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#1
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I am in Word 2007. I am am experienced Word user, have been since 1984.
I also want to reduce the clutter and remove the "not allowed" table styles. So far, I have found that I can show NO table styles (through the Manage Styles dialog box and its various tabs)... or ALL of them. Ideally, I want about 2 or 3 defined table styles and nothing else. Whatever happened to the happy medium (allowable in 2003 and before since at least 1995) where I can show only the table styles allowed in this document? I have seen a Word-2007-created document where it looks like someone *actually* managed this. I am trying to find that person, but no luck so far. Any ideas on how to remove the garbage so I can lock down the template to relevant styles? I saw that I might be able to lose the tables by unloading the buildingblocks.dotm, but this template/doc has to go out to other users, and I might not be able to change that on their machines. Am I missing something? Or have I lost the ability to control what table styles show? (And ALL is not acceptable.) |
#2
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Via Review tab | Protect Document you can select "Limit formatting to a
selection of styles" and then use the Settings button to choose exactly which styles should be available to a document (or template). This applies to table styles as well. -- Stefan Blom Microsoft Word MVP (Message posted via msnews.microsoft.com) "Sandra" wrote in message ... I am in Word 2007. I am am experienced Word user, have been since 1984. I also want to reduce the clutter and remove the "not allowed" table styles. So far, I have found that I can show NO table styles (through the Manage Styles dialog box and its various tabs)... or ALL of them. Ideally, I want about 2 or 3 defined table styles and nothing else. Whatever happened to the happy medium (allowable in 2003 and before since at least 1995) where I can show only the table styles allowed in this document? I have seen a Word-2007-created document where it looks like someone *actually* managed this. I am trying to find that person, but no luck so far. Any ideas on how to remove the garbage so I can lock down the template to relevant styles? I saw that I might be able to lose the tables by unloading the buildingblocks.dotm, but this template/doc has to go out to other users, and I might not be able to change that on their machines. Am I missing something? Or have I lost the ability to control what table styles show? (And ALL is not acceptable.) |
#3
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Thank you... that works if I am going to restrict all styles.
However, can I simply hide the unwanted table styles? Or is restricting the only option? Thanks, Sandra "Stefan Blom" wrote: Via Review tab | Protect Document you can select "Limit formatting to a selection of styles" and then use the Settings button to choose exactly which styles should be available to a document (or template). This applies to table styles as well. -- Stefan Blom Microsoft Word MVP (Message posted via msnews.microsoft.com) "Sandra" wrote in message ... I am in Word 2007. I am am experienced Word user, have been since 1984. I also want to reduce the clutter and remove the "not allowed" table styles. So far, I have found that I can show NO table styles (through the Manage Styles dialog box and its various tabs)... or ALL of them. Ideally, I want about 2 or 3 defined table styles and nothing else. Whatever happened to the happy medium (allowable in 2003 and before since at least 1995) where I can show only the table styles allowed in this document? I have seen a Word-2007-created document where it looks like someone *actually* managed this. I am trying to find that person, but no luck so far. Any ideas on how to remove the garbage so I can lock down the template to relevant styles? I saw that I might be able to lose the tables by unloading the buildingblocks.dotm, but this template/doc has to go out to other users, and I might not be able to change that on their machines. Am I missing something? Or have I lost the ability to control what table styles show? (And ALL is not acceptable.) . |
#4
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The show/hide options, available on the Recommend tab of that same dialog box,
apply only to paragraph and character styles, unfortunately. -- Stefan Blom Microsoft Word MVP (Message posted via msnews.microsoft.com) "Sandra" wrote in message ... Thank you... that works if I am going to restrict all styles. However, can I simply hide the unwanted table styles? Or is restricting the only option? Thanks, Sandra "Stefan Blom" wrote: Via Review tab | Protect Document you can select "Limit formatting to a selection of styles" and then use the Settings button to choose exactly which styles should be available to a document (or template). This applies to table styles as well. -- Stefan Blom Microsoft Word MVP (Message posted via msnews.microsoft.com) "Sandra" wrote in message ... I am in Word 2007. I am am experienced Word user, have been since 1984. I also want to reduce the clutter and remove the "not allowed" table styles. So far, I have found that I can show NO table styles (through the Manage Styles dialog box and its various tabs)... or ALL of them. Ideally, I want about 2 or 3 defined table styles and nothing else. Whatever happened to the happy medium (allowable in 2003 and before since at least 1995) where I can show only the table styles allowed in this document? I have seen a Word-2007-created document where it looks like someone *actually* managed this. I am trying to find that person, but no luck so far. Any ideas on how to remove the garbage so I can lock down the template to relevant styles? I saw that I might be able to lose the tables by unloading the buildingblocks.dotm, but this template/doc has to go out to other users, and I might not be able to change that on their machines. Am I missing something? Or have I lost the ability to control what table styles show? (And ALL is not acceptable.) . |
#5
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Thank you ... that is what I was afraid of.
