contacts not appearing in contact list

Thanks for clarifing that. I wasn't aware fax numbers were generally
considered electronic addresses.

I'm using the Fax program native in Windows XP. I've done nothing to
actually "intergrate" it with Outlook.


"Russ Valentine [MVP-Outlook]" wrote in message
news
Any Contact with any type of electronic address will appear in the Outlook
Address Book. Fax numbers are electronic addresses. Your problem will have
one of the cause I have already mentioned. In addition, which fax program
you are using and how you integrated with Outlook are in play. You have
provided none of this information.
--
Russ Valentine
[MVP-Outlook]
"Jonathan R Williams" wrote in message
news:829lh.3932$Xr.2392@trnddc04...


This sounds similar to a problem I'm having. I think I understand what
Sandra is wanting. You don't necessarily have to have email addresses in
your contacts, or at least you didn't used to have to. Suppose you are
using your contacts for other purposes, like faxing only? This is what I'm
trying to do now.

I have several contacts in my contacts folder for sending business faxes,
most of them do not have email addresses associated. When I use the Fax
wizard, I used to be able to select these names from the "Address book "
button on the Send Fax Wizard. I've done this several times in the past.
However, now I'm getting similar results as Sandra I have 123 contacts in
this address book and only 21 of them are sowing up. And some of those are
ARE showing up, do not have and email address associated at all.

I'm running Office Profession Edition 2003 SP2

Jonathan



"Russ Valentine [MVP-Outlook]" wrote in message
...
As I said, use "Save and Close." Do not exit without saving.
What you describe is not a known Outlook problem. It appears to be an end
user problem. Are you saving these Contacts to the same folder you are
displaying? Use Folder List view to see how many Contact folders you have
in
your profile.
--
Russ Valentine
[MVP-Outlook]
"Sandra Lou Thorne" wrote in
message ...
When Outlook program is opened, there is a panel (column) on the left
side.
At the bottom of the panel are the choices Mail, Calendar, Contacts, and
Tasks. If I want to check my e-mail, I click on Mail. If I need an
address
or phone number, I click Contacts. When I click Contacts, all the names
and
addresses in address card form are presented with an A-Z directory on
the
right side. If I want to add a new name and address to this component
(nothing to do with e-mail), I click New Contact and fill in the window
with
name, address, phone, etc. I then click the X to close the box and the
question, "do you want to save changes", I then click Yes. Until
recently,
that new information would be instantly added to the Contack component
of
the
Outlook program. I have Outlook 2003. When I do a Search for a name I
just
tried to add, that new name does appear in a page all alone with the
word
Contacts at the top, but the name is not in the Contacts component with
all
my other names and addresses. I hope that helps you.

"Russ Valentine [MVP-Outlook]" wrote:

Normally one would click "Save and Close" to save a new Contact rather
than
exiting without saving. When you say the new Contact does not appear in
the
"Contact portion of my Outlook," what do you mean?
--
Russ Valentine
[MVP-Outlook]
"Sandra Lou Thorne" wrote
in
message ...
Thank you for your patience with me. When I click on Microsoft
Outlook,
on
the left panel there are four choices: mail, contacts, calendar, and
tasks.
I click on contacts and my list of names and addresses appear. In
the
top
left corner there is an icon for new contacts. When I click that a
form
window appears where I can input name, address, phone, birthdate,
e-mail
address, etc. After inputing the info I click the close "x" and the
question, "do you want to save changes" appears. I click "yes", then
the
saved information should appear in the Contact portion of my Outlook.
It
does not. But when I do a Search for a particular name, the data I
have
just
typed shows up in a address card appearing form. But it is not in
the
whole
list in my Contacts. This just started happening a few weeks ago. I
have
followed the suggestions on the Help menu, but nothing has corrected
this
problem. Sorry I am so computer ID10T, but you are very kind to try
to
help
me.
Sandra
"Russ Valentine [MVP-Outlook]" wrote:

The Outlook address book has never contained Contacts without email
addresses. It's sole purpose is to present a list of electronic
addresses
that might be needed for sending messages. There is no reason for it
to
contain other Contacts, and it never has.
That's why your post is difficult to understand. Are you sure you
are
talking about Outlook? If so what version? Any Contact you create
that
has a
valid electronic address in the correct field will appear in the
Outlook
Address Book view.
--
Russ Valentine
[MVP-Outlook]
"Sandra Lou Thorne"
wrote
in
message ...
Until recently when I added a new contact in the Outlook program,
it
would
appear in the address book whether or not there was an e-mail.
Maybe I
don't
know the correct names of Contacts or Address Book, but I know I
was
able
to
add names, addresses,etc. and now I can't. Please help.
I don't know what a valid resolved electronic address is. Also, I
did
not
add the contact to a folder before, I just saved it and then it
appeared
in
the address list.

"Russ Valentine [MVP-Outlook]" wrote:

Two things are required:
1. The Contact have a valid resolved electronic address
2. You add the Contact to the same folder you are displaying in
the
address
book view
--
Russ Valentine
[MVP-Outlook]
"Sandra Lou Thorne"
wrote
in
message
...
I add a new contact then it does not appear in the contact
address
book.
When I do a search, the information appears separately as a
Contact,
but
is
not in the total list of contacts.

Windows XP Fax will integrate it's address book automatically with whatever
you have set as your default Contact List manager in Control Panel
Internet Options Programs.
Clarify the problem you are having and in which address book.
--
Russ Valentine
[MVP-Outlook]
"Jonathan R Williams" wrote in message
news:I9zlh.1000$0F1.390@trnddc02...
Thanks for clarifing that. I wasn't aware fax numbers were generally
considered electronic addresses.

I'm using the Fax program native in Windows XP. I've done nothing to
actually "intergrate" it with Outlook.


"Russ Valentine [MVP-Outlook]" wrote in message
news
Any Contact with any type of electronic address will appear in the
Outlook Address Book. Fax numbers are electronic addresses. Your problem
will have one of the cause I have already mentioned. In addition, which
fax program you are using and how you integrated with Outlook are in
play. You have provided none of this information.
--
Russ Valentine
[MVP-Outlook]
"Jonathan R Williams" wrote in message
news:829lh.3932$Xr.2392@trnddc04...


This sounds similar to a problem I'm having. I think I understand what
Sandra is wanting. You don't necessarily have to have email addresses in
your contacts, or at least you didn't used to have to. Suppose you are
using your contacts for other purposes, like faxing only? This is what
I'm trying to do now.

I have several contacts in my contacts folder for sending business faxes,
most of them do not have email addresses associated. When I use the Fax
wizard, I used to be able to select these names from the "Address book "
button on the Send Fax Wizard. I've done this several times in the
past.
However, now I'm getting similar results as Sandra I have 123 contacts in
this address book and only 21 of them are sowing up. And some of those
are ARE showing up, do not have and email address associated at all.

I'm running Office Profession Edition 2003 SP2

Jonathan



"Russ Valentine [MVP-Outlook]" wrote in message
...
As I said, use "Save and Close." Do not exit without saving.
What you describe is not a known Outlook problem. It appears to be an
end
user problem. Are you saving these Contacts to the same folder you are
displaying? Use Folder List view to see how many Contact folders you
have in
your profile.
--
Russ Valentine
[MVP-Outlook]
"Sandra Lou Thorne" wrote in
message ...
When Outlook program is opened, there is a panel (column) on the left
side.
At the bottom of the panel are the choices Mail, Calendar, Contacts,
and
Tasks. If I want to check my e-mail, I click on Mail. If I need an
address
or phone number, I click Contacts. When I click Contacts, all the
names
and
addresses in address card form are presented with an A-Z directory on
the
right side. If I want to add a new name and address to this component
(nothing to do with e-mail), I click New Contact and fill in the window
with
name, address, phone, etc. I then click the X to close the box and the
question, "do you want to save changes", I then click Yes. Until
recently,
that new information would be instantly added to the Contack component
of
the
Outlook program. I have Outlook 2003. When I do a Search for a name I
just
tried to add, that new name does appear in a page all alone with the
word
Contacts at the top, but the name is not in the Contacts component with
all
my other names and addresses. I hope that helps you.

