Importing contacts

"Jamies" wrote in message
...
Thank you all for your help, but your suggestions have not helped me yet.
I
have tried importing the .pst file, tried copying the .pst file and all
that
is imported is the contacts. Any other suggestions? In the 21st century
why
can't Outlook be simple to copy the files that you need like in Word? And
then replace the generated .pst file. Yours muddled.


It IS simple, as long as you are moving the same TYPE of pst file.
In other words, if you are moving a new Unicode format pst file (the default
type in Outlook 2003 and 2007) from one machine using 2003 to another
machine using 2007, for example, you can just designate the moved file as
the default mail delivery location and there is no need to copy any data at
all.

If however you are moving a non-Unicode pst file to a version of Outlook
that uses Unicode pst files as default, although new versions of Outlook can
certainly open, read and write to, the old 97-2002 format pst files, there
are certain advantages in using the new format, not least that you do not
get caught by the 2GB pst file size trap! In this case, you DO need to open
and copy the data.

Hope that makes that a bit clearer!

In your case I need to ask you another question:
In what version of Outlook was the pst file you are trying to move created,
what size does Windows Explorer report that it is, and do you still have a
copy of it?

The Outlook version is 2003 and the size of the file is 79000kb.

"Gordon" wrote:

"Jamies" wrote in message
...
Thank you all for your help, but your suggestions have not helped me yet.
I
have tried importing the .pst file, tried copying the .pst file and all
that
is imported is the contacts. Any other suggestions? In the 21st century
why
can't Outlook be simple to copy the files that you need like in Word? And
then replace the generated .pst file. Yours muddled.


It IS simple, as long as you are moving the same TYPE of pst file.
In other words, if you are moving a new Unicode format pst file (the default
type in Outlook 2003 and 2007) from one machine using 2003 to another
machine using 2007, for example, you can just designate the moved file as
the default mail delivery location and there is no need to copy any data at
all.

If however you are moving a non-Unicode pst file to a version of Outlook
that uses Unicode pst files as default, although new versions of Outlook can
certainly open, read and write to, the old 97-2002 format pst files, there
are certain advantages in using the new format, not least that you do not
get caught by the 2GB pst file size trap! In this case, you DO need to open
and copy the data.

Hope that makes that a bit clearer!

In your case I need to ask you another question:
In what version of Outlook was the pst file you are trying to move created,
what size does Windows Explorer report that it is, and do you still have a
copy of it?

I meant to say that all that was imported was everything bar the contacts,
not the contacts themselves. The mail was imported fine but not contacts.

"Jamies" wrote:

Thank you all for your help, but your suggestions have not helped me yet. I
have tried importing the .pst file, tried copying the .pst file and all that
is imported is the contacts. Any other suggestions? In the 21st century why
can't Outlook be simple to copy the files that you need like in Word? And
then replace the generated .pst file. Yours muddled.

"Gordon" wrote:

"Jamies" wrote in message
...
If importing/exporting is not the correct approach, then why does
Microsoft
advocate it at:
http://office.microsoft.com/en-us/ou...053931033.aspx

What should I do, as there is conflicting approaches on the web.


There's a lot of mis-information on the MS websites - for example, the
system requirements for Windows XP STILL show the minimum RAM as 128 MB when
it's common knowledge that it runs like treacle unless you have 512MB - it
just seems that MS publishes this stuff and then doesn't bother to update it
when received wisdom says it's rubbish!

The recommended way to transfer contacts is to copy the pst file (with
Outlook closed) to the new machine. Do NOT overwrite any existing file. Then
in Outlook do File-Open-Outlook Data File and copy the contacts from the old
folder to the new....

"Jamies" wrote in message
...
I meant to say that all that was imported was everything bar the contacts,
not the contacts themselves. The mail was imported fine but not contacts.


Are you sure? have you clicked on the Contacts button? You might find there
are TWO contacts folders there - the default and the imported...

"Jamies" wrote in message
...
The Outlook version is 2003 and the size of the file is 79000kb.


