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#1
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AutoText entry
Hi,
Can you store headers and footers in an AutoText entry? I have a letterhead template that I want to partially fill in and store as Auto-Text. The letterhead is inside the header and footer, and I want that to be a part of the AutoText entry. Thanks, |
#2
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AutoText entry
Certainly you can! In fact, if the text that you store is formatted with the
Header style or the Footer style, its name will appear in the dropdown list of the AutoText Entries button in the Header/Footer toolbar. For more on AutoText, see http://word.mvps.org/faqs/customization/AutoText.htm. -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org Rosemary wrote: Hi, Can you store headers and footers in an AutoText entry? I have a letterhead template that I want to partially fill in and store as Auto-Text. The letterhead is inside the header and footer, and I want that to be a part of the AutoText entry. Thanks, |
#3
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AutoText entry
Thanks, Jay. I did a CTRL + A to select the entire
document, but AutoText did not include the headers and footers in the entry. How do I select an entire document, including its headers and footers, and make it into an AutoText entry? Thanks, -----Original Message----- Certainly you can! In fact, if the text that you store is formatted with the Header style or the Footer style, its name will appear in the dropdown list of the AutoText Entries button in the Header/Footer toolbar. For more on AutoText, see http://word.mvps.org/faqs/customization/AutoText.htm. -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org Rosemary wrote: Hi, Can you store headers and footers in an AutoText entry? I have a letterhead template that I want to partially fill in and store as Auto-Text. The letterhead is inside the header and footer, and I want that to be a part of the AutoText entry. Thanks, . |
#4
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AutoText entry
Hi, Rosemary,
Ah, unfortunately that's not possible. You can open the Header pane, select the text of the header (only), and make that into an AutoText entry. You can select the body of the document and make that into another entry. You can't put everything into one entry, though. However, I don't quite understand where you're going with this. Since you're creating a letter template, why not simply leave the letterhead as the (first-page) header, and with the "boilerplate" text already in the body? For guidance, see http://home.earthlink.net/~wordfaqs/Letterhead.htm. -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org Rosemayr wrote: Thanks, Jay. I did a CTRL + A to select the entire document, but AutoText did not include the headers and footers in the entry. How do I select an entire document, including its headers and footers, and make it into an AutoText entry? Thanks, -----Original Message----- Certainly you can! In fact, if the text that you store is formatted with the Header style or the Footer style, its name will appear in the dropdown list of the AutoText Entries button in the Header/Footer toolbar. For more on AutoText, see http://word.mvps.org/faqs/customization/AutoText.htm. -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org Rosemary wrote: Hi, Can you store headers and footers in an AutoText entry? I have a letterhead template that I want to partially fill in and store as Auto-Text. The letterhead is inside the header and footer, and I want that to be a part of the AutoText entry. Thanks, . |
#5
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AutoText entry
Hi Jay,
I have in fact created a template with a macro that allows secretaries to select an attorney - that attorney's information is then placed into an empty cell designated for that purpose, and the letterhead is created. In the template, I have the first page letterhead in the header, a logo in the first page footer, and a second page header with "Page 2", etc. To access the template, secretaries have to go to File - New - Letterhead tab - Letterhead Template - then select the attorney's name and click "OK". Instead of going through all these steps, they want a button on their toolbar that they can click once and have their personalized letterhead created. I have been all over the block with this issue, including creating a new macro for creating toolbar buttons. After all this, I settled on using an AutoText entry with a button on the toolbar instead. But now I've run into this other problem - I can't store both headers and the footer inside the AutoText entry. So that is the history of this particular AutoText entry. Any ideas??? Thanks, Rosemary -----Original Message----- Hi, Rosemary, Ah, unfortunately that's not possible. You can open the Header pane, select the text of the header (only), and make that into an AutoText entry. You can select the body of the document and make that into another