Two autonumber fields in one table possible?

I am designing a database to capture information that will be classified into
two separate categories. I would like to autonumber each record by category.
Is that possible? For example, I will likely have 2000 total records with
200 of those records in Category A and 1800 of the records in Category B.
The information will come to the data entry group in a random format. I
would like to prevent separating the information into the two categories
manually or need to enter them in two separate forms dependent on the
category.


Can I have MS Access autonumber them like this?:

A001 to A200 (for Category A) and then B001 to B1800 (for Category B) on the
same data entry form?

If so, how would I go about doing that? Any assistance will certainly be
appreciated!!

Sharon

"Sharon_wv" wrote in message
...
I am designing a database to capture information that will be classified
into
two separate categories. I would like to autonumber each record by
category.
Is that possible?

No. Only one autonumber field per table, although, you can create your owb
autoincrement field.

Also, have a look at:

http://www.datastrat.com/Download/AlphaNumeric2K.zip

for some ideas.
--
Arvin Meyer, MCP, MVP
http://www.datastrat.com
http://www.accessmvp.com
http://www.mvps.org/access
Co-author: "Access 2010 Solutions", published by Wiley


For example, I will likely have 2000 total records with
200 of those records in Category A and 1800 of the records in Category B.
The information will come to the data entry group in a random format. I
would like to prevent separating the information into the two categories
manually or need to enter them in two separate forms dependent on the
category.


Can I have MS Access autonumber them like this?:

A001 to A200 (for Category A) and then B001 to B1800 (for Category B) on
the
same data entry form?

If so, how would I go about doing that? Any assistance will certainly be
appreciated!!

Sharon

As Arvin points out, the Access Autonumber is not what you're looking for.
Based on your description, you have two fields, not one.

One field is the "category" (A or B). The other field is a sequence number
(1-1800). Don't store those two "facts" in a single field -- instead, use a
query to concantenate them as needed.

Regards

Jeff Boyce
Microsoft Access MVP

--
Disclaimer: This author may have received products and services mentioned
in this post. Mention and/or description of a product or service herein
does not constitute endorsement thereof.

Any code or pseudocode included in this post is offered "as is", with no
guarantee as to suitability.

You can thank the FTC of the USA for making this disclaimer
possible/necessary.

"Sharon_wv" wrote in message
...
I am designing a database to capture information that will be classified
into
two separate categories. I would like to autonumber each record by
category.
Is that possible? For example, I will likely have 2000 total records with
200 of those records in Category A and 1800 of the records in Category B.
The information will come to the data entry group in a random format. I
would like to prevent separating the information into the two categories
manually or need to enter them in two separate forms dependent on the
category.


Can I have MS Access autonumber them like this?:

A001 to A200 (for Category A) and then B001 to B1800 (for Category B) on
the
same data entry form?

If so, how would I go about doing that? Any assistance will certainly be
appreciated!!

Sharon

Thank you both for your quick responses. My new hurdle, based on your
responses, has to do with the relationships I've set up with other tables.
I've used the ID field as my field to relate the tables through. But that
will not work based now, will it? Both categories A & B (in the main table)
will have the same one-to-many relationship with the other tables and the ID
field was the unique field I used to relate them. Any suggestions of what I
can use instead? Can I still have the auto-number for that purpose (Unique
Identifier) & then do the sequencing in other fields maybe in the main table?
I am very rusty since I haven't played with Access in a couple years. Plus
I now have 2007 so I'm getting used to the difference in looks...

Thanks again for your quick responses. I truly appreciate the help!

"Jeff Boyce" wrote:

As Arvin points out, the Access Autonumber is not what you're looking for.
Based on your description, you have two fields, not one.

One field is the "category" (A or B). The other field is a sequence number
(1-1800). Don't store those two "facts" in a single field -- instead, use a
query to concantenate them as needed.

Regards

Jeff Boyce
Microsoft Access MVP

--
Disclaimer: This author may have received products and services mentioned
in this post. Mention and/or description of a product or service herein
does not constitute endorsement thereof.

Any code or pseudocode included in this post is offered "as is", with no
guarantee as to suitability.

You can thank the FTC of the USA for making this disclaimer
possible/necessary.

"Sharon_wv" wrote in message
...
I am designing a database to capture information that will be classified
into
two separate categories. I would like to autonumber each record by
category.
Is that possible? For example, I will likely have 2000 total records with
200 of those records in Category A and 1800 of the records in Category B.
The information will come to the data entry group in a random format. I
would like to prevent separating the information into the two categories
manually or need to enter them in two separate forms dependent on the
category.


