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#1
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Auto Sum Formula Question
I have created a form with tables and form fields so that users can enter
their data by typing it in. The form can also be filled in manually. At the bottom of the form I have a table w/ 4 colums for various fees. The Auto Sum formula works great. Here is the problem: 50% of the people who will use my form will simply print it out and fill it in by hand. They will not be filling out electronically. When I print my form, the cells for "Total Fees" automatically populate "$0.00". No data has been entered in the table and my guess is that the formula thinks that "$0.00" has been input into these fields. How do I make it so that the auto sum formula does not execute unless someone enters data into the form fields w/in the table? |
#2
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Auto Sum Formula Question
Put a number picture switch in your formula field.
e.g., { = Sum(Above) \# "#.00;(#.00);" The characters before the firsrt ";" sets the format for positive values, the second set of is for negative values, the "nothing" after the last ";" formats 0 as nothing. -- Greg Maxey/Word MVP See: http://gregmaxey.mvps.org/word_tips.htm For some helpful tips using Word. David Cahill wrote: I have created a form with tables and form fields so that users can enter their data by typing it in. The form can also be filled in manually. At the bottom of the form I have a table w/ 4 colums for various fees. The Auto Sum formula works great. Here is the problem: 50% of the people who will use my form will simply print it out and fill it in by hand. They will not be filling out electronically. When I print my form, the cells for "Total Fees" automatically populate "$0.00". No data has been entered in the table and my guess is that the formula thinks that "$0.00" has been input into these fields. How do I make it so that the auto sum formula does not execute unless someone enters data into the form fields w/in the table? |
#3
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Auto Sum Formula Question
Thank you very much for the help. Your suggestion worked, but now it no
longer auto sums the data when it is typed in. "Greg Maxey" wrote: Put a number picture switch in your formula field. e.g., { = Sum(Above) \# "#.00;(#.00);" The characters before the firsrt ";" sets the format for positive values, the second set of is for negative values, the "nothing" after the last ";" formats 0 as nothing. -- Greg Maxey/Word MVP See: http://gregmaxey.mvps.org/word_tips.htm For some helpful tips using Word. David Cahill wrote: I have created a form with tables and form fields so that users can enter their data by typing it in. The form can also be filled in manually. At the bottom of the form I have a table w/ 4 colums for various fees. The Auto Sum formula works great. Here is the problem: 50% of the people who will use my form will simply print it out and fill it in by hand. They will not be filling out electronically. When I print my form, the cells for "Total Fees" automatically populate "$0.00". No data has been entered in the table and my guess is that the formula thinks that "$0.00" has been input into these fields. How do I make it so that the auto sum formula does not execute unless someone enters data into the form fields w/in the table? |
#4
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Auto Sum Formula Question
Do you have the "calculate on exit" option turned on for each form field
that you use to enter values? -- Greg Maxey/Word MVP See: http://gregmaxey.mvps.org/word_tips.htm For some helpful tips using Word. David Cahill wrote: Thank you very much for the help. Your suggestion worked, but now it no longer auto sums the data when it is typed in. "Greg Maxey" wrote: Put a number picture switch in your formula field. e.g., { = Sum(Above) \# "#.00;(#.00);" The characters before the firsrt ";" sets the format for positive values, the second set of is for negative values, the "nothing" after the last ";" formats 0 as nothing. -- Greg Maxey/Word MVP See: http://gregmaxey.mvps.org/word_tips.htm For some helpful tips using Word. David Cahill wrote: I have created a form with tables and form fields so that users can enter their data by typing it in. The form can also be filled in manually. At the bottom of the form I have a table w/ 4 colums for various fees. The Auto Sum formula works great. Here is the problem: 50% of the people who will use my form will simply print it out and fill it in by hand. They will not be filling out electronically. When I print my form, the cells for "Total Fees" automatically populate "$0.00". No data has been entered in the table and my guess is that the formula thinks that "$0.00" has been input into these fields. How do I make it so that the auto sum formula does not execute unless someone enters data into the form fields w/in the table? |
#5
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Auto Sum Formula Question
Yes, I do.
"Greg Maxey" wrote: Do you have the "calculate on exit" option turned on for each form field that you use to enter values? -- Greg Maxey/Word MVP See: http://gregmaxey.mvps.org/word_tips.htm For some helpful tips using Word. David Cahill wrote: Thank you very much for the help. Your suggestion worked, but now it no longer auto sums the data when it is typed in. "Greg Maxey" wrote: Put a number picture switch in your formula field. e.g., { = Sum(Above) \# "#.00;(#.00);" The characters before the firsrt ";" sets the format for positive values, the second set of is for negative values, the "nothing" after the last ";" formats 0 as nothing. -- Greg Maxey/Word MVP See: http://gregmaxey.mvps.org/word_tips.htm For some helpful tips using Word. David Cahill wrote: I have created a form with tables and form fields so that users can enter their data by typing it in. The form can also be filled in manually. At the bottom of the form I have a table w/ 4 colums for various fees. The Auto Sum formula works great. Here is the problem: 50% of the people who will use my form will simply print it out and fill it in by hand. They will not be filling out electronically. When I print my form, the cells for "Total Fees" automatically populate "$0.00". No data has been entered in the table and my guess is that the formula thinks that "$0.00" has been input into these fields. How do I make it so that the auto sum formula does not execute unless someone enters data into the form fields w/in the table? |
#6
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Auto Sum Formula Question
You can e-mail me the document and I will see if I can sort it out.
