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#1
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Copying email accounts to a new profile
Hi,
I just upgraded to Outlook 2003 and also subscribed to a public hosted MS Exchange service (Mailstreet.com). I created a new profile for MS Exchange on Mailstreet. I can open my existing profile into the same window, but I don't have access to my old email accounts unless I open Outlook with my old profile. Is there a way to copy my email account from my old profile into the new profile, rather than re-enterring all the information? Also, if I open my POP3 email accounts into the Exchange inbox, and then drag the items into the Personal Folder from my old profile -- 1) do those messages ever really get onto the Exchange server (or are they only in the Inbox "locally")? and 2) once moved, are they stored permanently locally, and removed from the Exchange inbox? Thanks! Ian |
#2
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Copying email accounts to a new profile
I just upgraded to Outlook 2003 and also subscribed to a public hosted MS
Exchange service (Mailstreet.com). I created a new profile for MS Exchange on Mailstreet. I can open my existing profile into the same window, but I don't have access to my old email accounts unless I open Outlook with my old profile. What type of accounts are the old ones? if they are pop/imap/hotmail, you can add them to the profile. Is there a way to copy my email account from my old profile into the new profile, rather than re-enterring all the information? Not easily. It's better in the long run to recreate it. Also, if I open my POP3 email accounts into the Exchange inbox, and then drag the items into the Personal Folder from my old profile -- 1) do those messages ever really get onto the Exchange server (or are they only in the Inbox "locally")? and 2) once moved, are they stored permanently locally, and removed from the Exchange inbox? How are you configured - with a pst for the exchange email or are you directly accessing the mailbox? Can you use web access to view you mail online? If so, then you need to move the messages into the same inbox your exchange email is stored in. -- Diane Poremsky [MVP - Outlook] Author, Teach Yourself Outlook 2003 in 24 Hours Coauthor, OneNote 2003 for Windows (Visual QuickStart Guide) Author, Google and Other Search Engines (Visual QuickStart Guide) Outlook Tips: http://www.outlook-tips.net/ Outlook & Exchange Solutions Center: http://www.slipstick.com Join OneNote Tips mailing list: http://www.onenote-tips.net/ Vote for your favorite Outlook and Exchange utilities in the Slipstick Ratings Raffle at http://www.slipstick.com/contest/ "Ian" wrote in message ... Hi, I just upgraded to Outlook 2003 and also subscribed to a public hosted MS Exchange service (Mailstreet.com). I created a new profile for MS Exchange on Mailstreet. I can open my existing profile into the same window, but I don't have access to my old email accounts unless I open Outlook with my old profile. Is there a way to copy my email account from my old profile into the new profile, rather than re-enterring all the information? Also, if I open my POP3 email accounts into the Exchange inbox, and then drag the items into the Personal Folder from my old profile -- 1) do those messages ever really get onto the Exchange server (or are they only in the Inbox "locally")? and 2) once moved, are they stored permanently locally, and removed from the Exchange inbox? Thanks! Ian |
#3
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Copying email accounts to a new profile
Diane - thanks for the response. Here is some more information:
Old setup: Outlook 2002, 3 separate POP3 emails accounts, each created twice - once for home access (no firewall) and once for office access (behind firewall). New Setup: Outlook 2003, Mailstreet hosted Echange Server - Loging directly into Exchange Server, and able to use web access. Essentially, I have the Exchange email solution simply in order to get access to the hosted Blackberry BES -- I never intend to use the email account or the 100MB disk space. However, since my Blackberry is syncronizing via the Exchange Server, my Calendar and Contacts have to be on the Exchange Server. So, I open the Mailstreet Exchange Server Profile, and the File--Open--.pst forlder. What I really want to do is get rid of my old profile, use just the Mailstreet Profile, but -- and this is the kicker -- I don't want any email messages to ever reside on the Exchange server - I want everything stored locally only. My thinking was to re-create the POP3 aemail accounts in my Exchange Profile, and then save the messages into the subfolders I created on my old profile. Question is - will messages I download from POP3 accounts be copied onto Exchange Server, and if so, will they be removed once I store them locally. I would like to limit the amount of bandwidth required to load all my emails to the remote Exchange Server, and also maintain maximum security by keeping everything locally only. Does this make any sense at all? Is there an easier/less convoluted way of achieving the same result? Thanks!!!!! Ian "Diane Poremsky [MVP]" wrote: I just upgraded to Outlook 2003 and also subscribed to a public hosted MS Exchange service (Mailstreet.com). I created a new profile for MS Exchange on Mailstreet. I can open my existing profile into the same window, but I don't have access to my old email accounts unless I open Outlook with my old profile. What type of accounts are the old ones? if they are pop/imap/hotmail, you can add them to the profile. Is there a way to copy my email account from my old profile into the new profile, rather than re-enterring all the information? Not easily. It's better in the long run to recreate it. Also, if I open my POP3 email accounts into the Exchange inbox, and then drag the items into the Personal Folder from my old profile -- 1) do those messages ever really get onto the Exchange server (or are they only in the Inbox "locally")? and 2) once moved, are they stored permanently locally, and removed from the Exchange inbox? How are you configured - with a pst for the exchange email or are you directly accessing the mailbox? Can you use web access to view you mail online? If so, then you need to move the messages into the same inbox your exchange email is stored in. -- Diane Poremsky [MVP - Outlook] Author, Teach Yourself Outlook 2003 in 24 Hours Coauthor, OneNote 2003 for Windows (Visual QuickStart Guide) Author, Google and Other Search Engines (Visual QuickStart Guide) Outlook Tips: http://www.outlook-tips.net/ Outlook & Exchange Solutions Center: http://www.slipstick.com Join OneNote Tips mailing list: http://www.onenote-tips.net/ Vote for your favorite Outlook and Exchange utilities in the Slipstick Ratings Raffle at http://www.slipstick.com/contest/ "Ian" wrote in message ... Hi, I just upgraded to Outlook 2003 and also subscribed to a public hosted MS Exchange service (Mailstreet.com). I created a new profile for MS Exchange on Mailstreet. I can open my existing profile into the same window, but I don't have access to my old email accounts unless I open Outlook with my old profile. Is there a way to copy my email account from my old profile into the new profile, rather than re-enterring all the information? Also, if I open my POP3 email accounts into the Exchange inbox, and then drag the items into the Personal Folder from my old profile -- 1) do those messages ever really get onto the Exchange server (or are they only in the Inbox "locally")? and 2) once moved, are they stored permanently locally, and removed from the Exchange inbox? Thanks! Ian |
#4
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Copying email accounts to a new profile
ok... you are pretty much right on for what needs done...