"Russ Valentine [MVP-Outlook]" wrote:

Normally one would click "Save and Close" to save a new Contact rather
than
exiting without saving. When you say the new Contact does not appear
in
the
"Contact portion of my Outlook," what do you mean?
--
Russ Valentine
[MVP-Outlook]
"Sandra Lou Thorne" wrote
in
message ...
Thank you for your patience with me. When I click on Microsoft
Outlook,
on
the left panel there are four choices: mail, contacts, calendar, and
tasks.
I click on contacts and my list of names and addresses appear. In
the
top
left corner there is an icon for new contacts. When I click that a
form
window appears where I can input name, address, phone, birthdate,
e-mail
address, etc. After inputing the info I click the close "x" and the
question, "do you want to save changes" appears. I click "yes",
then
the
saved information should appear in the Contact portion of my
Outlook.
It
does not. But when I do a Search for a particular name, the data I
have
just
typed shows up in a address card appearing form. But it is not in
the
whole
list in my Contacts. This just started happening a few weeks ago.
I
have
followed the suggestions on the Help menu, but nothing has corrected
this
problem. Sorry I am so computer ID10T, but you are very kind to try
to
help
me.
Sandra
"Russ Valentine [MVP-Outlook]" wrote:

The Outlook address book has never contained Contacts without email
addresses. It's sole purpose is to present a list of electronic
addresses
that might be needed for sending messages. There is no reason for
it
to
contain other Contacts, and it never has.
That's why your post is difficult to understand. Are you sure you
are
talking about Outlook? If so what version? Any Contact you create
that
has a
valid electronic address in the correct field will appear in the
Outlook
Address Book view.
--
Russ Valentine
[MVP-Outlook]
"Sandra Lou Thorne"
wrote
in
message ...
Until recently when I added a new contact in the Outlook program,
it
would
appear in the address book whether or not there was an e-mail.
Maybe I
don't
know the correct names of Contacts or Address Book, but I know I
was
able
to
add names, addresses,etc. and now I can't. Please help.
I don't know what a valid resolved electronic address is. Also,
I
did
not
add the contact to a folder before, I just saved it and then it
appeared
in
the address list.

"Russ Valentine [MVP-Outlook]" wrote:

Two things are required:
1. The Contact have a valid resolved electronic address
2. You add the Contact to the same folder you are displaying in
the
address
book view
--
Russ Valentine
[MVP-Outlook]
"Sandra Lou Thorne"
wrote
in
message
...
I add a new contact then it does not appear in the contact
address
book.
When I do a search, the information appears separately as a
Contact,
but
is
not in the total list of contacts.

Let's try this again...

Hi. I'm having a similar problem as Sandra described.

I'm only able to view a select number of contacts when attempting to send a
fax using the Windows Fax program (Start - Accessories - Communications -
Fax - Send a Fax). I'm using Microsoft Office Outlook 2003 (11.6359.8107)
SP1 to manage my contacts. I have One hundred and Twenty three contacts in
my contacts view. I select Address Book from the "Send Fax Wizard"
application as described above, and in the field listed "Show Names from
the:" I choose "Contacts" which is listed under "Outlook Address Book". The
result is a list of only twenty one of the one hundred and twenty three
contacts that I
have in my Outlook Contacts list. Some of these twenty one entries list the
"email type" as "SMTP" while most list is as "FAX"

From what I can tell, the other one hundred and two entries have the same
fields populated.

Also to further clarify. The same twenty one entries appear when trying to
compose a new email message and clicking the "To" button (which displays the
"Select Names" window). I also cannot type ahead in the "To:" field and
have any of the other one hundred and two names resolve to their display
names.

Microsoft Office Outlook 2003 (11.6359.8107) SP1
Microsoft Windows XP Professional Version 2002 Service Pack 2


Thank you in advance for your kind attention and support!


"Russ Valentine [MVP-Outlook]" wrote in message
...
Windows XP Fax will integrate it's address book automatically with
whatever you have set as your default Contact List manager in Control
Panel Internet Options Programs.
Clarify the problem you are having and in which address book.
--
Russ Valentine
[MVP-Outlook]
"Jonathan R Williams" wrote in message
news:I9zlh.1000$0F1.390@trnddc02...
Thanks for clarifing that. I wasn't aware fax numbers were generally
considered electronic addresses.

I'm using the Fax program native in Windows XP. I've done nothing to
actually "intergrate" it with Outlook.


"Russ Valentine [MVP-Outlook]" wrote in message
news
Any Contact with any type of electronic address will appear in the
Outlook Address Book. Fax numbers are electronic addresses. Your problem
will have one of the cause I have already mentioned. In addition, which
fax program you are using and how you integrated with Outlook are in
play. You have provided none of this information.
--
Russ Valentine
[MVP-Outlook]
"Jonathan R Williams" wrote in message
news:829lh.3932$Xr.2392@trnddc04...


This sounds similar to a problem I'm having. I think I understand what
Sandra is wanting. You don't necessarily have to have email addresses
in your contacts, or at least you didn't used to have to. Suppose you
are using your contacts for other purposes, like faxing only? This is
what I'm trying to do now.

I have several contacts in my contacts folder for sending business
faxes, most of them do not have email addresses associated. When I use
the Fax wizard, I used to be able to select these names from the
"Address book " button on the Send Fax Wizard. I've done this several
times in the past.
However, now I'm getting similar results as Sandra I have 123 contacts
in this address book and only 21 of them are sowing up. And some of
those are ARE showing up, do not have and email address associated at
all.

I'm running Office Profession Edition 2003 SP2

Jonathan



"Russ Valentine [MVP-Outlook]" wrote in message
...
As I said, use "Save and Close." Do not exit without saving.
What you describe is not a known Outlook problem. It appears to be an
end
user problem. Are you saving these Contacts to the same folder you are
displaying? Use Folder List view to see how many Contact folders you
have in
your profile.
--
Russ Valentine
[MVP-Outlook]
"Sandra Lou Thorne" wrote
in
message ...
When Outlook program is opened, there is a panel (column) on the left
side.
At the bottom of the panel are the choices Mail, Calendar, Contacts,
and
Tasks. If I want to check my e-mail, I click on Mail. If I need an
address
or phone number, I click Contacts. When I click Contacts, all the
names
and
addresses in address card form are presented with an A-Z directory on
the
right side. If I want to add a new name and address to this component
(nothing to do with e-mail), I click New Contact and fill in the
window
with
name, address, phone, etc. I then click the X to close the box and
the
question, "do you want to save changes", I then click Yes. Until
recently,
that new information would be instantly added to the Contack component
of
the
Outlook program. I have Outlook 2003. When I do a Search for a name
I
just
tried to add, that new name does appear in a page all alone with the
word
Contacts at the top, but the name is not in the Contacts component
with
all
my other names and addresses. I hope that helps you.

"Russ Valentine [MVP-Outlook]" wrote:

Normally one would click "Save and Close" to save a new Contact
rather
than
exiting without saving. When you say the new Contact does not appear
in
the
"Contact portion of my Outlook," what do you mean?
--
Russ Valentine
[MVP-Outlook]
"Sandra Lou Thorne" wrote
in
message ...
Thank you for your patience with me. When I click on Microsoft
Outlook,
on
the left panel there are four choices: mail, contacts, calendar,
and
tasks.
I click on contacts and my list of names and addresses appear. In
the
top
left corner there is an icon for new contacts. When I click that a
form
window appears where I can input name, address, phone, birthdate,
e-mail
address, etc. After inputing the info I click the close "x" and
the
question, "do you want to save changes" appears. I click "yes",
then
the
saved information should appear in the Contact portion of my
Outlook.
It
does not. But when I do a Search for a particular name, the data I
have
just
typed shows up in a address card appearing form. But it is not in
the
whole
list in my Contacts. This just started happening a few weeks ago.
I
have
followed the suggestions on the Help menu, but nothing has
corrected
this
problem. Sorry I am so computer ID10T, but you are very kind to
try to
help
me.
Sandra
"Russ Valentine [MVP-Outlook]" wrote:

The Outlook address book has never contained Contacts without
email
addresses. It's sole purpose is to present a list of electronic
addresses
that might be needed for sending messages. There is no reason for
it
to
contain other Contacts, and it never has.
That's why your post is difficult to understand. Are you sure you
are
talking about Outlook? If so what version? Any Contact you create
that
has a
valid electronic address in the correct field will appear in the
Outlook
Address Book view.
--
Russ Valentine
[MVP-Outlook]
"Sandra Lou Thorne"
wrote
in
message ...
Until recently when I added a new contact in the Outlook
program, it
would
appear in the address book whether or not there was an e-mail.
Maybe I
don't
know the correct names of Contacts or Address Book, but I know I
was
able
to
add names, addresses,etc. and now I can't. Please help.
I don't know what a valid resolved electronic address is. Also,
I
did
not
add the contact to a folder before, I just saved it and then it
appeared
in
the address list.

