Publisher and Word should work better together

I publish a monthly church newsletter which is mostly text with a few
photos/clipart. The text is typed or pasted into a word document using the
same sized pages/font/font size etc as the finished publisher document. The
publisher document has 16 A5 pages in booklet form. I have a text box, again
the same size, by the side of the booklet. I then click in this spare text
box, then Insert, Text File. The formatting is retained and then it is just
copying/cutting and pasting from this text box into the booklet and then
adding a few pics. This works ok for me with no problems.

"Alexiss" wrote in message
...
When I cut and paste from Word to Publisher, or Publisher to Word. The
formating becomes disorganized. It is difficult when you are working with
people who are editing your document and they do not have Publisher. Even
the
page size comes across differently. It is very anoying when products from
the same company don't play well with each other!

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http://www.microsoft.com/office/comm...blic.publisher

"Alexiss" wrote in message
...
When I cut and paste from Word to Publisher, or Publisher to Word. The
formating becomes disorganized. It is difficult when you are working with
people who are editing your document and they do not have Publisher. Even
the
page size comes across differently. It is very anoying when products from
the same company don't play well with each other!

----------------
This post is a suggestion for Microsoft, and Microsoft responds to the
suggestions with the most votes. To vote for this suggestion, click the "I
Agree" button in the message pane. If you do not see the button, follow
this
link to open the suggestion in the Microsoft Web-based Newsreader and then
click "I Agree" in the message pane.

http://www.microsoft.com/office/comm...blic.publisher

I too create a Publisher newsletter (this issue contains 35 pages:
http://www.myscacc.org/Newsletters/0603News.pdf ) I receive files from many
folks in various formats: Works, Word Perfect, Word, and others from both
Windows and Macintosh platforms. I guess that once I was able to learn the
various differences, I stopped worrying about them. I do make a practice of
removing all format prior to pasting into Publisher. I copy to the
clipboard, click on the PureText icon on the task bar and then paste. The
resulting text is sized exactly as I want. I then do the formatting as I
want. Generally it follows the original writers format as to ordered and
unordered lists, headings, etc. Pure Text is available from Steve Miller's
site: http://stevemiller.net/puretext/

Well Mr. Bennett, not everyone has the luxury of having Publisher. I'm in the
military and I have to send out news letters in both formats so that who
doesn’t have it can still open MS Word, because it may have to go to
different parts of the world. When I write the news letter in publisher (once
I have all the information) just a few hours, but then having to put it into
MS word takes a day or so.

Suggestion: Take there complaints and maybe work on finding a solution
instead of blowing smoke. Leave that for the politicians.


"Ed Bennett" wrote:

Alexiss wrote:
"If Word could handle all Publisher content perfectly, what would be the
point in having Publisher?"
????
I cannot believe you wrote that... I am amazed. Why does PowerPoint work
well with Word and Publisher doesn't? what is the use of those products... at
least that is what your logic is suggesting.

In my experience, Publisher works just as well with Word content as
PowerPoint does. The main issue in copying and pasting Word content into
Publisher is that the default styles are different, and Publisher by
default formats Word pastes based on their styles rather than their
absolute formats. Fiddling with Paste Special options or the Paste Smart
Tag will normally fix this.

MS products should flow back and forth... isn't that why they are packaged
together? Why does MS Word have a TABLE feature when Excel is the Spredsheet
feature?

Huh? How does that question follow from my statement?

(Tables are not spreadsheets by the way - I've often made that point here)

I can easily put a piece of my spredsheet in Word... at the same time I can
transfer a table out of Word to my spredsheet...

....at the cost of either some of the original formatting, functionality
or editability.

but I cannot transfer a simple piece of text out of Publisher to my Word Document
or a Word Document to Publisher.

I can.

Without it loosing its formating integrity.
Since Word works well with other Programs... it must be the error on the
PUBLISHER side.

Word and PowerPoint are both core Office programs. Publisher is more of
a peripheral application, and for a long time was in fact that black
sheep of the Office family.

It has a completely different design history. It works in different ways
in many aspects to the core Office programs; to make the "flow" more
"seamless" would require either sacrificing a lot of what makes
Publisher a great program in its own right or completely redesigning the
internal architecture from the ground up (which would probably lead to
the former, anyway).

You cannot copy and paste a Word document into Excel or PowerPoint and
have it look exactly as it originally did. You cannot paste an Excel
sheet into Word and have it fully functional (unless it pastes as an OLE
object, which requires that Excel be installed on the system, as you're
basically running Excel in Word. That is also doable with Publisher
documents). You cannot paste a PowerPoint presentation into Word and
have it work complete with animations. Some features are not compatible.
Moving between applications results in some formatting loss.

However, if you have a properly set up Word document (using styles to
define formatting sets rather than doing it typewriter-style) and a
properly set up Publisher document (with all desired text formatting
options set using styles) then pasting Word content into Publisher
should be better than good - it will automatically update your text to
match the appearance of the publication into which you're pasting.

LOGIC tells me this... Am I the only one?

You can throw around words like "flow" and "seamless" and stuff all you
like, and everyone will agree that that is a Good Thing and is
Desirable, but unless you can quantify exactly what that means and how
to accomplish it, then not everybody will understand what it means or
how to accomplish it.

I hope I'm managing to get my meaning across, even if it's not the most
eloquent post ever. I'll try and clarify it later if I'm not.

--
Ed Bennett - MVP Microsoft Publisher
http://ed.mvps.org

Mark wrote:
Well Mr. Bennett, not everyone has the luxury of having Publisher. I'm in the
military and I have to send out news letters in both formats so that who
doesn’t have it can still open MS Word, because it may have to go to
different parts of the world.

This is what the PDF format exists for. Not everyone "has the luxury" of
having Microsoft Word, but pretty much the entire world can open a PDF.

When I write the news letter in publisher (once
I have all the information) just a few hours, but then having to put it into
MS word takes a day or so.

Time to create a PDF: About 10 seconds.

Suggestion: Take there complaints and maybe work on finding a solution
instead of blowing smoke. Leave that for the politicians.

I don't work for Microsoft. If you don't like my advice, feel free to
ignore me.

--
Ed Bennett - MVP Microsoft Publisher
http://ed.mvps.org

On Wed, 21 May 2008 23:45:01 -0700, Mark
wrote:

Well Mr. Bennett, not everyone has the luxury of having Publisher. I'm in the
military and I have to send out news letters in both formats so that who
doesn’t have it can still open MS Word, because it may have to go to
different parts of the world. When I write the news letter in publisher (once
I have all the information) just a few hours, but then having to put it into
MS word takes a day or so.

Suggestion: Take there complaints and maybe work on finding a solution
instead of blowing smoke. Leave that for the politicians.

You might consider converting the finished product into PDF format.
That format only requires a simple PDF reader.