Can I have MS Access autonumber them like this?:

A001 to A200 (for Category A) and then B001 to B1800 (for Category B) on
the
same data entry form?

If so, how would I go about doing that? Any assistance will certainly be
appreciated!!

Sharon


.

Sharon

In your original post, it seemed like you were saying that sequence numbers
1-200 all belonged in category A. Then all the remaining sequence numbers
(201-1800) belonged in category B.

If that's true, the sequence numbers would be unique ... and that's what you
need for relating to other tables!

What am I missing?

Regards

Jeff Boyce
Microsoft Access MVP

--
Disclaimer: This author may have received products and services mentioned
in this post. Mention and/or description of a product or service herein
does not constitute endorsement thereof.

Any code or pseudocode included in this post is offered "as is", with no
guarantee as to suitability.

You can thank the FTC of the USA for making this disclaimer
possible/necessary.

"Sharon_wv" wrote in message
...
Thank you both for your quick responses. My new hurdle, based on your
responses, has to do with the relationships I've set up with other tables.
I've used the ID field as my field to relate the tables through. But that
will not work based now, will it? Both categories A & B (in the main
table)
will have the same one-to-many relationship with the other tables and the
ID
field was the unique field I used to relate them. Any suggestions of what
I
can use instead? Can I still have the auto-number for that purpose
(Unique
Identifier) & then do the sequencing in other fields maybe in the main
table?
I am very rusty since I haven't played with Access in a couple years.
Plus
I now have 2007 so I'm getting used to the difference in looks...

Thanks again for your quick responses. I truly appreciate the help!

"Jeff Boyce" wrote:

As Arvin points out, the Access Autonumber is not what you're looking
for.
Based on your description, you have two fields, not one.

One field is the "category" (A or B). The other field is a sequence
number
(1-1800). Don't store those two "facts" in a single field -- instead,
use a
query to concantenate them as needed.

Regards

Jeff Boyce
Microsoft Access MVP

--
Disclaimer: This author may have received products and services mentioned
in this post. Mention and/or description of a product or service herein
does not constitute endorsement thereof.

Any code or pseudocode included in this post is offered "as is", with no
guarantee as to suitability.

You can thank the FTC of the USA for making this disclaimer
possible/necessary.

"Sharon_wv" wrote in message
...
I am designing a database to capture information that will be classified
into
two separate categories. I would like to autonumber each record by
category.
Is that possible? For example, I will likely have 2000 total records
with
200 of those records in Category A and 1800 of the records in Category
B.
The information will come to the data entry group in a random format.
I
would like to prevent separating the information into the two
categories
manually or need to enter them in two separate forms dependent on the
category.


Can I have MS Access autonumber them like this?:

A001 to A200 (for Category A) and then B001 to B1800 (for Category B)
on
the
same data entry form?

If so, how would I go about doing that? Any assistance will certainly
be
appreciated!!

Sharon


.

Jeff -

I'm sorry I wasn't clear. The records to be entered would come to the group
in a random order and fall into either Category A or Category B. I am
trying to prevent us having to receive all records adn then have to manually
separate the records by Category prior to beginning the data entry process
into Access. I would like to have the ability to enter the records as they
are received regardless of what category they fall into.

Thanks again for the help. I am truly appreciative of your assistance!

Sharon


"Jeff Boyce" wrote:

Sharon

In your original post, it seemed like you were saying that sequence numbers
1-200 all belonged in category A. Then all the remaining sequence numbers
(201-1800) belonged in category B.

If that's true, the sequence numbers would be unique ... and that's what you
need for relating to other tables!

What am I missing?

Regards

Jeff Boyce
Microsoft Access MVP

--
Disclaimer: This author may have received products and services mentioned
in this post. Mention and/or description of a product or service herein
does not constitute endorsement thereof.

Any code or pseudocode included in this post is offered "as is", with no
guarantee as to suitability.

You can thank the FTC of the USA for making this disclaimer
possible/necessary.

"Sharon_wv" wrote in message
...
Thank you both for your quick responses. My new hurdle, based on your
responses, has to do with the relationships I've set up with other tables.
I've used the ID field as my field to relate the tables through. But that
will not work based now, will it? Both categories A & B (in the main
table)
will have the same one-to-many relationship with the other tables and the
ID
field was the unique field I used to relate them. Any suggestions of what
I
can use instead? Can I still have the auto-number for that purpose
(Unique
Identifier) & then do the sequencing in other fields maybe in the main
table?
I am very rusty since I haven't played with Access in a couple years.
Plus
I now have 2007 so I'm getting used to the difference in looks...