Then what I suggest, is to create a new mail profile, (control
Panel-mail-Profiles) , then go to Control Panel-Mail-Data Files, ADD the
file you have copied to your new computer, set that as the default delivery
location (in the same dialog box) and REMOVE the default file created by the
new Profile.
then when you open Outlook, you should see all your data there including our
contacts, with all distribution lists (if you had any) intact.

I am sure, only no contacts plus an error message when I click on it. "The
address lsit could not be displayed. The contacts folder associated with
this address list couold not be opened; it may have been moved or deleted,
or you do not have permissions..."

"Gordon" wrote:

"Jamies" wrote in message
...
I meant to say that all that was imported was everything bar the contacts,
not the contacts themselves. The mail was imported fine but not contacts.


Are you sure? have you clicked on the Contacts button? You might find there
are TWO contacts folders there - the default and the imported...

"Jamies" wrote in message
...
I am sure, only no contacts plus an error message when I click on it. "The
address lsit could not be displayed. The contacts folder associated with
this address list couold not be opened; it may have been moved or
deleted,
or you do not have permissions..."

"Gordon" wrote:

That's one of the things that can happen with importing. See my last post
about a new mail profile....

Mail and contacts are contained in one single PST file so it is impossible
to not have contacts included if the same PST file is opened. Simply can't
happen provided that the contact folder you are referring to is the Default
Contact folder and not one contained in another PST file. If your backup PST
file is not a simple copy then its anyone's guess as to what exactly was
"exported" to the backup PST.

why does MS advocate importing/exporting?

Not sure I'd use the term "advocate" versus "reference" but to quote a
phrase I've posted here previously "just because you can, doesn't mean you
should". Whether importing/exporting PST2PST should still be available is
topic that can be easily debated by many but right now would be of little
value - not sure how many would suggest it to be a feature that should
remain (can assure you that we have more than passing experience when it
comes to importing/exporting Outlook data and have yet to encounter a
scenario where PST2PST would be the process "of choice"). Absolutely no need
to "import/export" anything when moving Outlook data from one machine to
another. Copying the PST file(s) is all that is required - for most people,
that would mean only one PST file unless additional ones have been
specifically and explicitly created by the owner.

OAB error - suggest you create a new profile and add the OAB to it as
per Gordon's suggestion

When referencing that no contacts are included, you have specifically
"opened" up the "contact folder" contained in the same PST file as your
email, correct? And that is where your contacts were originally stored? If
no contacts are contained in the contacts folder in the backup PST file -
simply means that none were ever there to begin with. Opening the PST file
in another Outlook installation will not cause them to be deleted.

Karl
__________________________________________________ _
Karl Timmermans - The Claxton Group
ContactGenie - Importer 1.3 / DataPorter 2.0 / Exporter
"Power contact importers/exporters for MS Outlook '2000/2007"
http://www.contactgenie.com



"Jamies" wrote in message
...
I meant to say that all that was imported was everything bar the contacts,
not the contacts themselves. The mail was imported fine but not contacts.

"Jamies" wrote:

Thank you all for your help, but your suggestions have not helped me yet.
I
have tried importing the .pst file, tried copying the .pst file and all
that
is imported is the contacts. Any other suggestions? In the 21st century
why
can't Outlook be simple to copy the files that you need like in Word?
And
then replace the generated .pst file. Yours muddled.

"Gordon" wrote:

"Jamies" wrote in message
...
If importing/exporting is not the correct approach, then why does
Microsoft
advocate it at:
http://office.microsoft.com/en-us/ou...053931033.aspx

What should I do, as there is conflicting approaches on the web.


There's a lot of mis-information on the MS websites - for example, the
system requirements for Windows XP STILL show the minimum RAM as 128 MB
when
it's common knowledge that it runs like treacle unless you have 512MB -
it
just seems that MS publishes this stuff and then doesn't bother to
update it
when received wisdom says it's rubbish!

The recommended way to transfer contacts is to copy the pst file (with
Outlook closed) to the new machine. Do NOT overwrite any existing file.
Then
in Outlook do File-Open-Outlook Data File and copy the contacts from
the old
folder to the new....