"Russ Valentine [MVP-Outlook]" wrote:

Two things are required:
1. The Contact have a valid resolved electronic address
2. You add the Contact to the same folder you are displaying in
the
address
book view
--
Russ Valentine
[MVP-Outlook]
"Sandra Lou Thorne"
wrote
in
message
...
I add a new contact then it does not appear in the contact
address
book.
When I do a search, the information appears separately as a
Contact,
but
is
not in the total list of contacts.

Nevermind. I figured it out.

I have to go through all my entries and open and resave the fax number so
that the +1 is listed in their number. I presumed this is what you mean as
a "qualified electronic address"? If so, that could be clarified a bit for
the novice.

I am curious though why the entries that did work, didn't need to be
"qualified" I don't have a +1 in front of any of their numbers.

Thanks again.

Susan,

Hope this fixes your issue as well if you're trying to fix this. To be
clear what I'm doing is opening my contacts up one at a time. Then clicking
the button that reads "Business Fax" or "Home Fax" (not the arrow next to
the title) then when the "Check Phone Number" window appears I just hit OK
and the number updated with the +1 before it.

"Jonathan R Williams" wrote in message
news:_lNlh.986$kB3.655@trnddc08...
Let's try this again...

Hi. I'm having a similar problem as Sandra described.

I'm only able to view a select number of contacts when attempting to send
a fax using the Windows Fax program (Start - Accessories -
Communications - Fax - Send a Fax). I'm using Microsoft Office Outlook
2003 (11.6359.8107) SP1 to manage my contacts. I have One hundred and
Twenty three contacts in my contacts view. I select Address Book from the
"Send Fax Wizard" application as described above, and in the field listed
"Show Names from the:" I choose "Contacts" which is listed under "Outlook
Address Book". The result is a list of only twenty one of the one hundred
and twenty three contacts that I
have in my Outlook Contacts list. Some of these twenty one entries list
the "email type" as "SMTP" while most list is as "FAX"

From what I can tell, the other one hundred and two entries have the same
fields populated.

Also to further clarify. The same twenty one entries appear when trying
to compose a new email message and clicking the "To" button (which
displays the "Select Names" window). I also cannot type ahead in the
"To:" field and have any of the other one hundred and two names resolve to
their display names.

Microsoft Office Outlook 2003 (11.6359.8107) SP1
Microsoft Windows XP Professional Version 2002 Service Pack 2


Thank you in advance for your kind attention and support!


"Russ Valentine [MVP-Outlook]" wrote in message
...
Windows XP Fax will integrate it's address book automatically with
whatever you have set as your default Contact List manager in Control
Panel Internet Options Programs.
Clarify the problem you are having and in which address book.
--
Russ Valentine
[MVP-Outlook]
"Jonathan R Williams" wrote in message
news:I9zlh.1000$0F1.390@trnddc02...
Thanks for clarifing that. I wasn't aware fax numbers were generally
considered electronic addresses.

I'm using the Fax program native in Windows XP. I've done nothing to
actually "intergrate" it with Outlook.


"Russ Valentine [MVP-Outlook]" wrote in message
news Any Contact with any type of electronic address will appear in the
Outlook Address Book. Fax numbers are electronic addresses. Your
problem
will have one of the cause I have already mentioned. In addition, which
fax program you are using and how you integrated with Outlook are in
play. You have provided none of this information.
--
Russ Valentine
[MVP-Outlook]
"Jonathan R Williams" wrote in
message
news:829lh.3932$Xr.2392@trnddc04...


This sounds similar to a problem I'm having. I think I understand what
Sandra is wanting. You don't necessarily have to have email addresses
in your contacts, or at least you didn't used to have to. Suppose you
are using your contacts for other purposes, like faxing only? This is
what I'm trying to do now.

I have several contacts in my contacts folder for sending business
faxes, most of them do not have email addresses associated. When I use
the Fax wizard, I used to be able to select these names from the
"Address book " button on the Send Fax Wizard. I've done this several
times in the past.
However, now I'm getting similar results as Sandra I have 123 contacts
in this address book and only 21 of them are sowing up. And some of
those are ARE showing up, do not have and email address associated at
all.

I'm running Office Profession Edition 2003 SP2

Jonathan



"Russ Valentine [MVP-Outlook]" wrote in message
...
As I said, use "Save and Close." Do not exit without saving.
What you describe is not a known Outlook problem. It appears to be an
end
user problem. Are you saving these Contacts to the same folder you are
displaying? Use Folder List view to see how many Contact folders you
have in
your profile.
--
Russ Valentine
[MVP-Outlook]
"Sandra Lou Thorne" wrote
in
message ...
When Outlook program is opened, there is a panel (column) on the left
side.
At the bottom of the panel are the choices Mail, Calendar, Contacts,
and
Tasks. If I want to check my e-mail, I click on Mail. If I need an
address
or phone number, I click Contacts. When I click Contacts, all the
names
and
addresses in address card form are presented with an A-Z directory on
the
right side. If I want to add a new name and address to this
component
(nothing to do with e-mail), I click New Contact and fill in the
window
with
name, address, phone, etc. I then click the X to close the box and
the
question, "do you want to save changes", I then click Yes. Until
recently,
that new information would be instantly added to the Contack
component
of
the
Outlook program. I have Outlook 2003. When I do a Search for a name
I
just
tried to add, that new name does appear in a page all alone with the
word
Contacts at the top, but the name is not in the Contacts component
with
all
my other names and addresses. I hope that helps you.

"Russ Valentine [MVP-Outlook]" wrote:

Normally one would click "Save and Close" to save a new Contact
rather
than
exiting without saving. When you say the new Contact does not appear
in
the
"Contact portion of my Outlook," what do you mean?
--
Russ Valentine
[MVP-Outlook]
"Sandra Lou Thorne"
wrote
in
message ...
Thank you for your patience with me. When I click on Microsoft
Outlook,
on
the left panel there are four choices: mail, contacts, calendar,
and
tasks.
I click on contacts and my list of names and addresses appear. In
the
top
left corner there is an icon for new contacts. When I click that
a
form
window appears where I can input name, address, phone, birthdate,
e-mail
address, etc. After inputing the info I click the close "x" and
the
question, "do you want to save changes" appears. I click "yes",
then
the
saved information should appear in the Contact portion of my
Outlook.
It
does not. But when I do a Search for a particular name, the data
I
have
just
typed shows up in a address card appearing form. But it is not in
the
whole
list in my Contacts. This just started happening a few weeks ago.
I
have
followed the suggestions on the Help menu, but nothing has
corrected
this
problem. Sorry I am so computer ID10T, but you are very kind to
try to
help
me.
Sandra
"Russ Valentine [MVP-Outlook]" wrote:

The Outlook address book has never contained Contacts without
email
addresses. It's sole purpose is to present a list of electronic
addresses
that might be needed for sending messages. There is no reason for
it
to
contain other Contacts, and it never has.
That's why your post is difficult to understand. Are you sure you
are
talking about Outlook? If so what version? Any Contact you create
that
has a
valid electronic address in the correct field will appear in the
Outlook
Address Book view.
--
Russ Valentine
[MVP-Outlook]
"Sandra Lou Thorne"
wrote
in
message
...
Until recently when I added a new contact in the Outlook
program, it
would
appear in the address book whether or not there was an e-mail.
Maybe I
don't
know the correct names of Contacts or Address Book, but I know
I
was
able
to
add names, addresses,etc. and now I can't. Please help.
I don't know what a valid resolved electronic address is.
Also,
I
did
not
add the contact to a folder before, I just saved it and then it
appeared
in
the address list.

"Russ Valentine [MVP-Outlook]" wrote:

Two things are required:
1. The Contact have a valid resolved electronic address
2. You add the Contact to the same folder you are displaying
in
the
address
book view
--
Russ Valentine
[MVP-Outlook]
"Sandra Lou Thorne"

wrote
in
message
...
I add a new contact then it does not appear in the contact
address
book.
When I do a search, the information appears separately as a
Contact,
but
is
not in the total list of contacts.

