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Delegate unable to create Dist. List with Delegators contacts



 
 
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  #1  
Old October 16th, 2006, 10:45 PM posted to microsoft.public.outlook.contacts
StrictlyLegal
external usenet poster
 
Posts: 2
Default Delegate unable to create Dist. List with Delegators contacts

In Outlook 2003 (on Exchange) I'm a delegate of PartnerX and I have 'Author'
permissions to his contacts. I would like to create a Distribution List in
PartnerX's Contacts, and add members to that DL only from PartnerX's Contacts
(my own Contacts does not contain any of the members-to-be for this DL) while
logged on to my XP Pro computer with my own account.

When I open PartnerX's Contacts from within my Outlook 2003, I can see his
contacts and I can create a DL in his Contacts, but I'm unable to select from
his Contacts to add members to that DL (only my Contacts appear in the
dropdown list of addressbooks). I can select members from my own Contacts,
but I don't have any of the members within my own Contacts. The members-to-be
exist only in PartnerX's Contacts.
How can I create a DL in PartnerX's Contacts and be able to select members
for that DL from PartnerX's Contact list?

Both computers are running Outlook 2003 on XP Pro in an Exchange 2003
domain. The members I need for the DL are not in the Global Address List.

Thanks for any suggestions.



  #2  
Old December 19th, 2006, 06:57 PM posted to microsoft.public.outlook.contacts
000stewie
external usenet poster
 
Posts: 18
Default Delegate unable to create Dist. List with Delegators contacts

I am trying to figure out the same thing.

"StrictlyLegal" wrote:

In Outlook 2003 (on Exchange) I'm a delegate of PartnerX and I have 'Author'
permissions to his contacts. I would like to create a Distribution List in
PartnerX's Contacts, and add members to that DL only from PartnerX's Contacts
(my own Contacts does not contain any of the members-to-be for this DL) while
logged on to my XP Pro computer with my own account.

When I open PartnerX's Contacts from within my Outlook 2003, I can see his
contacts and I can create a DL in his Contacts, but I'm unable to select from
his Contacts to add members to that DL (only my Contacts appear in the
dropdown list of addressbooks). I can select members from my own Contacts,
but I don't have any of the members within my own Contacts. The members-to-be
exist only in PartnerX's Contacts.
How can I create a DL in PartnerX's Contacts and be able to select members
for that DL from PartnerX's Contact list?

Both computers are running Outlook 2003 on XP Pro in an Exchange 2003
domain. The members I need for the DL are not in the Global Address List.

Thanks for any suggestions.



  #3  
Old December 19th, 2006, 07:11 PM posted to microsoft.public.outlook.contacts
StrictlyLegal
external usenet poster
 
Posts: 2
Default Delegate unable to create Dist. List with Delegators contacts

Well I can save you any further trouble.
I put in a call with MS support (we have a 'Platinum' support contract), and
after about three sessions and two hours on the phone and connected to my
PC's, they said that Outlook 2003 does not support this functionality (and
Outlook 2007 will not either!).
They did come up with a monstrously convoluted and impractical workaround
which I can share with you if you like, but it requires the Delegate knowing
the Delegators password.
I decided that in the few cases where users need to do this it would be far
easier to have the Delegate find a suitable time to sit at the Partner's PC
(logged in as the Partner) and create the DL's directly in his/her Outlook.

Hope that will spare you all the trouble I went through!




"000stewie" wrote:

I am trying to figure out the same thing.

"StrictlyLegal" wrote:

In Outlook 2003 (on Exchange) I'm a delegate of PartnerX and I have 'Author'
permissions to his contacts. I would like to create a Distribution List in
PartnerX's Contacts, and add members to that DL only from PartnerX's Contacts
(my own Contacts does not contain any of the members-to-be for this DL) while
logged on to my XP Pro computer with my own account.

When I open PartnerX's Contacts from within my Outlook 2003, I can see his
contacts and I can create a DL in his Contacts, but I'm unable to select from
his Contacts to add members to that DL (only my Contacts appear in the
dropdown list of addressbooks). I can select members from my own Contacts,
but I don't have any of the members within my own Contacts. The members-to-be
exist only in PartnerX's Contacts.
How can I create a DL in PartnerX's Contacts and be able to select members
for that DL from PartnerX's Contact list?

Both computers are running Outlook 2003 on XP Pro in an Exchange 2003
domain. The members I need for the DL are not in the Global Address List.

Thanks for any suggestions.



