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Look-up Field/Linking Tables
In a previous messge: "John W. Vinson" wrote: http://www.mvps.org/access/lookupfields.htm By all means use Lookups - combo boxes - but use them where they belong, on your Forms. In relpy to your answer and after looking at that link above, can you explain to me another aproach to linking tables other than lookup fields? I may not be new to access, and I am not claiming that I know alot about access, but I have built several databases for personal and private(military) use. In these databases, I use look-ups to link the tables, is there a different way? And if so, please explain, because it could possibly help me in my current endevor. My current task: I work for a Juvenile Boot Camp that has no formal computer infrastructure or instruction. I have been voluntold to record all information in a format that is able to consolidate the information as well as be consistent with the format of reports and the way data is stored. So far I have seven databases all linked together in some form or fashion via look-up fields. Now while some of these databases will not grow as fast as others (StaffInfo vs DailyProgressRpts), they will eventually need to be upsized and archived (to make current db smaller). On your link, with look-ups, the db will not be able to be upsized, which is a major concern to me. Thus, returns us back to the original question, is there a different aproach to the "look-up field"? Thank you |
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Look-up Field/Linking Tables
On Sun, 16 Sep 2007 21:44:00 -0700, Joseph
wrote: is there a different aproach to the "look-up field"? Yes. The Relationships window. Click the toolbar that looks like three datasheets with lines between them; add your tables; and drag the primary key field from each "one" side table to the corresponding foreign key field in each "many" side table. Remove all your lookup fields FIRST or Access will actually create duplicate invisible relationships for you! John W. Vinson [MVP] |
#3
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Look-up Field/Linking Tables
Ok, I get it. And then when making the Forms, change to fields to combo
boxes that are query based to add the data. Thank you "John W. Vinson" wrote: On Sun, 16 Sep 2007 21:44:00 -0700, Joseph wrote: is there a different aproach to the "look-up field"? Yes. The Relationships window. Click the toolbar that looks like three datasheets with lines between them; add your tables; and drag the primary key field from each "one" side table to the corresponding foreign key field in each "many" side table. Remove all your lookup fields FIRST or Access will actually create duplicate invisible relationships for you! John W. Vinson [MVP] |
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Look-up Field/Linking Tables
On Wed, 19 Sep 2007 06:46:01 -0700, Joseph
wrote: Ok, I get it. And then when making the Forms, change to fields to combo boxes that are query based to add the data. Thank you Exactly. The form toolbox Combo Wizard will do most of the work for you (and is much less damaging than the Lookup Wizard). John W. Vinson [MVP] |
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