-- Greg Maxey/Word MVP See: http://gregmaxey.mvps.org/word_tips.htm For some helpful tips using Word. David Cahill wrote: Yes, I do. "Greg Maxey" wrote: Do you have the "calculate on exit" option turned on for each form field that you use to enter values? -- Greg Maxey/Word MVP See: http://gregmaxey.mvps.org/word_tips.htm For some helpful tips using Word. David Cahill wrote: Thank you very much for the help. Your suggestion worked, but now it no longer auto sums the data when it is typed in. "Greg Maxey" wrote: Put a number picture switch in your formula field. e.g., { = Sum(Above) \# "#.00;(#.00);" The characters before the firsrt ";" sets the format for positive values, the second set of is for negative values, the "nothing" after the last ";" formats 0 as nothing. -- Greg Maxey/Word MVP See: http://gregmaxey.mvps.org/word_tips.htm For some helpful tips using Word. David Cahill wrote: I have created a form with tables and form fields so that users can enter their data by typing it in. The form can also be filled in manually. At the bottom of the form I have a table w/ 4 colums for various fees. The Auto Sum formula works great. Here is the problem: 50% of the people who will use my form will simply print it out and fill it in by hand. They will not be filling out electronically. When I print my form, the cells for "Total Fees" automatically populate "$0.00". No data has been entered in the table and my guess is that the formula thinks that "$0.00" has been input into these fields. How do I make it so that the auto sum formula does not execute unless someone enters data into the form fields w/in the table? |
#7
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Auto Sum Formula Question
Thank you very much. How do I get your e-mail address? the one in your
profile does not work. "Greg Maxey" wrote: You can e-mail me the document and I will see if I can sort it out. -- Greg Maxey/Word MVP See: http://gregmaxey.mvps.org/word_tips.htm For some helpful tips using Word. David Cahill wrote: Yes, I do. "Greg Maxey" wrote: Do you have the "calculate on exit" option turned on for each form field that you use to enter values? -- Greg Maxey/Word MVP See: http://gregmaxey.mvps.org/word_tips.htm For some helpful tips using Word. David Cahill wrote: Thank you very much for the help. Your suggestion worked, but now it no longer auto sums the data when it is typed in. "Greg Maxey" wrote: Put a number picture switch in your formula field. e.g., { = Sum(Above) \# "#.00;(#.00);" The characters before the firsrt ";" sets the format for positive values, the second set of is for negative values, the "nothing" after the last ";" formats 0 as nothing. -- Greg Maxey/Word MVP See: http://gregmaxey.mvps.org/word_tips.htm For some helpful tips using Word. David Cahill wrote: I have created a form with tables and form fields so that users can enter their data by typing it in. The form can also be filled in manually. At the bottom of the form I have a table w/ 4 colums for various fees. The Auto Sum formula works great. Here is the problem: 50% of the people who will use my form will simply print it out and fill it in by hand. They will not be filling out electronically. When I print my form, the cells for "Total Fees" automatically populate "$0.00". No data has been entered in the table and my guess is that the formula thinks that "$0.00" has been input into these fields. How do I make it so that the auto sum formula does not execute unless someone enters data into the form fields w/in the table? |
#8
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Auto Sum Formula Question
..OscarRomeoGolf fills in for "org"
-- Greg Maxey/Word MVP See: http://gregmaxey.mvps.org/word_tips.htm For some helpful tips using Word. David Cahill wrote: Thank you very much. How do I get your e-mail address? the one in your profile does not work. "Greg Maxey" wrote: You can e-mail me the document and I will see if I can sort it out. -- Greg Maxey/Word MVP See: http://gregmaxey.mvps.org/word_tips.htm For some helpful tips using Word. David Cahill wrote: Yes, I do. "Greg Maxey" wrote: Do you have the "calculate on exit" option turned on for each form field that you use to enter values? -- Greg Maxey/Word MVP See: http://gregmaxey.mvps.org/word_tips.htm For some helpful tips using Word. David Cahill wrote: Thank you very much for the help. Your suggestion worked, but now it no longer auto sums the data when it is typed in. "Greg Maxey" wrote: Put a number picture switch in your formula field. e.g., { = Sum(Above) \# "#.00;(#.00);" The characters before the firsrt ";" sets the format for positive values, the second set of is for negative values, the "nothing" after the last ";" formats 0 as nothing. -- Greg Maxey/Word MVP See: http://gregmaxey.mvps.org/word_tips.htm For some helpful tips using Word. David Cahill wrote: I have created a form with tables and form fields so that users can enter their data by typing it in. The form can also be filled in manually. At the bottom of the form I have a table w/ 4 colums for various fees. The Auto Sum formula works great. Here is the problem: 50% of the people who will use my form will simply print it out and fill it in by hand. They will not be filling out electronically. When I print my form, the cells for "Total Fees" automatically populate "$0.00". No data has been entered in the table and my guess is that the formula thinks that "$0.00" has been input into these fields. How do I make it so that the auto sum formula does not execute unless someone enters data into the form fields w/in the table? |
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