Printing from alternating trays

I have 150 letts that consist of 4 pages. They were created with mail merge
and then all placed into one document so when you scroll down, once you hit
the first page of the next letter, it shows pg1 and not pg5, pg9, etc... The
first page needs to be on paper with a letter head.

What I'm doing now is printing to an HP 9050 and setting the machine to
print pg1 from tray 2 with the letter head and the rest of the pages through
tray 3 with the plain paper. The problem is that it only prints the very
first page of the entire document on the letter head and when pg1 of the next
letter comes up, it's printed on plain paper from tray 3.

What am I doing wrong and how do I fix this?

If the tray settings are established for the mail merge main document
(before completing the merge to a new document), then the settings should be
the same for each letter/section.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
http://word.mvps.org

"rc51wv" wrote in message
...
I have 150 letts that consist of 4 pages. They were created with mail merge
and then all placed into one document so when you scroll down, once you
hit
the first page of the next letter, it shows pg1 and not pg5, pg9, etc...
The
first page needs to be on paper with a letter head.

What I'm doing now is printing to an HP 9050 and setting the machine to
print pg1 from tray 2 with the letter head and the rest of the pages
through
tray 3 with the plain paper. The problem is that it only prints the very
first page of the entire document on the letter head and when pg1 of the
next
letter comes up, it's printed on plain paper from tray 3.

What am I doing wrong and how do I fix this?

If your document is divided into sections, try making the letterhead page
it's own section and including the section identifiers in the page numbers
(e.g. p1s1, p1s2, etc.)

Also, another problem we have printing Word documents to the 9050 is that if
it's set to duplex, it will begin printing on the back side of the
letterhead, whereas if it's set to one-sided it will print, as expected, on
the front side.

"rc51wv" wrote:

I have 150 letts that consist of 4 pages. They were created with mail merge
and then all placed into one document so when you scroll down, once you hit
the first page of the next letter, it shows pg1 and not pg5, pg9, etc... The
first page needs to be on paper with a letter head.

What I'm doing now is printing to an HP 9050 and setting the machine to
print pg1 from tray 2 with the letter head and the rest of the pages through
tray 3 with the plain paper. The problem is that it only prints the very
first page of the entire document on the letter head and when pg1 of the next
letter comes up, it's printed on plain paper from tray 3.

What am I doing wrong and how do I fix this?

Mail merge often cannot cope with such print demands. The answer in such
circumstances is to use a macro to treat each 'letter' as a separate print
job.

Sub SplitMergeLetterToPrinter()
' splitter Macro
' Macro created 16-08-98 by Doug Robbins to print each letter created by a
' mailmerge as a separate file.
'
Letters = ActiveDocument.Sections.Count
Counter = 1
While Counter Letters
ActiveDocument.PrintOut Background:=False, Range:=wdPrintFromTo, _
From:="s" & Format(Counter), to:="s" & Format(Counter)
Counter = Counter + 1
Wend
End Sub

http://www.gmayor.com/installing_macro.htm
--

Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site http://word.mvps.org



rc51wv wrote:
I have 150 letts that consist of 4 pages. They were created with mail
merge and then all placed into one document so when you scroll down,
once you hit the first page of the next letter, it shows pg1 and not
pg5, pg9, etc... The first page needs to be on paper with a letter
head.

What I'm doing now is printing to an HP 9050 and setting the machine
to print pg1 from tray 2 with the letter head and the rest of the
pages through tray 3 with the plain paper. The problem is that it
only prints the very first page of the entire document on the letter
head and when pg1 of the next letter comes up, it's printed on plain
paper from tray 3.

What am I doing wrong and how do I fix this?