Answers are still the same:
1. Any Contact that does not appear in the Outlook Address Book either does
not have a valid resolved electronic address (frequent if you imported any
of these Contacts) or resides in a Contact Folder other than the one you are
displaying. As a test, you should recreate a Contact that does not appear as
you think it should and see if it then appears.
2. Your Outlook Address Book Service is corrupt. Remove it, restart Outlook,
re-add it.

Autocompletion does not use your Contacts, so that behavior is expected.
--
Russ Valentine
[MVP-Outlook]
"Jonathan R Williams" wrote in message
news:_lNlh.986$kB3.655@trnddc08...
Let's try this again...

Hi. I'm having a similar problem as Sandra described.

I'm only able to view a select number of contacts when attempting to send
a fax using the Windows Fax program (Start - Accessories -
Communications - Fax - Send a Fax). I'm using Microsoft Office Outlook
2003 (11.6359.8107) SP1 to manage my contacts. I have One hundred and
Twenty three contacts in my contacts view. I select Address Book from the
"Send Fax Wizard" application as described above, and in the field listed
"Show Names from the:" I choose "Contacts" which is listed under "Outlook
Address Book". The result is a list of only twenty one of the one hundred
and twenty three contacts that I
have in my Outlook Contacts list. Some of these twenty one entries list
the "email type" as "SMTP" while most list is as "FAX"

From what I can tell, the other one hundred and two entries have the same
fields populated.

Also to further clarify. The same twenty one entries appear when trying
to compose a new email message and clicking the "To" button (which
displays the "Select Names" window). I also cannot type ahead in the
"To:" field and have any of the other one hundred and two names resolve to
their display names.

Microsoft Office Outlook 2003 (11.6359.8107) SP1
Microsoft Windows XP Professional Version 2002 Service Pack 2


Thank you in advance for your kind attention and support!


"Russ Valentine [MVP-Outlook]" wrote in message
...
Windows XP Fax will integrate it's address book automatically with
whatever you have set as your default Contact List manager in Control
Panel Internet Options Programs.
Clarify the problem you are having and in which address book.
--
Russ Valentine
[MVP-Outlook]
"Jonathan R Williams" wrote in message
news:I9zlh.1000$0F1.390@trnddc02...
Thanks for clarifing that. I wasn't aware fax numbers were generally
considered electronic addresses.

I'm using the Fax program native in Windows XP. I've done nothing to
actually "intergrate" it with Outlook.


"Russ Valentine [MVP-Outlook]" wrote in message
news Any Contact with any type of electronic address will appear in the
Outlook Address Book. Fax numbers are electronic addresses. Your
problem
will have one of the cause I have already mentioned. In addition, which
fax program you are using and how you integrated with Outlook are in
play. You have provided none of this information.
--
Russ Valentine
[MVP-Outlook]
"Jonathan R Williams" wrote in
message
news:829lh.3932$Xr.2392@trnddc04...


This sounds similar to a problem I'm having. I think I understand what
Sandra is wanting. You don't necessarily have to have email addresses
in your contacts, or at least you didn't used to have to. Suppose you
are using your contacts for other purposes, like faxing only? This is
what I'm trying to do now.

I have several contacts in my contacts folder for sending business
faxes, most of them do not have email addresses associated. When I use
the Fax wizard, I used to be able to select these names from the
"Address book " button on the Send Fax Wizard. I've done this several
times in the past.
However, now I'm getting similar results as Sandra I have 123 contacts
in this address book and only 21 of them are sowing up. And some of
those are ARE showing up, do not have and email address associated at
all.

I'm running Office Profession Edition 2003 SP2

Jonathan



"Russ Valentine [MVP-Outlook]" wrote in message
...
As I said, use "Save and Close." Do not exit without saving.
What you describe is not a known Outlook problem. It appears to be an
end
user problem. Are you saving these Contacts to the same folder you are
displaying? Use Folder List view to see how many Contact folders you
have in
your profile.
--
Russ Valentine
[MVP-Outlook]
"Sandra Lou Thorne" wrote
in
message ...
When Outlook program is opened, there is a panel (column) on the left
side.
At the bottom of the panel are the choices Mail, Calendar, Contacts,
and
Tasks. If I want to check my e-mail, I click on Mail. If I need an
address
or phone number, I click Contacts. When I click Contacts, all the
names
and
addresses in address card form are presented with an A-Z directory on
the
right side. If I want to add a new name and address to this
component
(nothing to do with e-mail), I click New Contact and fill in the
window
with
name, address, phone, etc. I then click the X to close the box and
the
question, "do you want to save changes", I then click Yes. Until
recently,
that new information would be instantly added to the Contack
component
of
the
Outlook program. I have Outlook 2003. When I do a Search for a name
I
just
tried to add, that new name does appear in a page all alone with the
word
Contacts at the top, but the name is not in the Contacts component
with
all
my other names and addresses. I hope that helps you.

"Russ Valentine [MVP-Outlook]" wrote:

Normally one would click "Save and Close" to save a new Contact
rather
than
exiting without saving. When you say the new Contact does not appear
in
the
"Contact portion of my Outlook," what do you mean?
--
Russ Valentine
[MVP-Outlook]
"Sandra Lou Thorne"
wrote
in
message ...
Thank you for your patience with me. When I click on Microsoft
Outlook,
on
the left panel there are four choices: mail, contacts, calendar,
and
tasks.
I click on contacts and my list of names and addresses appear. In
the
top
left corner there is an icon for new contacts. When I click that
a
form
window appears where I can input name, address, phone, birthdate,
e-mail
address, etc. After inputing the info I click the close "x" and
the
question, "do you want to save changes" appears. I click "yes",
then
the
saved information should appear in the Contact portion of my
Outlook.
It
does not. But when I do a Search for a particular name, the data
I
have
just
typed shows up in a address card appearing form. But it is not in
the
whole
list in my Contacts. This just started happening a few weeks ago.
I
have
followed the suggestions on the Help menu, but nothing has
corrected
this
problem. Sorry I am so computer ID10T, but you are very kind to
try to
help
me.
Sandra
"Russ Valentine [MVP-Outlook]" wrote:

The Outlook address book has never contained Contacts without
email
addresses. It's sole purpose is to present a list of electronic
addresses
that might be needed for sending messages. There is no reason for
it
to
contain other Contacts, and it never has.
That's why your post is difficult to understand. Are you sure you
are
talking about Outlook? If so what version? Any Contact you create
that
has a
valid electronic address in the correct field will appear in the
Outlook
Address Book view.
--
Russ Valentine
[MVP-Outlook]
"Sandra Lou Thorne"
wrote
in
message
...
Until recently when I added a new contact in the Outlook
program, it
would
appear in the address book whether or not there was an e-mail.
Maybe I
don't
know the correct names of Contacts or Address Book, but I know
I
was
able
to
add names, addresses,etc. and now I can't. Please help.
I don't know what a valid resolved electronic address is.
Also,
I
did
not
add the contact to a folder before, I just saved it and then it
appeared
in
the address list.

"Russ Valentine [MVP-Outlook]" wrote:

Two things are required:
1. The Contact have a valid resolved electronic address
2. You add the Contact to the same folder you are displaying
in
the
address
book view
--
Russ Valentine
[MVP-Outlook]
"Sandra Lou Thorne"

wrote
in
message
...
I add a new contact then it does not appear in the contact
address
book.
When I do a search, the information appears separately as a
Contact,
but
is
not in the total list of contacts.

Adding +1 is not necessary. I gave you the answer is in my other post.
However you created these contacts, you did not resolve the addresses.
Usually that happens when you import Contacts. All that is required to
resolve the address is to Open and Save the Contact Record.
--
Russ Valentine
[MVP-Outlook]
"Jonathan R Williams" wrote in message
news:a0Olh.762$PN2.75@trnddc07...
Nevermind. I figured it out.

I have to go through all my entries and open and resave the fax number so
that the +1 is listed in their number. I presumed this is what you mean
as a "qualified electronic address"? If so, that could be clarified a bit
for the novice.

I am curious though why the entries that did work, didn't need to be
"qualified" I don't have a +1 in front of any of their numbers.

Thanks again.

