computer Pal "Mary Sauer" wrote: You must setup your merge and then the print merge dialogue will be available. Open help, scroll down to Mail Merge, expand, click on Create a mail merge. -- Mary Sauer MSFT MVP http://office.microsoft.com/ http://msauer.mvps.org/ news://msnews.microsoft.com "me04984" wrote in message ... Under file, my only options are Page Setup, Print View, and Print. there is not a Print Merge option. what next? "Mary Sauer" wrote: File, print merge...this is the print dialog to which I am referring. -- Mary Sauer MSFT MVP http://office.microsoft.com/ http://msauer.mvps.org/ news://msnews.microsoft.com "me04984" wrote in message ... Mary, I have seen that as a solution here but have looked again and again and again and do not find it in my Publisher 2003. Can you be more specific as to where i is? Maybe I don't know what "print dialog" means. "Mary Sauer" wrote: There is a check-off in the print dialogue that says "Don't print lines that contain only empty fields." -- Mary Sauer MSFT MVP http://office.microsoft.com/ http://msauer.mvps.org/ news://msnews.microsoft.com "me04984" wrote in message ... I would like to know this too, did anyone ever find an answer. I checked all the resources listed and it doesn't address this issue. My addresses have four or five lines and if one is skipped, it looks like the fifth one goes with the next one. How can I make it fill in and not show a blank line? "torana_girl77" wrote: Alcide, I can't help as i am in the same boat but i was wondering if you can tell me how to do it word. i can't seem to find the answer anywhere. Thanks Peta "Alcide" wrote: Hello All, When merging data into a Publisher 2003 mail merge field is there a way to skip or not print a field if it is blank (or some other criteria), as one can do in Word. Consider the case where there is a field for Middle Initial, but many people don't have them or don't use them. Without being able to skip the blank fields I get an extra space, which is visually awful. Any help or hints on this matter would be greatly appreciated. Thanks in advance for the assistance. |
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