I cannot lock the styles down yet, the template is evolving as the document keeps growing. But I did find a way to change the BuildingBlocks.dotx to get rid of the extra table styles. Thanks again, Sandra "Stefan Blom" wrote: The show/hide options, available on the Recommend tab of that same dialog box, apply only to paragraph and character styles, unfortunately. -- Stefan Blom Microsoft Word MVP (Message posted via msnews.microsoft.com) "Sandra" wrote in message ... Thank you... that works if I am going to restrict all styles. However, can I simply hide the unwanted table styles? Or is restricting the only option? Thanks, Sandra "Stefan Blom" wrote: Via Review tab | Protect Document you can select "Limit formatting to a selection of styles" and then use the Settings button to choose exactly which styles should be available to a document (or template). This applies to table styles as well. -- Stefan Blom Microsoft Word MVP (Message posted via msnews.microsoft.com) "Sandra" wrote in message ... I am in Word 2007. I am am experienced Word user, have been since 1984. I also want to reduce the clutter and remove the "not allowed" table styles. So far, I have found that I can show NO table styles (through the Manage Styles dialog box and its various tabs)... or ALL of them. Ideally, I want about 2 or 3 defined table styles and nothing else. Whatever happened to the happy medium (allowable in 2003 and before since at least 1995) where I can show only the table styles allowed in this document? I have seen a Word-2007-created document where it looks like someone *actually* managed this. I am trying to find that person, but no luck so far. Any ideas on how to remove the garbage so I can lock down the template to relevant styles? I saw that I might be able to lose the tables by unloading the buildingblocks.dotm, but this template/doc has to go out to other users, and I might not be able to change that on their machines. Am I missing something? Or have I lost the ability to control what table styles show? (And ALL is not acceptable.) . . |
#6
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But I did find a way to change the BuildingBlocks.dotx to get rid of the
extra table styles. Interesting. Would you like to share the tip? -- Stefan Blom Microsoft Word MVP (Message posted via msnews.microsoft.com) "Sandra" wrote in message ... Thank you ... that is what I was afraid of. I cannot lock the styles down yet, the template is evolving as the document keeps growing. But I did find a way to change the BuildingBlocks.dotx to get rid of the extra table styles. Thanks again, Sandra "Stefan Blom" wrote: The show/hide options, available on the Recommend tab of that same dialog box, apply only to paragraph and character styles, unfortunately. -- Stefan Blom Microsoft Word MVP (Message posted via msnews.microsoft.com) "Sandra" wrote in message ... Thank you... that works if I am going to restrict all styles. However, can I simply hide the unwanted table styles? Or is restricting the only option? Thanks, Sandra "Stefan Blom" wrote: Via Review tab | Protect Document you can select "Limit formatting to a selection of styles" and then use the Settings button to choose exactly which styles should be available to a document (or template). This applies to table styles as well. -- Stefan Blom Microsoft Word MVP (Message posted via msnews.microsoft.com) "Sandra" wrote in message ... I am in Word 2007. I am am experienced Word user, have been since 1984. I also want to reduce the clutter and remove the "not allowed" table styles. So far, I have found that I can show NO table styles (through the Manage Styles dialog box and its various tabs)... or ALL of them. Ideally, I want about 2 or 3 defined table styles and nothing else. Whatever happened to the happy medium (allowable in 2003 and before since at least 1995) where I can show only the table styles allowed in this document? I have seen a Word-2007-created document where it looks like someone *actually* managed this. I am trying to find that person, but no luck so far. Any ideas on how to remove the garbage so I can lock down the template to relevant styles? I saw that I might be able to lose the tables by unloading the buildingblocks.dotm, but this template/doc has to go out to other users, and I might not be able to change that on their machines. Am I missing something? Or have I lost the ability to control what table styles show? (And ALL is not acceptable.) . . |