  #4  
Old December 19th, 2006, 07:45 PM posted to microsoft.public.outlook.contacts
Sue Mosher [MVP-Outlook]
external usenet poster
 
Posts: 7,177
Default Delegate unable to create Dist. List with Delegators contacts

That's not good. That functionality is not only supported but well documented in an MSKB article. It is rather convoluted, though, and definitely not supported in Outlook 2007. You will need to be able to create -- at least temporarily -- an Outlook profile that opens another user's mailbox as the primary mailbox. Proceed with these steps while logged in under your own Windows account, not the other user's:

1. Create an Outlook profile that connects directly to the other user's mailbox, not your own. If you are using Outlook 2003, do not select the option to use Cached Exchange mode. Start Outlook with that profile.

2. On the Properties dialog for the other user's Contacts folder, make sure that it's set to display in the Outlook Address Book and give it a display name other than contacts, such as Joe's Contacts.

3. Close Outlook.

4. In Control Panel | Mail, edit the *same profile* (i.e. the one from Step 1) to change the mailbox from the other user's to your own.

5. Still working with the same profile, on the Advanced tab of the Exchange Server service, add the other user's mailbox as a secondary mailbox.

6. Restart Outlook, and you should see the Joe's Contacts in your Outlook Address Book as well as your own Contacts folder.

7. (Optional) If you are using Outlook 2003, you can now change the settings for your Exchange account to use Cached Exchange mode.

--
Sue Mosher, Outlook MVP
Author of Configuring Microsoft Outlook 2003
http://www.turtleflock.com/olconfig/index.htm
and Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers
http://www.outlookcode.com/jumpstart.aspx

"StrictlyLegal" wrote in message ...
Well I can save you any further trouble.
I put in a call with MS support (we have a 'Platinum' support contract), and
after about three sessions and two hours on the phone and connected to my
PC's, they said that Outlook 2003 does not support this functionality (and
Outlook 2007 will not either!).
They did come up with a monstrously convoluted and impractical workaround
which I can share with you if you like, but it requires the Delegate knowing
the Delegators password.
I decided that in the few cases where users need to do this it would be far
easier to have the Delegate find a suitable time to sit at the Partner's PC
(logged in as the Partner) and create the DL's directly in his/her Outlook.

Hope that will spare you all the trouble I went through!




"000stewie" wrote:

I am trying to figure out the same thing.

"StrictlyLegal" wrote:

In Outlook 2003 (on Exchange) I'm a delegate of PartnerX and I have 'Author'
permissions to his contacts. I would like to create a Distribution List in
PartnerX's Contacts, and add members to that DL only from PartnerX's Contacts
(my own Contacts does not contain any of the members-to-be for this DL) while
logged on to my XP Pro computer with my own account.

When I open PartnerX's Contacts from within my Outlook 2003, I can see his
contacts and I can create a DL in his Contacts, but I'm unable to select from
his Contacts to add members to that DL (only my Contacts appear in the
dropdown list of addressbooks). I can select members from my own Contacts,
but I don't have any of the members within my own Contacts. The members-to-be
exist only in PartnerX's Contacts.
How can I create a DL in PartnerX's Contacts and be able to select members
for that DL from PartnerX's Contact list?

Both computers are running Outlook 2003 on XP Pro in an Exchange 2003
domain. The members I need for the DL are not in the Global Address List.

Thanks for any suggestions.


  #5  
Old December 20th, 2006, 10:24 PM posted to microsoft.public.outlook.contacts
000stewie
external usenet poster
 
Posts: 18
Default Delegate unable to create Dist. List with Delegators contacts

This is convoluted and you would have to know the other person's password in
order to create the mailbox and log in as that user.

"Sue Mosher [MVP-Outlook]" wrote:

That's not good. That functionality is not only supported but well documented in an MSKB article. It is rather convoluted, though, and definitely not supported in Outlook 2007. You will need to be able to create -- at least temporarily -- an Outlook profile that opens another user's mailbox as the primary mailbox. Proceed with these steps while logged in under your own Windows account, not the other user's:

1. Create an Outlook profile that connects directly to the other user's mailbox, not your own. If you are using Outlook 2003, do not select the option to use Cached Exchange mode. Start Outlook with that profile.

2. On the Properties dialog for the other user's Contacts folder, make sure that it's set to display in the Outlook Address Book and give it a display name other than contacts, such as Joe's Contacts.

3. Close Outlook.

4. In Control Panel | Mail, edit the *same profile* (i.e. the one from Step 1) to change the mailbox from the other user's to your own.

5. Still working with the same profile, on the Advanced tab of the Exchange Server service, add the other user's mailbox as a secondary mailbox.

6. Restart Outlook, and you should see the Joe's Contacts in your Outlook Address Book as well as your own Contacts folder.

7. (Optional) If you are using Outlook 2003, you can now change the settings for your Exchange account to use Cached Exchange mode.