entry. You can't put everything into one entry, though. However, I don't quite understand where you're going with this. Since you're creating a letter template, why not simply leave the letterhead as the (first-page) header, and with the "boilerplate" text already in the body? For guidance, see http://home.earthlink.net/~wordfaqs/Letterhead.htm. -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org Rosemayr wrote: Thanks, Jay. I did a CTRL + A to select the entire document, but AutoText did not include the headers and footers in the entry. How do I select an entire document, including its headers and footers, and make it into an AutoText entry? Thanks, -----Original Message----- Certainly you can! In fact, if the text that you store is formatted with the Header style or the Footer style, its name will appear in the dropdown list of the AutoText Entries button in the Header/Footer toolbar. For more on AutoText, see http://word.mvps.org/faqs/customization/AutoText.htm. -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org Rosemary wrote: Hi, Can you store headers and footers in an AutoText entry? I have a letterhead template that I want to partially fill in and store as Auto-Text. The letterhead is inside the header and footer, and I want that to be a part of the AutoText entry. Thanks, . . |
#6
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AutoText entry
You could create your template with a bookmark or DocProperty field in the
header where the attorney's name should go, then use a UserForm to collect the information to write to that bookmark or document property. Since there is a known list of attorneys, you can use a dropdown list on the UserForm to allow users to select the appropriate one. For instructions on setting up a UserForm to use a bookmark, see http://word.mvps.org/FAQs/Userforms/CreateAUserForm.htm Another possibility is an AutoTextList field; see http://word.mvps.org/FAQs/TblsFldsFms/AutoTextList.htm Or you might want to get Bill Coan's DataPrompter add-in to totally automate the production of custom UserForms. See http://www.wordsite.com/DataPrompter.html -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. wrote in message ... Hi Jay, I have in fact created a template with a macro that allows secretaries to select an attorney - that attorney's information is then placed into an empty cell designated for that purpose, and the letterhead is created. In the template, I have the first page letterhead in the header, a logo in the first page footer, and a second page header with "Page 2", etc. To access the template, secretaries have to go to File - New - Letterhead tab - Letterhead Template - then select the attorney's name and click "OK". Instead of going through all these steps, they want a button on their toolbar that they can click once and have their personalized letterhead created. I have been all over the block with this issue, including creating a new macro for creating toolbar buttons. After all this, I settled on using an AutoText entry with a button on the toolbar instead. But now I've run into this other problem - I can't store both headers and the footer inside the AutoText entry. So that is the history of this particular AutoText entry. Any ideas??? Thanks, Rosemary -----Original Message----- Hi, Rosemary, Ah, unfortunately that's not possible. You can open the Header pane, select the text of the header (only), and make that into an AutoText entry. You can select the body of the document and make that into another entry. You can't put everything into one entry, though. However, I don't quite understand where you're going with this. Since you're creating a letter template, why not simply leave the letterhead as the (first-page) header, and with the "boilerplate" text already in the body? For guidance, see http://home.earthlink.net/~wordfaqs/Letterhead.htm. -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org Rosemayr wrote: Thanks, Jay. I did a CTRL + A to select the entire document, but AutoText did not include the headers and footers in the entry. How do I select an entire document, including its headers and footers, and make it into an AutoText entry? Thanks, -----Original Message----- Certainly you can! In fact, if the text that you store is formatted with the Header style or the Footer style, its name will appear in the dropdown list of the AutoText Entries button in the Header/Footer toolbar. For more on AutoText, see http://word.mvps.org/faqs/customization/AutoText.htm. -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org Rosemary wrote: Hi, Can you store headers and footers in an AutoText entry? I have a letterhead template that I want to partially fill in and store as Auto-Text. The letterhead is inside the header and footer, and I want that to be a part of the AutoText entry. Thanks, . . |
#7
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AutoText entry
Rosemary,
