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#1
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Address book and Contacts under Folder List View seem to conflict.
I am organizing and building my contacts lists in Outlook under contacts
(folder list view). When I update an existing contact via this method (under folder list) that is already in my outlook address book it places a fresh entry into my main outlook contacts/address book list when I view address book. Even though I may already have this contact in another distribution list within the address book already. If I delete the new entry in the main body of the address book, the e-mail address of the contact in the distribution list disappears. Seems like they don’t mesh. When entering contacts into the contacts (in folder list view in Outlook) they coincide with contacts entered in via the Address book except for the above anomally. If they are new entries I can do whatever I wish as far as adding new members to distribution lists. What a war. There has to be a better way. I manually update all my contacts in Outlook and then have to go delete the new entries in the address book to prevent the same contacts already in the distribution lists from receiving duplicate e-mails. If I go to the distribution list and click on a contact I deleted from the main address book, the e-mail address is gone from the e-mail field. If I try to type it in again, sometimes it comes up (auto complete) sometimes I have to retype it from scratch as it seems to have disappeared altogether. Why does making the smnallest change in a contact cause the contact to be "recreated" in the main personal address book? When I have new contact info from someone what is the best way to enter it so it travels throughout my address book properly and still gets entered into my contacts list? I would have thought any updated info would have travelled to the contacts info regardless of where it was in the address book or what list it was in. Even if I change a distribution list contact mannually (re-enter the e-mail address that disappears) it still creates a duplicate of that contact in the main address book again. When I delete that contact from the main address book view, the e-mail address of the contact in the dist list is once again deleted. I could live with that but not only does it delete the e-mail address in the dist list but also goes back and deletes it in my Contacts list within the Folder List view in Outlook which is very annoying and make it impossible to hot-sync my PDA and still get numbers AND e-mail address onto it. What a vicious cycle. HELP!!! I have searched but found no helpful info as of yet. I seem to running only a personel address book setup not an Outlook address book setup as well so I am at a loss for this. Thanks in advance for any help you can offer. |
#2
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Address book and Contacts under Folder List View seem to conflict.
A quick glance at this group will answer your question. DL's don't work.
They never keep track of the changes you make to your Contacts. You can try the "Update Now" button. It works about 10% of the time. Hardly anyone uses DL's because they are so unreliable. The preferred method for grouping Contacts is Categories or separate Contact subfolders. -- Russ Valentine [MVP-Outlook] "Bill (IOS)" Bill wrote in message ... I am organizing and building my contacts lists in Outlook under contacts (folder list view). When I update an existing contact via this method (under folder list) that is already in my outlook address book it places a fresh entry into my main outlook contacts/address book list when I view address book. Even though I may already have this contact in another distribution list within the address book already. If I delete the new entry in the main body of the address book, the e-mail address of the contact in the distribution list disappears. Seems like they don't mesh. When entering contacts into the contacts (in folder list view in Outlook) they coincide with contacts entered in via the Address book except for the above anomally. If they are new entries I can do whatever I wish as far as adding new members to distribution lists. What a war. There has to be a better way. I manually update all my contacts in Outlook and then have to go delete the new entries in the address book to prevent the same contacts already in the distribution lists from receiving duplicate e-mails. If I go to the distribution list and click on a contact I deleted from the main address book, the e-mail address is gone from the e-mail field. If I try to type it in again, sometimes it comes up (auto complete) sometimes I have to retype it from scratch as it seems to have disappeared altogether. Why does making the smnallest change in a contact cause the contact to be "recreated" in the main personal address book? When I have new contact info from someone what is the best way to enter it so it travels throughout my address book properly and still gets entered into my contacts list? I would have thought any updated info would have travelled to the contacts info regardless of where it was in the address book or what list it was in. Even if I change a distribution list contact mannually (re-enter the address that disappears) it still creates a duplicate of that contact in the main address book again. When I delete that contact from the main address book view, the e-mail address of the contact in the dist list is once again deleted. I could live with that but not only does it delete the e-mail address in the dist list but also goes back and deletes it in my Contacts list within the Folder List view in Outlook which is very annoying and make it impossible to hot-sync my PDA and still get numbers AND e-mail address onto it. What a vicious cycle. HELP!!! I have searched but found no helpful info as of yet. I seem to running only a personel address book setup not an Outlook address book setup as well so I am at a loss for this. Thanks in advance for any help you can offer. |
