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References won't insert



 
 
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  #1  
Old April 22nd, 2005, 02:53 PM
Greg Reese
external usenet poster
 
Posts: n/a
Default References won't insert

I have a doc on Windows XP with Word 2002. I just started
having problems inserting references to some of the
headings, figures, tables, and custom items. When I select
Insert|Reference|Cross-reference all the figures, tables,
etc. are present in the list box. However, when I select
one and press the insert button the button goes down but
nothing gets inserted. They don't all fail - inserting
works on some of the cross-references but not on others.

TIA

Greg Reese
  #2  
Old April 22nd, 2005, 03:10 PM
Daiya Mitchell
external usenet poster
 
Posts: n/a
Default

Do you have Field Codes set to View (Tools | Options, View)? Is it possible
you just can't see some of them?


On 4/22/05 6:53 AM, "Greg Reese" wrote:

I have a doc on Windows XP with Word 2002. I just started
having problems inserting references to some of the
headings, figures, tables, and custom items. When I select
Insert|Reference|Cross-reference all the figures, tables,
etc. are present in the list box. However, when I select
one and press the insert button the button goes down but
nothing gets inserted. They don't all fail - inserting
works on some of the cross-references but not on others.

TIA

Greg Reese


--
Daiya Mitchell, MVP Mac/Word
Word FAQ: http://www.word.mvps.org/
MacWord Tips: http://www.word.mvps.org/MacWordNew/
What's an MVP? A volunteer! Read the FAQ: http://mvp.support.microsoft.com/

  #3  
Old April 22nd, 2005, 04:13 PM
Greg Reese
external usenet poster
 
Posts: n/a
Default

This is a response to Daiya's comment because I can't post
a reply to it directly.

No, I didn't have field codes set to view. I just tried it
though and that won't work. It makes the field appear
instead of the contents, e.g., for the INCLUDETEXT field
you see the field code instead of the text it should be
including. I would think too that if this were the problem
none of the fields would appear instead of just some of
them. Thanks though.


-----Original Message-----
I have a doc on Windows XP with Word 2002. I just started
having problems inserting references to some of the
headings, figures, tables, and custom items. When I

select
Insert|Reference|Cross-reference all the figures, tables,
etc. are present in the list box. However, when I select
one and press the insert button the button goes down but
nothing gets inserted. They don't all fail - inserting
works on some of the cross-references but not on others.

TIA

Greg Reese
.

  #4  
Old April 22nd, 2005, 04:24 PM
Suzanne S. Barnhill
external usenet poster
 
Posts: n/a
Default

Are some of your figure/table captions in text boxes? Word can't "see" text
in text boxes.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

"Greg Reese" wrote in message
...
I have a doc on Windows XP with Word 2002. I just started
having problems inserting references to some of the
headings, figures, tables, and custom items. When I select
Insert|Reference|Cross-reference all the figures, tables,
etc. are present in the list box. However, when I select
one and press the insert button the button goes down but
nothing gets inserted. They don't all fail - inserting
works on some of the cross-references but not on others.

TIA

Greg Reese


  #5  
Old April 22nd, 2005, 04:41 PM
Greg Reese
external usenet poster
 
Posts: n/a
Default

No, none of them are in text boxes. I just tried inserting
a reference to a chapter. It works for Chapter 7 and
Chapter 11, but not 8, 9, or 10!

-----Original Message-----
Are some of your figure/table captions in text boxes?

Word can't "see" text
in text boxes.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups

to the newsgroup so
all may benefit.

"Greg Reese" wrote

in message
...
I have a doc on Windows XP with Word 2002. I just

started
having problems inserting references to some of the
headings, figures, tables, and custom items. When I

select
Insert|Reference|Cross-reference all the figures,

tables,
etc. are present in the list box. However, when I select
one and press the insert button the button goes down but
nothing gets inserted. They don't all fail - inserting
works on some of the cross-references but not on others.

TIA

Greg Reese


.

  #6  
Old April 22nd, 2005, 06:49 PM
Suzanne S. Barnhill
external usenet poster
 
Posts: n/a
Default

All of these headings are in one of Word's built-in heading styles? Or are
bookmarked in some way?

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

"Greg Reese" wrote in message
...
No, none of them are in text boxes. I just tried inserting
a reference to a chapter. It works for Chapter 7 and
Chapter 11, but not 8, 9, or 10!

-----Original Message-----
Are some of your figure/table captions in text boxes?

Word can't "see" text
in text boxes.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups

to the newsgroup so
all may benefit.

"Greg Reese" wrote

in message
...
I have a doc on Windows XP with Word 2002. I just

started
having problems inserting references to some of the
headings, figures, tables, and custom items. When I

select
Insert|Reference|Cross-reference all the figures,

tables,
etc. are present in the list box. However, when I select
one and press the insert button the button goes down but
nothing gets inserted. They don't all fail - inserting
works on some of the cross-references but not on others.

TIA

Greg Reese


.


  #7  
Old April 23rd, 2005, 03:37 AM
external usenet poster
 
Posts: n/a
Default

The headings are in built-in styles, though I believe I
changed the font size. The figures and table captions are
what Word inserts. I then apply a style to them but I
think that also just changes the font size.

Greg reese
-----Original Message-----
All of these headings are in one of Word's built-in

heading styles? Or are
bookmarked in some way?

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups

to the newsgroup so
all may benefit.

"Greg Reese" wrote

in message
...
No, none of them are in text boxes. I just tried

inserting
a reference to a chapter. It works for Chapter 7 and
Chapter 11, but not 8, 9, or 10!

-----Original Message-----
Are some of your figure/table captions in text boxes?

Word can't "see" text
in text boxes.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-

ups
to the newsgroup so
all may benefit.