Why don't you record a macro of the steps to open the desired template and then assign the macro to a toolbar icon? -----Original Message----- Hi Jay, I have in fact created a template with a macro that allows secretaries to select an attorney - that attorney's information is then placed into an empty cell designated for that purpose, and the letterhead is created. In the template, I have the first page letterhead in the header, a logo in the first page footer, and a second page header with "Page 2", etc. To access the template, secretaries have to go to File - New - Letterhead tab - Letterhead Template - then select the attorney's name and click "OK". Instead of going through all these steps, they want a button on their toolbar that they can click once and have their personalized letterhead created. I have been all over the block with this issue, including creating a new macro for creating toolbar buttons. After all this, I settled on using an AutoText entry with a button on the toolbar instead. But now I've run into this other problem - I can't store both headers and the footer inside the AutoText entry. So that is the history of this particular AutoText entry. Any ideas??? Thanks, Rosemary -----Original Message----- Hi, Rosemary, Ah, unfortunately that's not possible. You can open the Header pane, select the text of the header (only), and make that into an AutoText entry. You can select the body of the document and make that into another entry. You can't put everything into one entry, though. However, I don't quite understand where you're going with this. Since you're creating a letter template, why not simply leave the letterhead as the (first-page) header, and with the "boilerplate" text already in the body? For guidance, see http://home.earthlink.net/~wordfaqs/Letterhead.htm. -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org Rosemayr wrote: Thanks, Jay. I did a CTRL + A to select the entire document, but AutoText did not include the headers and footers in the entry. How do I select an entire document, including its headers and footers, and make it into an AutoText entry? Thanks, -----Original Message----- Certainly you can! In fact, if the text that you store is formatted with the Header style or the Footer style, its name will appear in the dropdown list of the AutoText Entries button in the Header/Footer toolbar. For more on AutoText, see http://word.mvps.org/faqs/customization/AutoText.htm. -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org Rosemary wrote: Hi, Can you store headers and footers in an AutoText entry? I have a letterhead template that I want to partially fill in and store as Auto-Text. The letterhead is inside the header and footer, and I want that to be a part of the AutoText entry. Thanks, . . . |
#9
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AutoText entry
I suspect you are better off with customized templates than with macros.
Those templates can call in or incorporate aspects of a base template as they are used to create new documents. This can be done using macros or AutoText (or both). By properly using styles and styleref fields in your headers you can also make the continuation pages headers much more specific to your letters. Take a look at: Letterhead Tips and Instructions http://home.zebra.net/~sbarnhill/Letterhead.htm Letterhead Textboxes and Styles tutorial http://addbalance.com/word/download/...StylesTutorial Template Basics http://www.addbalance.com/usersguide/templates.htm How to Create a Template - Part 2 - essential reading http://www.mvps.org/word/FAQs/Custom...platePart2.htm Word "Forms" http://www.addbalance.com/word/wordw...rces.htm#Forms and Word for Word Perfect Users http://www.addbalance.com/word/wordperfect.htm if you are coming from a WP environment (or even if you are not). -- Charles Kenyon Word New User FAQ & Web Directory: http://addbalance.com/word Intermediate User's Guide to Microsoft Word (supplemented version of Microsoft's Legal Users' Guide) http://addbalance.com/usersguide See also the MVP FAQ: http://www.mvps.org/word which is awesome! --------- --------- --------- --------- --------- --------- This message is posted to a newsgroup. Please post replies and questions to the newsgroup so that others can learn from my ignorance and your wisdom. wrote in message ... Hi Jay, I have in fact created a template with a macro that allows secretaries to select an attorney - that attorney's information is then placed into an empty cell designated for that purpose, and the letterhead is created. In the template, I have the first page letterhead in the header, a logo in the first page footer, and a second page header with "Page 2", etc. To access the template, secretaries have to go to File - New - Letterhead tab - Letterhead Template - then select the attorney's name and click "OK". Instead of going through all these steps, they want a button on their toolbar that they can click once and have their personalized letterhead created. I have been all over the block with this issue, including creating a new macro for creating toolbar buttons. After all this, I settled on using an AutoText entry with a button on the toolbar