Create the pop accounts in the new profile - or create the exchange account in the pop profile. Set the exchange account as default and make sure the mailbox is set as the default data store. If need be, find your current pst's and open them via File, Open, Outlook data store. (You really only need one pst, but that's for another day. ) Now you have the exchange account and the pop accounts in one profile, along with the exchange mailbox and the old pst's. The pop messages will be put on the exchange server - unless you use rules to move them to other folders. Create one or more rules to move all new messages to the pst - do this by creating a rule with no condition - if you sort the accounts to different folders or psts, the only condition will be received on account name. Note that you won't have the junkmail feature in Outlook 2003, since it runs after rules move messages. Now... your contacts and calendar are stored on the server, and your mail is local. -- Diane Poremsky [MVP - Outlook] Author, Teach Yourself Outlook 2003 in 24 Hours Coauthor, OneNote 2003 for Windows (Visual QuickStart Guide) Author, Google and Other Search Engines (Visual QuickStart Guide) Outlook Tips: http://www.outlook-tips.net/ Outlook & Exchange Solutions Center: http://www.slipstick.com Join OneNote Tips mailing list: http://www.onenote-tips.net/ Vote for your favorite Outlook and Exchange utilities in the Slipstick Ratings Raffle at http://www.slipstick.com/contest/ "Ian" wrote in message ... Diane - thanks for the response. Here is some more information: Old setup: Outlook 2002, 3 separate POP3 emails accounts, each created twice - once for home access (no firewall) and once for office access (behind firewall). New Setup: Outlook 2003, Mailstreet hosted Echange Server - Loging directly into Exchange Server, and able to use web access. Essentially, I have the Exchange email solution simply in order to get access to the hosted Blackberry BES -- I never intend to use the email account or the 100MB disk space. However, since my Blackberry is syncronizing via the Exchange Server, my Calendar and Contacts have to be on the Exchange Server. So, I open the Mailstreet Exchange Server Profile, and the File--Open--.pst forlder. What I really want to do is get rid of my old profile, use just the Mailstreet Profile, but -- and this is the kicker -- I don't want any email messages to ever reside on the Exchange server - I want everything stored locally only. My thinking was to re-create the POP3 aemail accounts in my Exchange Profile, and then save the messages into the subfolders I created on my old profile. Question is - will messages I download from POP3 accounts be copied onto Exchange Server, and if so, will they be removed once I store them locally. I would like to limit the amount of bandwidth required to load all my emails to the remote Exchange Server, and also maintain maximum security by keeping everything locally only. Does this make any sense at all? Is there an easier/less convoluted way of achieving the same result? Thanks!!!!! Ian "Diane Poremsky [MVP]" wrote: I just upgraded to Outlook 2003 and also subscribed to a public hosted MS Exchange service (Mailstreet.com). I created a new profile for MS Exchange on Mailstreet. I can open my existing profile into the same window, but I don't have access to my old email accounts unless I open Outlook with my old profile. What type of accounts are the old ones? if they are pop/imap/hotmail, you can add them to the profile. Is there a way to copy my email account from my old profile into the new profile, rather than re-enterring all the information? Not easily. It's better in the long run to recreate it. Also, if I open my POP3 email accounts into the Exchange inbox, and then drag the items into the Personal Folder from my old profile -- 1) do those messages ever really get onto the Exchange server (or are they only in the Inbox "locally")? and 2) once moved, are they stored permanently locally, and removed from the Exchange inbox? How are you configured - with a pst for the exchange email or are you directly accessing the mailbox? Can you use web access to view you mail online? If so, then you need to move the messages into the same inbox your exchange email is stored in. -- Diane Poremsky [MVP - Outlook] Author, Teach Yourself Outlook 2003 in 24 Hours Coauthor, OneNote 2003 for Windows (Visual QuickStart Guide) Author, Google and Other Search Engines (Visual QuickStart Guide) Outlook Tips: http://www.outlook-tips.net/ Outlook & Exchange Solutions Center: http://www.slipstick.com Join OneNote Tips mailing list: http://www.onenote-tips.net/ Vote for your favorite Outlook and Exchange utilities in the Slipstick Ratings Raffle at http://www.slipstick.com/contest/ "Ian" wrote in message ... Hi, I just upgraded to Outlook 2003 and also subscribed to a public hosted MS Exchange service (Mailstreet.com). I created a new profile for MS Exchange on Mailstreet. I can open my existing profile into the same window, but I don't have access to my old email accounts unless I open Outlook with my old profile. Is there a way to copy my email account from my old profile into the new profile, rather than re-enterring all the information? Also, if I open my POP3 email accounts into the Exchange inbox, and then drag the items into the Personal Folder from my old profile -- 1) do those messages ever really get onto the Exchange server (or are they only in the Inbox "locally")? and 2) once moved, are they stored permanently locally, and removed from the Exchange inbox? Thanks! Ian |
#5
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Copying email accounts to a new profile
Thanks Diane!!!
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