"Greg Reese"

wrote
in message
...
I have a doc on Windows XP with Word 2002. I just

started
having problems inserting references to some of the
headings, figures, tables, and custom items. When I

select
Insert|Reference|Cross-reference all the figures,

tables,
etc. are present in the list box. However, when I

select
one and press the insert button the button goes down

but
nothing gets inserted. They don't all fail -

inserting
works on some of the cross-references but not on

others.

TIA

Greg Reese

.


.

  #8  
Old April 23rd, 2005, 04:46 AM
Suzanne S. Barnhill
external usenet poster
 
Posts: n/a
Default

Note that if you insert a caption for a wrapped graphic, it will be in a
text box. If all your figures and tables are inline, then this will not be
an issue.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

wrote in message
...
The headings are in built-in styles, though I believe I
changed the font size. The figures and table captions are
what Word inserts. I then apply a style to them but I
think that also just changes the font size.

Greg reese
-----Original Message-----
All of these headings are in one of Word's built-in

heading styles? Or are
bookmarked in some way?

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups

to the newsgroup so
all may benefit.

"Greg Reese" wrote

in message
...
No, none of them are in text boxes. I just tried

inserting
a reference to a chapter. It works for Chapter 7 and
Chapter 11, but not 8, 9, or 10!

-----Original Message-----
Are some of your figure/table captions in text boxes?
Word can't "see" text
in text boxes.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-

ups
to the newsgroup so
all may benefit.

"Greg Reese"

wrote
in message
...
I have a doc on Windows XP with Word 2002. I just
started
having problems inserting references to some of the
headings, figures, tables, and custom items. When I
select
Insert|Reference|Cross-reference all the figures,
tables,
etc. are present in the list box. However, when I

select
one and press the insert button the button goes down

but
nothing gets inserted. They don't all fail -

inserting
works on some of the cross-references but not on

others.

TIA

Greg Reese

.


.


  #9  
Old April 25th, 2005, 08:40 PM
Greg Reese
external usenet poster
 
Posts: n/a
Default

Actually there aren't even any graphics in the file.
Instead of graphics I have text that says "Insert Figure
xx" here and then beneath that I insert a figure caption.
Similarly, the table are not Word tables but just text
separated by tabs. (These formats are dictated by my
publisher.)

Greg Reese
-----Original Message-----
Note that if you insert a caption for a wrapped graphic,

it will be in a
text box. If all your figures and tables are inline, then

this will not be
an issue.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups

to the newsgroup so
all may benefit.

wrote in message
...
The headings are in built-in styles, though I believe I
changed the font size. The figures and table captions

are
what Word inserts. I then apply a style to them but I
think that also just changes the font size.

Greg reese
-----Original Message-----
All of these headings are in one of Word's built-in

heading styles? Or are
bookmarked in some way?

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-

ups
to the newsgroup so
all may benefit.

"Greg Reese"

wrote
in message
...
No, none of them are in text boxes. I just tried

inserting
a reference to a chapter. It works for Chapter 7 and
Chapter 11, but not 8, 9, or 10!

-----Original Message-----
Are some of your figure/table captions in text

boxes?
Word can't "see" text
in text boxes.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all

follow-
ups
to the newsgroup so
all may benefit.

"Greg Reese"

wrote
in message
...
I have a doc on Windows XP with Word 2002. I just
started
having problems inserting references to some of

the
headings, figures, tables, and custom items. When

I
select
Insert|Reference|Cross-reference all the figures,
tables,
etc. are present in the list box. However, when I

select
one and press the insert button the button goes

down
but
nothing gets inserted. They don't all fail -

inserting
works on some of the cross-references but not on

others.

TIA

Greg Reese

.


.


.

  #10  
Old April 25th, 2005, 09:31 PM
Suzanne S. Barnhill
external usenet poster
 
Posts: n/a
Default

Gotcha. I've type a lot of manuscripts that way in my day. If you've used
Insert | Caption, then I can't think of any reason why the caption would not
be available in the Cross-reference dialog. I assume you're selecting the
appropriate reference type (Table or Figure, as appropriate)?

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

"Greg Reese" wrote in message
...
Actually there aren't even any graphics in the file.
Instead of graphics I have text that says "Insert Figure
xx" here and then beneath that I insert a figure caption.
Similarly, the table are not Word tables but just text
separated by tabs. (These formats are dictated by my
publisher.)

Greg Reese
-----Original Message-----
Note that if you insert a caption for a wrapped graphic,

it will be in a
text box. If all your figures and tables are inline, then

this will not be
an issue.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups

to the newsgroup so
all may benefit.

wrote in message
...
The headings are in built-in styles, though I believe I
changed the font size. The figures and table captions

are
what Word inserts. I then apply a style to them but I
think that also just changes the font size.

Greg reese
-----Original Message-----
All of these headings are in one of Word's built-in
heading styles? Or are
bookmarked in some way?

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-

ups
to the newsgroup so
all may benefit.

"Greg Reese"

wrote
in message
...
No, none of them are in text boxes. I just tried
inserting
a reference to a chapter. It works for Chapter 7 and
Chapter 11, but not 8, 9, or 10!

-----Original Message-----
Are some of your figure/table captions in text

boxes?
Word can't "see" text
in text boxes.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all

follow-
ups
to the newsgroup so
all may benefit.

"Greg Reese"
wrote
in message
...
I have a doc on Windows XP with Word 2002. I just
started
having problems inserting references to some of

the
headings, figures, tables, and custom items. When

I
select
Insert|Reference|Cross-reference all the figures,
tables,
etc. are present in the list box. However, when I
select
one and press the insert button the button goes

down
but
nothing gets inserted. They don't all fail -
inserting
works on some of the cross-references but not on
others.

TIA

Greg Reese

.


.


.


 




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