Susan,

Hope this fixes your issue as well if you're trying to fix this. To be
clear what I'm doing is opening my contacts up one at a time. Then
clicking the button that reads "Business Fax" or "Home Fax" (not the arrow
next to the title) then when the "Check Phone Number" window appears I
just hit OK and the number updated with the +1 before it.

"Jonathan R Williams" wrote in message
news:_lNlh.986$kB3.655@trnddc08...
Let's try this again...

Hi. I'm having a similar problem as Sandra described.

I'm only able to view a select number of contacts when attempting to send
a fax using the Windows Fax program (Start - Accessories -
Communications - Fax - Send a Fax). I'm using Microsoft Office Outlook
2003 (11.6359.8107) SP1 to manage my contacts. I have One hundred and
Twenty three contacts in my contacts view. I select Address Book from
the "Send Fax Wizard" application as described above, and in the field
listed "Show Names from the:" I choose "Contacts" which is listed under
"Outlook Address Book". The result is a list of only twenty one of the
one hundred and twenty three contacts that I
have in my Outlook Contacts list. Some of these twenty one entries list
the "email type" as "SMTP" while most list is as "FAX"

From what I can tell, the other one hundred and two entries have the same
fields populated.

Also to further clarify. The same twenty one entries appear when trying
to compose a new email message and clicking the "To" button (which
displays the "Select Names" window). I also cannot type ahead in the
"To:" field and have any of the other one hundred and two names resolve
to their display names.

Microsoft Office Outlook 2003 (11.6359.8107) SP1
Microsoft Windows XP Professional Version 2002 Service Pack 2


Thank you in advance for your kind attention and support!


"Russ Valentine [MVP-Outlook]" wrote in message
...
Windows XP Fax will integrate it's address book automatically with
whatever you have set as your default Contact List manager in Control
Panel Internet Options Programs.
Clarify the problem you are having and in which address book.
--
Russ Valentine
[MVP-Outlook]
"Jonathan R Williams" wrote in message
news:I9zlh.1000$0F1.390@trnddc02...
Thanks for clarifing that. I wasn't aware fax numbers were generally
considered electronic addresses.

I'm using the Fax program native in Windows XP. I've done nothing to
actually "intergrate" it with Outlook.


"Russ Valentine [MVP-Outlook]" wrote in message
news Any Contact with any type of electronic address will appear in the
Outlook Address Book. Fax numbers are electronic addresses. Your
problem
will have one of the cause I have already mentioned. In addition,
which
fax program you are using and how you integrated with Outlook are in
play. You have provided none of this information.
--
Russ Valentine
[MVP-Outlook]
"Jonathan R Williams" wrote in
message
news:829lh.3932$Xr.2392@trnddc04...


This sounds similar to a problem I'm having. I think I understand
what
Sandra is wanting. You don't necessarily have to have email addresses
in your contacts, or at least you didn't used to have to. Suppose you
are using your contacts for other purposes, like faxing only? This is
what I'm trying to do now.

I have several contacts in my contacts folder for sending business
faxes, most of them do not have email addresses associated. When I
use
the Fax wizard, I used to be able to select these names from the
"Address book " button on the Send Fax Wizard. I've done this
several
times in the past.
However, now I'm getting similar results as Sandra I have 123 contacts
in this address book and only 21 of them are sowing up. And some of
those are ARE showing up, do not have and email address associated at
all.

I'm running Office Profession Edition 2003 SP2

Jonathan



"Russ Valentine [MVP-Outlook]" wrote in message
...
As I said, use "Save and Close." Do not exit without saving.
What you describe is not a known Outlook problem. It appears to be an
end
user problem. Are you saving these Contacts to the same folder you
are
displaying? Use Folder List view to see how many Contact folders you
have in
your profile.
--
Russ Valentine
[MVP-Outlook]
"Sandra Lou Thorne" wrote
in
message ...
When Outlook program is opened, there is a panel (column) on the
left
side.
At the bottom of the panel are the choices Mail, Calendar, Contacts,
and
Tasks. If I want to check my e-mail, I click on Mail. If I need an
address
or phone number, I click Contacts. When I click Contacts, all the
names
and
addresses in address card form are presented with an A-Z directory
on
the
right side. If I want to add a new name and address to this
component
(nothing to do with e-mail), I click New Contact and fill in the
window
with
name, address, phone, etc. I then click the X to close the box and
the
question, "do you want to save changes", I then click Yes. Until
recently,
that new information would be instantly added to the Contack
component
of
the
Outlook program. I have Outlook 2003. When I do a Search for a
name
I
just
tried to add, that new name does appear in a page all alone with the
word
Contacts at the top, but the name is not in the Contacts component
with
all
my other names and addresses. I hope that helps you.

"Russ Valentine [MVP-Outlook]" wrote:

Normally one would click "Save and Close" to save a new Contact
rather
than
exiting without saving. When you say the new Contact does not
appear
in
the
"Contact portion of my Outlook," what do you mean?
--
Russ Valentine
[MVP-Outlook]
"Sandra Lou Thorne"
wrote
in
message ...
Thank you for your patience with me. When I click on Microsoft
Outlook,
on
the left panel there are four choices: mail, contacts, calendar,
and
tasks.
I click on contacts and my list of names and addresses appear.
In
the
top
left corner there is an icon for new contacts. When I click that
a
form
window appears where I can input name, address, phone, birthdate,
e-mail
address, etc. After inputing the info I click the close "x" and
the
question, "do you want to save changes" appears. I click "yes",
then
the
saved information should appear in the Contact portion of my
Outlook.
It
does not. But when I do a Search for a particular name, the data
I
have
just
typed shows up in a address card appearing form. But it is not
in
the
whole
list in my Contacts. This just started happening a few weeks
ago.
I
have
followed the suggestions on the Help menu, but nothing has
corrected
this
problem. Sorry I am so computer ID10T, but you are very kind to
try to
help
me.
Sandra
"Russ Valentine [MVP-Outlook]" wrote:

The Outlook address book has never contained Contacts without
email
addresses. It's sole purpose is to present a list of electronic
addresses
that might be needed for sending messages. There is no reason
for
it
to
contain other Contacts, and it never has.
That's why your post is difficult to understand. Are you sure
you
are
talking about Outlook? If so what version? Any Contact you
create
that
has a
valid electronic address in the correct field will appear in the
Outlook
Address Book view.
--
Russ Valentine
[MVP-Outlook]
"Sandra Lou Thorne"
wrote
in
message
...
Until recently when I added a new contact in the Outlook
program, it
would
appear in the address book whether or not there was an e-mail.
Maybe I
don't
know the correct names of Contacts or Address Book, but I know
I
was
able
to
add names, addresses,etc. and now I can't. Please help.
I don't know what a valid resolved electronic address is.
Also,
I
did
not
add the contact to a folder before, I just saved it and then
it
appeared
in
the address list.

"Russ Valentine [MVP-Outlook]" wrote:

Two things are required:
1. The Contact have a valid resolved electronic address
2. You add the Contact to the same folder you are displaying
in
the
address
book view
--
Russ Valentine
[MVP-Outlook]
"Sandra Lou Thorne"

wrote
in
message
...
I add a new contact then it does not appear in the contact
address
book.
When I do a search, the information appears separately as a
Contact,
but
is
not in the total list of contacts.

I didn't add the +1. Simply opening each contact and saving them
automatically put the +1 in.

Yes these contact are imported. They were copied from a different PC.

I don't see where it was mentioned previously that we should open and save
each entry.

Again, thanks for you assistance. Happy New Year


"Russ Valentine [MVP-Outlook]" wrote in message
...
Adding +1 is not necessary. I gave you the answer is in my other post.
However you created these contacts, you did not resolve the addresses.
Usually that happens when you import Contacts. All that is required to
resolve the address is to Open and Save the Contact Record.
--
Russ Valentine
[MVP-Outlook]
"Jonathan R Williams" wrote in message
news:a0Olh.762$PN2.75@trnddc07...
Nevermind. I figured it out.

I have to go through all my entries and open and resave the fax number so
that the +1 is listed in their number. I presumed this is what you mean
as a "qualified electronic address"? If so, that could be clarified a
bit for the novice.

I am curious though why the entries that did work, didn't need to be
"qualified" I don't have a +1 in front of any of their numbers.

Thanks again.

Susan,

Hope this fixes your issue as well if you're trying to fix this. To be
clear what I'm doing is opening my contacts up one at a time. Then
clicking the button that reads "Business Fax" or "Home Fax" (not the
arrow next to the title) then when the "Check Phone Number" window
appears I just hit OK and the number updated with the +1 before it.

