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Sharing a Distribution List
Okay, I'm trying to figure out the definitive answer on sharing
personal distribution lists. I want to be able to send a personal distribution list to another person and have them able to use it. Unfortunately, it seems that a lot of people fall into the small group that this works for out of the box and they cannot understand when people complain that it doesn't work. The default answer of "send as RTF" DOES NOT always work, and I've just spent several hours proving as much. So, I decided to put together a spreadsheet to see what the interaction was exactly. And man! is it a complicated mess! These tests were done using Outlook 2003, sending a receiving between 2 different computers. Test #1 both sender and receiver set as POP3/SMTP users POP3 account exists on Exchange SMTP server is Exchange Does it work? No. Can I force it to work with Outlook RTF? NO Why? Discovered that the Exchange Server 2003 POP3 server does not pass Exchange RTF by default. Once I turned this on, the winmail.dat attachment started to flow through fine and everything started working, with no other changes needed. I didn't even need to set the mail format to RTF...I left it as HTML and all was well Test #2 both sender and receiver set as POP3/SMTP users POP3 account exists on a linux box (Qmail) SMTP server is a shareware product called Desknow Does it work? Flawlessly...no changes needed in client end at all. Email format set to HTML. Test #3 sender is POP3/SMTP user receiver is Exchange/Outlook 2003 user POP3 account doesn't apply in this scenario SMTP server - both Exchange and Desknow used for testing Does it work? Flawlessly...again email format set to HTML and now changes needed Test #4 - THIS WAS THE BUGGER!!! sender is Exchange/Outlook 2003 user receiver is POP3/SMTP user POP3 account on Qmail & Exchange tested SMTP - Exchange of course, as sending done via Exchange Does it work? Nope, unless you tweak it like mad...and I ripped my hair out over this one. -POP3 on Qmail (and I assume any other POP3 server) - changing email format to RTF DID NOT HELP. With Outlook 2003, I actually had to right-click on the email address in the To: line and choose Outlook Properties. From there I could force Outlook to send using RTF instead of "deciding the best format" itself. THIS MADE IT WORK -POP3 on Exchange - you can't choose the message format for a user when you are sending to an exchange user, even if that user downloads via POP3, so the fix here is turning on Exchange RTF on the POP3 server in Exchange Test #5 Sender and receiver both Exchange users Does it work? Yes, flawlessly...even with HTML message format I'd love to get any further input or tests that anyone else as done on this. It seems ridiculous that MS is still so reliant on ms-tnef (winmail.dat) for Outlook Personal Distribution Lists, but that is what I have found. |
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Sharing a Distribution List
One other thing I forgot, and your mileage may vary on sharing
distribution lists.....the only way I have ever found to "save" a distribution list you have received is to drag out of the email message and in to your contacts folder. |
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