#3
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Address book and Contacts under Folder List View seem to confl
Thanks Russ, I appreciate the speedy response. I am using Outlook 2003 SP1
from Office Pro package (I noticed the details you were asking of from others. I apologise for the ommision). Is there anyway of getting the names that are already in the DL's out and into the main address book so I can then create the catagories you suggest? This way I will be sure not to miss any and will be able to keep track of who goes where when I create new catagories. I am not familiar with creating the catagories you speak of. What would be the ideal method for grouping such the contacts in seperate "list's" and do those catagories or subfolders work in the same way as a DL would if I just want to send a certain e-mail to a caertain group of contacts? I am aware of the seperate folders I can create in Contacts under folder list view and can carry out instructions fairly well. Articulating my problem is sometimes mediocre at best however. Thanks again for your time and patience "Russ Valentine [MVP-Outlook]" wrote: A quick glance at this group will answer your question. DL's don't work. They never keep track of the changes you make to your Contacts. You can try the "Update Now" button. It works about 10% of the time. Hardly anyone uses DL's because they are so unreliable. The preferred method for grouping Contacts is Categories or separate Contact subfolders. -- Russ Valentine [MVP-Outlook] "Bill (IOS)" Bill wrote in message ... I am organizing and building my contacts lists in Outlook under contacts (folder list view). When I update an existing contact via this method (under folder list) that is already in my outlook address book it places a fresh entry into my main outlook contacts/address book list when I view address book. Even though I may already have this contact in another distribution list within the address book already. If I delete the new entry in the main body of the address book, the e-mail address of the contact in the distribution list disappears. Seems like they don't mesh. When entering contacts into the contacts (in folder list view in Outlook) they coincide with contacts entered in via the Address book except for the above anomally. If they are new entries I can do whatever I wish as far as adding new members to distribution lists. What a war. There has to be a better way. I manually update all my contacts in Outlook and then have to go delete the new entries in the address book to prevent the same contacts already in the distribution lists from receiving duplicate e-mails. If I go to the distribution list and click on a contact I deleted from the main address book, the e-mail address is gone from the e-mail field. If I try to type it in again, sometimes it comes up (auto complete) sometimes I have to retype it from scratch as it seems to have disappeared altogether. Why does making the smnallest change in a contact cause the contact to be "recreated" in the main personal address book? When I have new contact info from someone what is the best way to enter it so it travels throughout my address book properly and still gets entered into my contacts list? I would have thought any updated info would have travelled to the contacts info regardless of where it was in the address book or what list it was in. Even if I change a distribution list contact mannually (re-enter the address that disappears) it still creates a duplicate of that contact in the main address book again. When I delete that contact from the main address book view, the e-mail address of the contact in the dist list is once again deleted. I could live with that but not only does it delete the e-mail address in the dist list but also goes back and deletes it in my Contacts list within the Folder List view in Outlook which is very annoying and make it impossible to hot-sync my PDA and still get numbers AND e-mail address onto it. What a vicious cycle. HELP!!! I have searched but found no helpful info as of yet. I seem to running only a personel address book setup not an Outlook address book setup as well so I am at a loss for this. Thanks in advance for any help you can offer. |
#4
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Address book and Contacts under Folder List View seem to confl
Here's some more detailed information on the use of Categories in lieu of