instead. But now I've run into this other problem - I can't store both headers and the footer inside the AutoText entry. So that is the history of this particular AutoText entry. Any ideas??? Thanks, Rosemary -----Original Message----- Hi, Rosemary, Ah, unfortunately that's not possible. You can open the Header pane, select the text of the header (only), and make that into an AutoText entry. You can select the body of the document and make that into another entry. You can't put everything into one entry, though. However, I don't quite understand where you're going with this. Since you're creating a letter template, why not simply leave the letterhead as the (first-page) header, and with the "boilerplate" text already in the body? For guidance, see http://home.earthlink.net/~wordfaqs/Letterhead.htm. -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org Rosemayr wrote: Thanks, Jay. I did a CTRL + A to select the entire document, but AutoText did not include the headers and footers in the entry. How do I select an entire document, including its headers and footers, and make it into an AutoText entry? Thanks, -----Original Message----- Certainly you can! In fact, if the text that you store is formatted with the Header style or the Footer style, its name will appear in the dropdown list of the AutoText Entries button in the Header/Footer toolbar. For more on AutoText, see http://word.mvps.org/faqs/customization/AutoText.htm. -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org Rosemary wrote: Hi, Can you store headers and footers in an AutoText entry? I have a letterhead template that I want to partially fill in and store as Auto-Text. The letterhead is inside the header and footer, and I want that to be a part of the AutoText entry. Thanks, . . |
#10
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AutoText entry
Hi Greg,
I did try to record the steps in a macro to open the template. Problem is, I can't get the recorded macro to record the selection I make from the user interface and then place the info in the designated cell. The recorded macro will only record as far as calling up the template and it goes no farther. Thanks, -----Original Message----- Rosemary, Why don't you record a macro of the steps to open the desired template and then assign the macro to a toolbar icon? -----Original Message----- Hi Jay, I have in fact created a template with a macro that allows secretaries to select an attorney - that attorney's information is then placed into an empty cell designated for that purpose, and the letterhead is created. In the template, I have the first page letterhead in the header, a logo in the first page footer, and a second page header with "Page 2", etc. To access the template, secretaries have to go to File - New - Letterhead tab - Letterhead Template - then select the attorney's name and click "OK". Instead of going through all these steps, they want a button on their toolbar that they can click once and have their personalized letterhead created. I have been all over the block with this issue, including creating a new macro for creating toolbar buttons. After all this, I settled on using an AutoText entry with a button on the toolbar instead. But now I've run into this other problem - I can't store both headers and the footer inside the AutoText entry. So that is the history of this particular AutoText entry. Any ideas??? Thanks, Rosemary -----Original Message----- Hi, Rosemary, Ah, unfortunately that's not possible. You can open the Header pane, select the text of the header (only), and make that into an AutoText entry. You can select the body of the document and make that into another entry. You can't put everything into one entry, though. However, I don't quite understand where you're going with this. Since you're creating a letter template, why not simply leave the letterhead as the (first-page) header, and with the "boilerplate" text already in the body? For guidance, see http://home.earthlink.net/~wordfaqs/Letterhead.htm. -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org Rosemayr wrote: Thanks, Jay. I did a CTRL + A to select the entire document, but AutoText did not include the headers and footers in the entry. How do I select an entire document, including its headers and footers, and make it into an AutoText entry? Thanks, -----Original Message----- Certainly you can! In fact, if the text that you store is formatted with the Header style or the Footer style, its name will appear in the dropdown list of the AutoText Entries button in the Header/Footer toolbar. For more on AutoText, see http://word.mvps.org/faqs/customization/AutoText.htm. -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org Rosemary wrote: Hi, Can you store headers and footers in an AutoText entry? I have a letterhead template that I want to partially fill in and store as Auto-Text. The letterhead is inside the header and footer, and I want that to be a part of the AutoText entry. Thanks, . . . . |
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