--
Sue Mosher, Outlook MVP
Author of Configuring Microsoft Outlook 2003
http://www.turtleflock.com/olconfig/index.htm
and Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers
http://www.outlookcode.com/jumpstart.aspx

"StrictlyLegal" wrote in message ...
Well I can save you any further trouble.
I put in a call with MS support (we have a 'Platinum' support contract), and
after about three sessions and two hours on the phone and connected to my
PC's, they said that Outlook 2003 does not support this functionality (and
Outlook 2007 will not either!).
They did come up with a monstrously convoluted and impractical workaround
which I can share with you if you like, but it requires the Delegate knowing
the Delegators password.
I decided that in the few cases where users need to do this it would be far
easier to have the Delegate find a suitable time to sit at the Partner's PC
(logged in as the Partner) and create the DL's directly in his/her Outlook.

Hope that will spare you all the trouble I went through!




"000stewie" wrote:

I am trying to figure out the same thing.

"StrictlyLegal" wrote:

In Outlook 2003 (on Exchange) I'm a delegate of PartnerX and I have 'Author'
permissions to his contacts. I would like to create a Distribution List in
PartnerX's Contacts, and add members to that DL only from PartnerX's Contacts
(my own Contacts does not contain any of the members-to-be for this DL) while
logged on to my XP Pro computer with my own account.

When I open PartnerX's Contacts from within my Outlook 2003, I can see his
contacts and I can create a DL in his Contacts, but I'm unable to select from
his Contacts to add members to that DL (only my Contacts appear in the
dropdown list of addressbooks). I can select members from my own Contacts,
but I don't have any of the members within my own Contacts. The members-to-be
exist only in PartnerX's Contacts.
How can I create a DL in PartnerX's Contacts and be able to select members
for that DL from PartnerX's Contact list?

Both computers are running Outlook 2003 on XP Pro in an Exchange 2003
domain. The members I need for the DL are not in the Global Address List.

Thanks for any suggestions.



  #6  
Old December 21st, 2006, 11:56 PM posted to microsoft.public.outlook.contacts
Sue Mosher [MVP-Outlook]
external usenet poster
 
Posts: 7,177
Default Delegate unable to create Dist. List with Delegators contacts

Perhaps a better approach is to work with the Exchange administrator to get temporary full access to the mailbox for your own Windows account. You need it just long enough to go through this procedure. That way, no passwords are compromised.

--
Sue Mosher, Outlook MVP
Author of Configuring Microsoft Outlook 2003
http://www.turtleflock.com/olconfig/index.htm
and Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers
http://www.outlookcode.com/jumpstart.aspx

"000stewie" wrote in message ...
This is convoluted and you would have to know the other person's password in
order to create the mailbox and log in as that user.


  #7  
Old December 27th, 2006, 08:41 PM posted to microsoft.public.outlook.contacts
000stewie
external usenet poster
 
Posts: 18
Default Delegate unable to create Dist. List with Delegators contacts

Thanks - can I as the admin get temp full access to the account and perform
the steps necessary or does the user needing access have to be able to log
into the account?

"Sue Mosher [MVP-Outlook]" wrote:

Perhaps a better approach is to work with the Exchange administrator to get temporary full access to the mailbox for your own Windows account. You need it just long enough to go through this procedure. That way, no passwords are compromised.

--
Sue Mosher, Outlook MVP
Author of Configuring Microsoft Outlook 2003
http://www.turtleflock.com/olconfig/index.htm
and Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers
http://www.outlookcode.com/jumpstart.aspx

"000stewie" wrote in message ...
This is convoluted and you would have to know the other person's password in
order to create the mailbox and log in as that user.



  #8  
Old December 27th, 2006, 08:52 PM posted to microsoft.public.outlook.contacts
Sue Mosher [MVP-Outlook]
external usenet poster
 
Posts: 7,177
Default Delegate unable to create Dist. List with Delegators contacts

The changes to the mail profile must be made under the user's Windows login.

--
Sue Mosher, Outlook MVP
Author of Configuring Microsoft Outlook 2003
http://www.turtleflock.com/olconfig/index.htm
and Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers
http://www.outlookcode.com/jumpstart.aspx

"000stewie" wrote in message ...
Thanks - can I as the admin get temp full access to the account and perform
the steps necessary or does the user needing access have to be able to log
into the account?

"Sue Mosher [MVP-Outlook]" wrote:

Perhaps a better approach is to work with the Exchange administrator to get temporary full access to the mailbox for your own Windows account. You need it just long enough to go through this procedure. That way, no passwords are compromised.

"000stewie" wrote in message ...
This is convoluted and you would have to know the other person's password in
order to create the mailbox and log in as that user.



 




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