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Complex problem with subform?
Hi
I have a form that allows users to enter in a payment transaction. There is a subform that should bring up the outstanding invoices when a user selects a debtor, via a combo box. The subform is based on a query. The main form includes the following fields: TransactionNo = autonumber field DebtorNo = is a combo box so users can choose a debtor TransactionDate = date of payment AmountPaid = total amount of payment Unallocated = this is a calculated field, more of a check to ensure that the amount in AmountPaid has been allocated to all invoices/credit notes. The calc is AmountPaid - SumCurrentPayment (see below). The subform contains the following fields: TransactionRef = Invoice or Credit Note number TransactionType = whether invoice or credit note TransactionDate = Date of invoice or credit note TransactionAmount = Amount of invoice or credit note OutstandingAmt = amount still outstanding on the invoice/credit note CurrentPayment = field for user to enter current amount to be paid against that invoice or credit note SumCurrentPayment = Hidden field totalling up the current payments. I have 3 issues with this form. 1. The subform does not display/refresh/requery when the debtor number is selected. I tried putting in Me![subformname].Requery in the AfterUpdate event of the DebtorNo combo box, but this didn't work, ie. still not showing any transactions when the debtor was selected. 2. A debtor can pay on two separate receipt transactions, but when that happens, the subform shows two instances of the same outstanding invoice/credit note record. I tried tweaking the underlying query to use DISTINCT, but then the recordset became non updateable. I also tried putting in the criteria of only showing inv/cn transactions with OutstandingAmt = 0, but then I couldn't view past transactions because they had an amount in the OutstandingAmt field and therefore weren't being shown. 3. Because of the above, the Unallocated field is showing the wrong amount on those debtors that have two payment transactions. The subform will show up all invoices, including the one/s that have been paid on a previous receipt transaction, but then the sum of course will total all the payments made, thereby throwing out the Unallocated because it is only calculating on the current payment. For example: Debtor 1 has two invoices outstanding. They send a cheque to pay one invoice (say $100) and this gets entered as receipt transaction 1. The subform will show both outstanding invoices, the user will enter in $100 against the first invoice and the Unallocated field should show zero. Debtor 1 then sends another cheque to pay the second invoice and this gets entered as receipt transaction 2. The subform still shows both outstanding invoices, and there will already be an amount entered in the CurrentPayment field for the first invoice. Here is where the problem lies. Because there is already an amount, the SumCurrentPayment field will show $100, and therefore the Unallocated field will show -$100 before any amount paid is entered. I hope I have explained my issues clearly, and hope that someone can help. Sorry for the long windedness, but it's a bit of a complex problem. Alternatively, if there is another way you can suggest for me to handle receipt transactions, I would be very grateful!!!! Regards |
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