"Jonathan R Williams" wrote in message
news:_lNlh.986$kB3.655@trnddc08...
Let's try this again...

Hi. I'm having a similar problem as Sandra described.

I'm only able to view a select number of contacts when attempting to
send a fax using the Windows Fax program (Start - Accessories -
Communications - Fax - Send a Fax). I'm using Microsoft Office Outlook
2003 (11.6359.8107) SP1 to manage my contacts. I have One hundred and
Twenty three contacts in my contacts view. I select Address Book from
the "Send Fax Wizard" application as described above, and in the field
listed "Show Names from the:" I choose "Contacts" which is listed under
"Outlook Address Book". The result is a list of only twenty one of the
one hundred and twenty three contacts that I
have in my Outlook Contacts list. Some of these twenty one entries list
the "email type" as "SMTP" while most list is as "FAX"

From what I can tell, the other one hundred and two entries have the
same fields populated.

Also to further clarify. The same twenty one entries appear when trying
to compose a new email message and clicking the "To" button (which
displays the "Select Names" window). I also cannot type ahead in the
"To:" field and have any of the other one hundred and two names resolve
to their display names.

Microsoft Office Outlook 2003 (11.6359.8107) SP1
Microsoft Windows XP Professional Version 2002 Service Pack 2


Thank you in advance for your kind attention and support!


"Russ Valentine [MVP-Outlook]" wrote in message
...
Windows XP Fax will integrate it's address book automatically with
whatever you have set as your default Contact List manager in Control
Panel Internet Options Programs.
Clarify the problem you are having and in which address book.
--
Russ Valentine
[MVP-Outlook]
"Jonathan R Williams" wrote in
message
news:I9zlh.1000$0F1.390@trnddc02...
Thanks for clarifing that. I wasn't aware fax numbers were generally
considered electronic addresses.

I'm using the Fax program native in Windows XP. I've done nothing to
actually "intergrate" it with Outlook.


"Russ Valentine [MVP-Outlook]" wrote in message
news Any Contact with any type of electronic address will appear in the
Outlook Address Book. Fax numbers are electronic addresses. Your
problem
will have one of the cause I have already mentioned. In addition,
which
fax program you are using and how you integrated with Outlook are in
play. You have provided none of this information.
--
Russ Valentine
[MVP-Outlook]
"Jonathan R Williams" wrote in
message
news:829lh.3932$Xr.2392@trnddc04...


This sounds similar to a problem I'm having. I think I understand
what
Sandra is wanting. You don't necessarily have to have email
addresses
in your contacts, or at least you didn't used to have to. Suppose
you
are using your contacts for other purposes, like faxing only? This is
what I'm trying to do now.

I have several contacts in my contacts folder for sending business
faxes, most of them do not have email addresses associated. When I
use
the Fax wizard, I used to be able to select these names from the
"Address book " button on the Send Fax Wizard. I've done this
several
times in the past.
However, now I'm getting similar results as Sandra I have 123
contacts
in this address book and only 21 of them are sowing up. And some of
those are ARE showing up, do not have and email address associated at
all.

I'm running Office Profession Edition 2003 SP2

Jonathan



"Russ Valentine [MVP-Outlook]" wrote in message
...
As I said, use "Save and Close." Do not exit without saving.
What you describe is not a known Outlook problem. It appears to be
an
end
user problem. Are you saving these Contacts to the same folder you
are
displaying? Use Folder List view to see how many Contact folders you
have in
your profile.
--
Russ Valentine
[MVP-Outlook]
"Sandra Lou Thorne"
wrote
in
message ...
When Outlook program is opened, there is a panel (column) on the
left
side.
At the bottom of the panel are the choices Mail, Calendar,
Contacts,
and
Tasks. If I want to check my e-mail, I click on Mail. If I need
an
address
or phone number, I click Contacts. When I click Contacts, all the
names
and
addresses in address card form are presented with an A-Z directory
on
the
right side. If I want to add a new name and address to this
component
(nothing to do with e-mail), I click New Contact and fill in the
window
with
name, address, phone, etc. I then click the X to close the box and
the
question, "do you want to save changes", I then click Yes. Until
recently,
that new information would be instantly added to the Contack
component
of
the
Outlook program. I have Outlook 2003. When I do a Search for a
name
I
just
tried to add, that new name does appear in a page all alone with
the
word
Contacts at the top, but the name is not in the Contacts component
with
all
my other names and addresses. I hope that helps you.

"Russ Valentine [MVP-Outlook]" wrote:

Normally one would click "Save and Close" to save a new Contact
rather
than
exiting without saving. When you say the new Contact does not
appear
in
the
"Contact portion of my Outlook," what do you mean?
--
Russ Valentine
[MVP-Outlook]
"Sandra Lou Thorne"
wrote
in
message ...
Thank you for your patience with me. When I click on Microsoft
Outlook,
on
the left panel there are four choices: mail, contacts, calendar,
and
tasks.
I click on contacts and my list of names and addresses appear.
In
the
top
left corner there is an icon for new contacts. When I click
that a
form
window appears where I can input name, address, phone,
birthdate,
e-mail
address, etc. After inputing the info I click the close "x" and
the
question, "do you want to save changes" appears. I click "yes",
then
the
saved information should appear in the Contact portion of my
Outlook.
It
does not. But when I do a Search for a particular name, the
data I
have
just
typed shows up in a address card appearing form. But it is not
in
the
whole
list in my Contacts. This just started happening a few weeks
ago.
I
have
followed the suggestions on the Help menu, but nothing has
corrected
this
problem. Sorry I am so computer ID10T, but you are very kind to
try to
help
me.
Sandra
"Russ Valentine [MVP-Outlook]" wrote:

The Outlook address book has never contained Contacts without
email
addresses. It's sole purpose is to present a list of electronic
addresses
that might be needed for sending messages. There is no reason
for
it
to
contain other Contacts, and it never has.
That's why your post is difficult to understand. Are you sure
you
are
talking about Outlook? If so what version? Any Contact you
create
that
has a
valid electronic address in the correct field will appear in
the
Outlook
Address Book view.
--
Russ Valentine
[MVP-Outlook]
"Sandra Lou Thorne"
wrote
in
message
...
Until recently when I added a new contact in the Outlook
program, it
would
appear in the address book whether or not there was an
e-mail.
Maybe I
don't
know the correct names of Contacts or Address Book, but I
know I
was
able
to
add names, addresses,etc. and now I can't. Please help.
I don't know what a valid resolved electronic address is.
Also,
I
did
not
add the contact to a folder before, I just saved it and then
it
appeared
in
the address list.

"Russ Valentine [MVP-Outlook]" wrote:

Two things are required:
1. The Contact have a valid resolved electronic address
2. You add the Contact to the same folder you are displaying
in
the
address
book view
--
Russ Valentine
[MVP-Outlook]
"Sandra Lou Thorne"

wrote
in
message
...
I add a new contact then it does not appear in the contact
address
book.
When I do a search, the information appears separately as
a
Contact,
but
is
not in the total list of contacts.

That's because I had assumed you had already created Contacts with valid,
resolved addresses. Remember, I asked you to check that? That's why I then
suggested you create a new Contact from scratch to see if we could
troubleshoot exactly where the problem was occurring. Once you said that
opening and saving a Contact made it appear, I was able to deduce you had
not yet created valid Contacts, and the most common reason that occurs is by
importing your Contacts.
I didn't want other readers to think that the country code is needed to make
fax numbers valid. It isn't.
Unfortunately, importing data into Outlook is fraught with difficulties.
It's best to avoid it if you can. Only import if you must convert from a
foreign file format, and if you do you'll need to go through and resolve
electronic addresses yourself.
--
Russ Valentine
[MVP-Outlook]
"Jonathan R Williams" wrote in message
news:5SRnh.632$%Q4.364@trnddc06...
I didn't add the +1. Simply opening each contact and saving them
automatically put the +1 in.

Yes these contact are imported. They were copied from a different PC.

I don't see where it was mentioned previously that we should open and save
each entry.

