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How do I mail merge without losing excel number formatting?
When I do a mail merge, I lose the currency and % formatting of the numbers
in my spreadsheet. Can anyone help? |
#2
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How do I mail merge without losing excel number formatting?
Hi Peggy,
To control number & currency formatting in Word, add a numeric picture switch to the mergefield. To do this: .. select the field; .. press Shift-F9 to reveal the field coding. It should look something like {MERGEFIELD MyData}; .. edit the field so that you get {MERGEFIELD MyData \# $,0.00} (or whatever other numeric format you prefer - see below); .. position the cursor anywhere in this field and press F9 to update it; .. run your mailmerge. Note: The '\# $,0.00' in the field is referred to as a numeric picture switch. Other possibilities include: .. \# 0 for rounded whole numbers .. \# ,0 for rounded whole numbers with a thousands separator .. \# ,0.00 for numbers accurate to two decimal places, with a thousands separator .. \# $,0 for rounded whole dollars with a thousands separator .. \# "$,0.00;($,0.00);'-'" for currency, with brackets around negative numbers and a hyphen for 0 values The precision of the displayed value is controlled by the '0.00'. You can use anything from '0' to '0.000000000000000'. If you use a final ';' in the formatting switch with nothing following, (eg \# "$,0.00;($,0.00);") zero values will be suppressed. Note that this suppresses 0s resulting from empty fields and from fields containing 0s. -- Cheers macropod [Microsoft MVP - Word] "Peggy" wrote in message ... When I do a mail merge, I lose the currency and % formatting of the numbers in my spreadsheet. Can anyone help? |
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