DL's: http://www.outlook-tips.net/archives/2003/20030730.htm and on the pros and cons of Contact subfolders VS Categories for grouping Contacts: http://www.slipstick.com/contacts/oloabcat.htm -- Russ Valentine [MVP-Outlook] "Bill (IOS)" wrote in message ... Thanks Russ, I appreciate the speedy response. I am using Outlook 2003 SP1 from Office Pro package (I noticed the details you were asking of from others. I apologise for the ommision). Is there anyway of getting the names that are already in the DL's out and into the main address book so I can then create the catagories you suggest? This way I will be sure not to miss any and will be able to keep track of who goes where when I create new catagories. I am not familiar with creating the catagories you speak of. What would be the ideal method for grouping such the contacts in seperate "list's" and do those catagories or subfolders work in the same way as a DL would if I just want to send a certain e-mail to a caertain group of contacts? I am aware of the seperate folders I can create in Contacts under folder list view and can carry out instructions fairly well. Articulating my problem is sometimes mediocre at best however. Thanks again for your time and patience "Russ Valentine [MVP-Outlook]" wrote: A quick glance at this group will answer your question. DL's don't work. They never keep track of the changes you make to your Contacts. You can try the "Update Now" button. It works about 10% of the time. Hardly anyone uses DL's because they are so unreliable. The preferred method for grouping Contacts is Categories or separate Contact subfolders. -- Russ Valentine [MVP-Outlook] "Bill (IOS)" Bill wrote in message ... I am organizing and building my contacts lists in Outlook under contacts (folder list view). When I update an existing contact via this method (under folder list) that is already in my outlook address book it places a fresh entry into my main outlook contacts/address book list when I view address book. Even though I may already have this contact in another distribution list within the address book already. If I delete the new entry in the main body of the address book, the e-mail address of the contact in the distribution list disappears. Seems like they don't mesh. When entering contacts into the contacts (in folder list view in Outlook) they coincide with contacts entered in via the Address book except for the above anomally. If they are new entries I can do whatever I wish as far as adding new members to distribution lists. What a war. There has to be a better way. I manually update all my contacts in Outlook and then have to go delete the new entries in the address book to prevent the same contacts already in the distribution lists from receiving duplicate e-mails. If I go to the distribution list and click on a contact I deleted from the main address book, the e-mail address is gone from the e-mail field. If I try to type it in again, sometimes it comes up (auto complete) sometimes I have to retype it from scratch as it seems to have disappeared altogether. Why does making the smnallest change in a contact cause the contact to be "recreated" in the main personal address book? When I have new contact info from someone what is the best way to enter it so it travels throughout my address book properly and still gets entered into my contacts list? I would have thought any updated info would have travelled to the contacts info regardless of where it was in the address book or what list it was in. Even if I change a distribution list contact mannually (re-enter the address that disappears) it still creates a duplicate of that contact in the main address book again. When I delete that contact from the main address book view, the e-mail address of the contact in the dist list is once again deleted. I could live with that but not only does it delete the e-mail address in the dist list but also goes back and deletes it in my Contacts list within the Folder List view in Outlook which is very annoying and make it impossible to hot-sync my PDA and still get numbers AND e-mail address onto it. What a vicious cycle. HELP!!! I have searched but found no helpful info as of yet. I seem to running only a personel address book setup not an Outlook address book setup as well so I am at a loss for this. Thanks in advance for any help you can offer. |
#5
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Address book and Contacts under Folder List View seem to confl
I found the catagories button under the each individual contact when I bring
them up in detail. I created a catagory and assigned a contact to that catagory within their contact info ("card") but where do these catagories actually show up? Cannot see them in contacts under Folder List/Navigation pane within Outlook. Can I utilize the catagories in the same way as DL's? Thanks again "Russ Valentine [MVP-Outlook]" wrote: A quick glance at this group will answer your question. DL's don't work. They never keep track of the changes you make to your Contacts. You can try the "Update Now" button. It works about 10% of the time. Hardly anyone uses DL's because they are so unreliable. The preferred method for grouping Contacts is Categories or separate Contact subfolders. -- Russ Valentine [MVP-Outlook] "Bill (IOS)" Bill wrote in message ... I am organizing and building my contacts lists in Outlook under contacts (folder list view). When I update an existing contact via this method (under folder list) that is already in my outlook address book it places a fresh entry into my main outlook contacts/address book list when I view address book. Even though I may already have this contact in another distribution list within the address book already. If I delete the new entry in the main body of the address book, the e-mail address of the contact in the distribution list disappears. Seems like they don't mesh. When entering contacts into the contacts (in folder list view in Outlook) they coincide with contacts entered in via the Address book except for the above anomally. If they are new entries I can do whatever I wish as far as adding new members to distribution lists. What a war. There has to be a better way. I