Again, thanks for you assistance. Happy New Year


"Russ Valentine [MVP-Outlook]" wrote in message
...
Adding +1 is not necessary. I gave you the answer is in my other post.
However you created these contacts, you did not resolve the addresses.
Usually that happens when you import Contacts. All that is required to
resolve the address is to Open and Save the Contact Record.
--
Russ Valentine
[MVP-Outlook]
"Jonathan R Williams" wrote in message
news:a0Olh.762$PN2.75@trnddc07...
Nevermind. I figured it out.

I have to go through all my entries and open and resave the fax number
so that the +1 is listed in their number. I presumed this is what you
mean as a "qualified electronic address"? If so, that could be
clarified a bit for the novice.

I am curious though why the entries that did work, didn't need to be
"qualified" I don't have a +1 in front of any of their numbers.

Thanks again.

Susan,

Hope this fixes your issue as well if you're trying to fix this. To be
clear what I'm doing is opening my contacts up one at a time. Then
clicking the button that reads "Business Fax" or "Home Fax" (not the
arrow next to the title) then when the "Check Phone Number" window
appears I just hit OK and the number updated with the +1 before it.

"Jonathan R Williams" wrote in message
news:_lNlh.986$kB3.655@trnddc08...
Let's try this again...

Hi. I'm having a similar problem as Sandra described.

I'm only able to view a select number of contacts when attempting to
send a fax using the Windows Fax program (Start - Accessories -
Communications - Fax - Send a Fax). I'm using Microsoft Office Outlook
2003 (11.6359.8107) SP1 to manage my contacts. I have One hundred and
Twenty three contacts in my contacts view. I select Address Book from
the "Send Fax Wizard" application as described above, and in the field
listed "Show Names from the:" I choose "Contacts" which is listed under
"Outlook Address Book". The result is a list of only twenty one of the
one hundred and twenty three contacts that I
have in my Outlook Contacts list. Some of these twenty one entries
list the "email type" as "SMTP" while most list is as "FAX"

From what I can tell, the other one hundred and two entries have the
same fields populated.

Also to further clarify. The same twenty one entries appear when
trying to compose a new email message and clicking the "To" button
(which displays the "Select Names" window). I also cannot type ahead
in the "To:" field and have any of the other one hundred and two names
resolve to their display names.

Microsoft Office Outlook 2003 (11.6359.8107) SP1
Microsoft Windows XP Professional Version 2002 Service Pack 2


Thank you in advance for your kind attention and support!


"Russ Valentine [MVP-Outlook]" wrote in message
...
Windows XP Fax will integrate it's address book automatically with
whatever you have set as your default Contact List manager in Control
Panel Internet Options Programs.
Clarify the problem you are having and in which address book.
--
Russ Valentine
[MVP-Outlook]
"Jonathan R Williams" wrote in
message
news:I9zlh.1000$0F1.390@trnddc02...
Thanks for clarifing that. I wasn't aware fax numbers were generally
considered electronic addresses.

I'm using the Fax program native in Windows XP. I've done nothing to
actually "intergrate" it with Outlook.


"Russ Valentine [MVP-Outlook]" wrote in message
news Any Contact with any type of electronic address will appear in the
Outlook Address Book. Fax numbers are electronic addresses. Your
problem
will have one of the cause I have already mentioned. In addition,
which
fax program you are using and how you integrated with Outlook are in
play. You have provided none of this information.
--
Russ Valentine
[MVP-Outlook]
"Jonathan R Williams" wrote in
message
news:829lh.3932$Xr.2392@trnddc04...


This sounds similar to a problem I'm having. I think I understand
what
Sandra is wanting. You don't necessarily have to have email
addresses
in your contacts, or at least you didn't used to have to. Suppose
you
are using your contacts for other purposes, like faxing only? This
is
what I'm trying to do now.

I have several contacts in my contacts folder for sending business
faxes, most of them do not have email addresses associated. When I
use
the Fax wizard, I used to be able to select these names from the
"Address book " button on the Send Fax Wizard. I've done this
several
times in the past.
However, now I'm getting similar results as Sandra I have 123
contacts
in this address book and only 21 of them are sowing up. And some of
those are ARE showing up, do not have and email address associated
at
all.

I'm running Office Profession Edition 2003 SP2

Jonathan



"Russ Valentine [MVP-Outlook]" wrote in message
...
As I said, use "Save and Close." Do not exit without saving.
What you describe is not a known Outlook problem. It appears to be
an
end
user problem. Are you saving these Contacts to the same folder you
are
displaying? Use Folder List view to see how many Contact folders
you
have in
your profile.
--
Russ Valentine
[MVP-Outlook]
"Sandra Lou Thorne"
wrote
in
message ...
When Outlook program is opened, there is a panel (column) on the
left
side.
At the bottom of the panel are the choices Mail, Calendar,
Contacts,
and
Tasks. If I want to check my e-mail, I click on Mail. If I need
an
address
or phone number, I click Contacts. When I click Contacts, all the
names
and
addresses in address card form are presented with an A-Z directory
on
the
right side. If I want to add a new name and address to this
component
(nothing to do with e-mail), I click New Contact and fill in the
window
with
name, address, phone, etc. I then click the X to close the box
and
the
question, "do you want to save changes", I then click Yes. Until
recently,
that new information would be instantly added to the Contack
component
of
the
Outlook program. I have Outlook 2003. When I do a Search for a
name
I
just
tried to add, that new name does appear in a page all alone with
the
word
Contacts at the top, but the name is not in the Contacts component
with
all
my other names and addresses. I hope that helps you.

"Russ Valentine [MVP-Outlook]" wrote:

Normally one would click "Save and Close" to save a new Contact
rather
than
exiting without saving. When you say the new Contact does not
appear
in
the
"Contact portion of my Outlook," what do you mean?
--
Russ Valentine
[MVP-Outlook]
"Sandra Lou Thorne"
wrote
in
message
...
Thank you for your patience with me. When I click on Microsoft
Outlook,
on
the left panel there are four choices: mail, contacts,
calendar,
and
tasks.
I click on contacts and my list of names and addresses appear.
In
the
top
left corner there is an icon for new contacts. When I click
that a
form
window appears where I can input name, address, phone,
birthdate,
e-mail
address, etc. After inputing the info I click the close "x"
and
the
question, "do you want to save changes" appears. I click
"yes",
then
the
saved information should appear in the Contact portion of my
Outlook.
It
does not. But when I do a Search for a particular name, the
data I
have
just
typed shows up in a address card appearing form. But it is not
in
the
whole
list in my Contacts. This just started happening a few weeks
ago.
I
have
followed the suggestions on the Help menu, but nothing has
corrected
this
problem. Sorry I am so computer ID10T, but you are very kind
to
try to
help
me.
Sandra
"Russ Valentine [MVP-Outlook]" wrote:

The Outlook address book has never contained Contacts without
email
addresses. It's sole purpose is to present a list of
electronic
addresses
that might be needed for sending messages. There is no reason
for
it
to
contain other Contacts, and it never has.
That's why your post is difficult to understand. Are you sure
you
are
talking about Outlook? If so what version? Any Contact you
create
that
has a
valid electronic address in the correct field will appear in
the
Outlook
Address Book view.
--
Russ Valentine
[MVP-Outlook]
"Sandra Lou Thorne"

wrote
in
message
...
Until recently when I added a new contact in the Outlook
program, it
would
appear in the address book whether or not there was an
e-mail.
Maybe I
don't
know the correct names of Contacts or Address Book, but I
know I
was
able
to
add names, addresses,etc. and now I can't. Please help.
I don't know what a valid resolved electronic address is.
Also,
I
did
not
add the contact to a folder before, I just saved it and then
it
appeared
in
the address list.

"Russ Valentine [MVP-Outlook]" wrote:

Two things are required:
1. The Contact have a valid resolved electronic address
2. You add the Contact to the same folder you are
displaying in
the
address
book view
--
Russ Valentine
[MVP-Outlook]
"Sandra Lou Thorne"

wrote
in
message
...
I add a new contact then it does not appear in the contact
address
book.
When I do a search, the information appears separately as
a
Contact,
but
is
not in the total list of contacts.

Ante numerosas opciones de ortografia

-----Mensaje original-----
De: Jonathan R Williams ]
Expuesto a las: Sábado, 06 de Enero de 2007 15:27
Expuesto en: microsoft.public.outlook.contacts
Conversación: contacts not appearing in contact list
Asunto: contacts not appearing in contact list


I didn't add the +1. Simply opening each contact and saving them
automatically put the +1 in.