#7
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The BuildingBlocks.dotx contains the Word 2007 (and I'm guessing 2010, but I
haven't spent much time there yet) table gallery. In other words, all those colorful (but not necessarily useful) table formats that Word offers are contained in this file. It acts as a "Normal.dot*" for tables; change this file, and you can control what standard tables *every* document on that machine will display. However, this is a protected document. Mine did not show the read-only attribute, but attempts to copy over it indicated that the file was read-only. This message occurred even when no Word documents/instances were open. I eventually had to use administrative rights to allow all users to change it, then used administrative rights again to copy over it. Someone else had a problem indicating that they were NOT getting the table gallery, and the answer included how to regenerate this file. That told me it even existed. And, by the way, for users as anti-automatic update checkbox checked as I am, even fixing your Normal*.dotx in 2007/2010 is not enough; this file also has the TOC and Index styles set to automatically update. Double-check the auto-update features in the Word Options/Proofing area; they might not have held either. If I am understanding this correctly, this is essentially like the Normal.dot template layer, not visible to the user, but very significant to how some underlying things operate. Because the file is such a pain to overwrite, I have been looking for an easily distributable way to hand out 1 file (with minimal instructions) rather than try to convey all these steps to 100+ Word users at various levels of expertise. BTW, I am now on the quest for any other gallery files. What else can I customize to make the authoring experience of my users more streamlined and directed to best formatting practices? Hope that helps, Sandra "Stefan Blom" wrote: But I did find a way to change the BuildingBlocks.dotx to get rid of the extra table styles. Interesting. Would you like to share the tip? -- Stefan Blom Microsoft Word MVP (Message posted via msnews.microsoft.com) "Sandra" wrote in message ... Thank you ... that is what I was afraid of. I cannot lock the styles down yet, the template is evolving as the document keeps growing. But I did find a way to change the BuildingBlocks.dotx to get rid of the extra table styles. Thanks again, Sandra "Stefan Blom" wrote: The show/hide options, available on the Recommend tab of that same dialog box, apply only to paragraph and character styles, unfortunately. -- Stefan Blom Microsoft Word MVP (Message posted via msnews.microsoft.com) "Sandra" wrote in message ... Thank you... that works if I am going to restrict all styles. However, can I simply hide the unwanted table styles? Or is restricting the only option? Thanks, Sandra "Stefan Blom" wrote: Via Review tab | Protect Document you can select "Limit formatting to a selection of styles" and then use the Settings button to choose exactly which styles should be available to a document (or template). This applies to table styles as well. -- Stefan Blom Microsoft Word MVP (Message posted via msnews.microsoft.com) "Sandra" wrote in message ... I am in Word 2007. I am am experienced Word user, have been since 1984. I also want to reduce the clutter and remove the "not allowed" table styles. So far, I have found that I can show NO table styles (through the Manage Styles dialog box and its various tabs)... or ALL of them. Ideally, I want about 2 or 3 defined table styles and nothing else. Whatever happened to the happy medium (allowable in 2003 and before since at least 1995) where I can show only the table styles allowed in this document? I have seen a Word-2007-created document where it looks like someone *actually* managed this. I am trying to find that person, but no luck so far. Any ideas on how to remove the garbage so I can lock down the template to relevant styles? I saw that I might be able to lose the tables by unloading the buildingblocks.dotm, but this template/doc has to go out to other users, and I might not be able to change that on their machines. Am I missing something? Or have I lost the ability to control what table styles show? (And ALL is not acceptable.) . . . |
#8
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