manually update all my contacts in Outlook and then have to go delete the new entries in the address book to prevent the same contacts already in the distribution lists from receiving duplicate e-mails. If I go to the distribution list and click on a contact I deleted from the main address book, the e-mail address is gone from the e-mail field. If I try to type it in again, sometimes it comes up (auto complete) sometimes I have to retype it from scratch as it seems to have disappeared altogether. Why does making the smnallest change in a contact cause the contact to be "recreated" in the main personal address book? When I have new contact info from someone what is the best way to enter it so it travels throughout my address book properly and still gets entered into my contacts list? I would have thought any updated info would have travelled to the contacts info regardless of where it was in the address book or what list it was in. Even if I change a distribution list contact mannually (re-enter the address that disappears) it still creates a duplicate of that contact in the main address book again. When I delete that contact from the main address book view, the e-mail address of the contact in the dist list is once again deleted. I could live with that but not only does it delete the e-mail address in the dist list but also goes back and deletes it in my Contacts list within the Folder List view in Outlook which is very annoying and make it impossible to hot-sync my PDA and still get numbers AND e-mail address onto it. What a vicious cycle. HELP!!! I have searched but found no helpful info as of yet. I seem to running only a personel address book setup not an Outlook address book setup as well so I am at a loss for this. Thanks in advance for any help you can offer. |
#6
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Address book and Contacts under Folder List View seem to confl
Already answered.
-- Russ Valentine [MVP-Outlook] "Bill (IOS)" wrote in message ... I found the catagories button under the each individual contact when I bring them up in detail. I created a catagory and assigned a contact to that catagory within their contact info ("card") but where do these catagories actually show up? Cannot see them in contacts under Folder List/Navigation pane within Outlook. Can I utilize the catagories in the same way as DL's? Thanks again "Russ Valentine [MVP-Outlook]" wrote: A quick glance at this group will answer your question. DL's don't work. They never keep track of the changes you make to your Contacts. You can try the "Update Now" button. It works about 10% of the time. Hardly anyone uses DL's because they are so unreliable. The preferred method for grouping Contacts is Categories or separate Contact subfolders. -- Russ Valentine [MVP-Outlook] "Bill (IOS)" Bill wrote in message ... I am organizing and building my contacts lists in Outlook under contacts (folder list view). When I update an existing contact via this method (under folder list) that is already in my outlook address book it places a fresh entry into my main outlook contacts/address book list when I view address book. Even though I may already have this contact in another distribution list within the address book already. If I delete the new entry in the main body of the address book, the e-mail address of the contact in the distribution list disappears. Seems like they don't mesh. When entering contacts into the contacts (in folder list view in Outlook) they coincide with contacts entered in via the Address book except for the above anomally. If they are new entries I can do whatever I wish as far as adding new members to distribution lists. What a war. There has to be a better way. I manually update all my contacts in Outlook and then have to go delete the new entries in the address book to prevent the same contacts already in the distribution lists from receiving duplicate e-mails. If I go to the distribution list and click on a contact I deleted from the main address book, the e-mail address is gone from the e-mail field. If I try to type it in again, sometimes it comes up (auto complete) sometimes I have to retype it from scratch as it seems to have disappeared altogether. Why does making the smnallest change in a contact cause the contact to be "recreated" in the main personal address book? When I have new contact info from someone what is the best way to enter it so it travels throughout my address book properly and still gets entered into my contacts list? I would have thought any updated info would have travelled to the contacts info regardless of where it was in the address book or what list it was in. Even if I change a distribution list contact mannually (re-enter the address that disappears) it still creates a duplicate of that contact in the main address book again. When I delete that contact from the main address book view, the e-mail address of the contact in the dist list is once again deleted. I could live with that but not only does it delete the e-mail address in the dist list but also goes back and deletes it in my Contacts list within the Folder List view in Outlook which is very annoying and make it impossible to hot-sync my PDA and still get numbers AND e-mail address onto it. What a vicious cycle. HELP!!! I have searched but found no helpful info as of yet. I seem to running only a personel address book setup not an Outlook address book setup as well so I am at a loss for this. Thanks in advance for any help you can offer. |
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