Yes these contact are imported. They were copied from a different PC.

I don't see where it was mentioned previously that we should open and
save
each entry.

Again, thanks for you assistance. Happy New Year


"Russ Valentine [MVP-Outlook]" wrote in message
...
Adding +1 is not necessary. I gave you the answer is in my other post.
However you created these contacts, you did not resolve the addresses.

Usually that happens when you import Contacts. All that is required to

resolve the address is to Open and Save the Contact Record.
--
Russ Valentine
[MVP-Outlook]
"Jonathan R Williams" wrote in
message
news:a0Olh.762$PN2.75@trnddc07...
Nevermind. I figured it out.

I have to go through all my entries and open and resave the fax
number so
that the +1 is listed in their number. I presumed this is what you
mean
as a "qualified electronic address"? If so, that could be clarified
a
bit for the novice.

I am curious though why the entries that did work, didn't need to be
"qualified" I don't have a +1 in front of any of their numbers.

Thanks again.

Susan,

Hope this fixes your issue as well if you're trying to fix this. To
be
clear what I'm doing is opening my contacts up one at a time. Then
clicking the button that reads "Business Fax" or "Home Fax" (not the
arrow next to the title) then when the "Check Phone Number" window
appears I just hit OK and the number updated with the +1 before it.

"Jonathan R Williams" wrote in
message
news:_lNlh.986$kB3.655@trnddc08...
Let's try this again...

Hi. I'm having a similar problem as Sandra described.

I'm only able to view a select number of contacts when attempting to
send a fax using the Windows Fax program (Start - Accessories -
Communications - Fax - Send a Fax). I'm using Microsoft Office
Outlook
2003 (11.6359.8107) SP1 to manage my contacts. I have One hundred
and
Twenty three contacts in my contacts view. I select Address Book
from
the "Send Fax Wizard" application as described above, and in the
field
listed "Show Names from the:" I choose "Contacts" which is listed
under
"Outlook Address Book". The result is a list of only twenty one of
the
one hundred and twenty three contacts that I
have in my Outlook Contacts list. Some of these twenty one entries
list
the "email type" as "SMTP" while most list is as "FAX"

From what I can tell, the other one hundred and two entries have the
same fields populated.

Also to further clarify. The same twenty one entries appear when
trying
to compose a new email message and clicking the "To" button (which
displays the "Select Names" window). I also cannot type ahead in
the
"To:" field and have any of the other one hundred and two names
resolve
to their display names.

Microsoft Office Outlook 2003 (11.6359.8107) SP1
Microsoft Windows XP Professional Version 2002 Service Pack 2


Thank you in advance for your kind attention and support!


"Russ Valentine [MVP-Outlook]" wrote in message
...
Windows XP Fax will integrate it's address book automatically with
whatever you have set as your default Contact List manager in
Control Panel Internet Options Programs. Clarify the problem
you are having and in which address book.
--
Russ Valentine
[MVP-Outlook]
"Jonathan R Williams" wrote in
message
news:I9zlh.1000$0F1.390@trnddc02...
Thanks for clarifing that. I wasn't aware fax numbers were
generally considered electronic addresses.

I'm using the Fax program native in Windows XP. I've done nothing
to actually "intergrate" it with Outlook.


"Russ Valentine [MVP-Outlook]" wrote in
message news Any Contact with any type of electronic address will appear in
the Outlook Address Book. Fax numbers are electronic addresses.
Your problem will have one of the cause I have already mentioned.

In addition, which
fax program you are using and how you integrated with Outlook are
in
play. You have provided none of this information.
--
Russ Valentine
[MVP-Outlook]
"Jonathan R Williams" wrote in
message
news:829lh.3932$Xr.2392@trnddc04...


This sounds similar to a problem I'm having. I think I
understand
what
Sandra is wanting. You don't necessarily have to have email
addresses
in your contacts, or at least you didn't used to have to.
Suppose
you
are using your contacts for other purposes, like faxing only?
This is
what I'm trying to do now.

I have several contacts in my contacts folder for sending
business faxes, most of them do not have email addresses
associated. When I use the Fax wizard, I used to be able to
select these names from the
"Address book " button on the Send Fax Wizard. I've done this
several
times in the past.
However, now I'm getting similar results as Sandra I have 123
contacts
in this address book and only 21 of them are sowing up. And some
of
those are ARE showing up, do not have and email address
associated at
all.

I'm running Office Profession Edition 2003 SP2

Jonathan



"Russ Valentine [MVP-Outlook]" wrote in
message
...
As I said, use "Save and Close." Do not exit without saving.
What you describe is not a known Outlook problem. It appears to
be an end
user problem. Are you saving these Contacts to the same folder
you
are
displaying? Use Folder List view to see how many Contact folders
you
have in
your profile.
--
Russ Valentine
[MVP-Outlook]
"Sandra Lou Thorne"
wrote
in
message
...
When Outlook program is opened, there is a panel (column) on
the
left
side.
At the bottom of the panel are the choices Mail, Calendar,
Contacts,
and
Tasks. If I want to check my e-mail, I click on Mail. If I
need
an
address
or phone number, I click Contacts. When I click Contacts, all
the
names
and
addresses in address card form are presented with an A-Z
directory
on
the
right side. If I want to add a new name and address to this
component
(nothing to do with e-mail), I click New Contact and fill in
the
window
with
name, address, phone, etc. I then click the X to close the box
and
the
question, "do you want to save changes", I then click Yes.
Until
recently,
that new information would be instantly added to the Contack
component
of
the
Outlook program. I have Outlook 2003. When I do a Search for
a
name
I
just
tried to add, that new name does appear in a page all alone
with
the
word
Contacts at the top, but the name is not in the Contacts
component
with
all
my other names and addresses. I hope that helps you.

"Russ Valentine [MVP-Outlook]" wrote:

Normally one would click "Save and Close" to save a new
Contact rather than
exiting without saving. When you say the new Contact does not
appear
in
the
"Contact portion of my Outlook," what do you mean?
--
Russ Valentine
[MVP-Outlook]
"Sandra Lou Thorne"

wrote
in
message
...
Thank you for your patience with me. When I click on
Microsoft Outlook, on
the left panel there are four choices: mail, contacts,
calendar,
and
tasks.
I click on contacts and my list of names and addresses
appear.
In
the
top
left corner there is an icon for new contacts. When I click

that a
form
window appears where I can input name, address, phone,
birthdate,
e-mail
address, etc. After inputing the info I click the close "x"
and
the
question, "do you want to save changes" appears. I click
"yes",
then
the
saved information should appear in the Contact portion of my
Outlook.
It
does not. But when I do a Search for a particular name, the

data I
have
just
typed shows up in a address card appearing form. But it is
not
in
the
whole
list in my Contacts. This just started happening a few
weeks
ago.
I
have
followed the suggestions on the Help menu, but nothing has
corrected
this
problem. Sorry I am so computer ID10T, but you are very
kind to
try to
help
me.
Sandra
"Russ Valentine [MVP-Outlook]" wrote:

The Outlook address book has never contained Contacts
without email addresses. It's sole purpose is to present a
list of electronic addresses
that might be needed for sending messages. There is no
reason
for
it
to
contain other Contacts, and it never has.
That's why your post is difficult to understand. Are you
sure
you
are
talking about Outlook? If so what version? Any Contact you
create
that
has a
valid electronic address in the correct field will appear
in
the
Outlook
Address Book view.
--
Russ Valentine
[MVP-Outlook]
"Sandra Lou Thorne"

wrote
in
message
...
Until recently when I added a new contact in the Outlook
program, it would
appear in the address book whether or not there was an
e-mail.
Maybe I
don't
know the correct names of Contacts or Address Book, but I

know I
was
able
to
add names, addresses,etc. and now I can't. Please help.
I don't know what a valid resolved electronic address is.

Also,
I
did
not
add the contact to a folder before, I just saved it and
then
it
appeared
in
the address list.

"Russ Valentine [MVP-Outlook]" wrote:

Two things are required:
1. The Contact have a valid resolved electronic address
2. You add the Contact to the same folder you are
displaying in the
address
book view
--
Russ Valentine
[MVP-Outlook]
"Sandra Lou Thorne"

wrote
in
message

...
I add a new contact then it does not appear in the
contact address book.
When I do a search, the information appears separately
as
a
Contact,
but
is
not in the total list of contacts.