Thanks again for your quick responses. I truly appreciate the help!

"Jeff Boyce" wrote:

As Arvin points out, the Access Autonumber is not what you're looking
for.
Based on your description, you have two fields, not one.

One field is the "category" (A or B). The other field is a sequence
number
(1-1800). Don't store those two "facts" in a single field -- instead,
use a
query to concantenate them as needed.

Regards

Jeff Boyce
Microsoft Access MVP

--
Disclaimer: This author may have received products and services mentioned
in this post. Mention and/or description of a product or service herein
does not constitute endorsement thereof.

Any code or pseudocode included in this post is offered "as is", with no
guarantee as to suitability.

You can thank the FTC of the USA for making this disclaimer
possible/necessary.

"Sharon_wv" wrote in message
...
I am designing a database to capture information that will be classified
into
two separate categories. I would like to autonumber each record by
category.
Is that possible? For example, I will likely have 2000 total records
with
200 of those records in Category A and 1800 of the records in Category
B.
The information will come to the data entry group in a random format.
I
would like to prevent separating the information into the two
categories
manually or need to enter them in two separate forms dependent on the
category.


Can I have MS Access autonumber them like this?:

A001 to A200 (for Category A) and then B001 to B1800 (for Category B)
on
the
same data entry form?

If so, how would I go about doing that? Any assistance will certainly
be
appreciated!!

Sharon


.



.

Sharon

If you or your data entry person(s) have to enter data and categorize it,
you probably need a field in which to put the category.

First add the field to the table. Then add the field to the form.

Regards

Jeff Boyce
Microsoft Access MVP

--
Disclaimer: This author may have received products and services mentioned
in this post. Mention and/or description of a product or service herein
does not constitute endorsement thereof.

Any code or pseudocode included in this post is offered "as is", with no
guarantee as to suitability.

You can thank the FTC of the USA for making this disclaimer
possible/necessary.

"Sharon_wv" wrote in message
...
Jeff -

I'm sorry I wasn't clear. The records to be entered would come to the
group
in a random order and fall into either Category A or Category B. I am
trying to prevent us having to receive all records adn then have to
manually
separate the records by Category prior to beginning the data entry process
into Access. I would like to have the ability to enter the records as
they
are received regardless of what category they fall into.

Thanks again for the help. I am truly appreciative of your assistance!

Sharon


"Jeff Boyce" wrote:

Sharon

In your original post, it seemed like you were saying that sequence
numbers
1-200 all belonged in category A. Then all the remaining sequence
numbers
(201-1800) belonged in category B.

If that's true, the sequence numbers would be unique ... and that's what
you
need for relating to other tables!

What am I missing?

Regards

Jeff Boyce
Microsoft Access MVP

--
Disclaimer: This author may have received products and services mentioned
in this post. Mention and/or description of a product or service herein
does not constitute endorsement thereof.

Any code or pseudocode included in this post is offered "as is", with no
guarantee as to suitability.

You can thank the FTC of the USA for making this disclaimer
possible/necessary.

"Sharon_wv" wrote in message
...
Thank you both for your quick responses. My new hurdle, based on your
responses, has to do with the relationships I've set up with other
tables.
I've used the ID field as my field to relate the tables through. But
that
will not work based now, will it? Both categories A & B (in the main
table)
will have the same one-to-many relationship with the other tables and
the
ID
field was the unique field I used to relate them. Any suggestions of
what
I
can use instead? Can I still have the auto-number for that purpose
(Unique
Identifier) & then do the sequencing in other fields maybe in the main
table?
I am very rusty since I haven't played with Access in a couple years.
Plus
I now have 2007 so I'm getting used to the difference in looks...

Thanks again for your quick responses. I truly appreciate the help!

"Jeff Boyce" wrote:

As Arvin points out, the Access Autonumber is not what you're looking
for.
Based on your description, you have two fields, not one.

One field is the "category" (A or B). The other field is a sequence
number
(1-1800). Don't store those two "facts" in a single field -- instead,
use a
query to concantenate them as needed.

Regards

Jeff Boyce
Microsoft Access MVP

--
Disclaimer: This author may have received products and services
mentioned
in this post. Mention and/or description of a product or service
herein
does not constitute endorsement thereof.

Any code or pseudocode included in this post is offered "as is", with
no
guarantee as to suitability.

You can thank the FTC of the USA for making this disclaimer
possible/necessary.

"Sharon_wv" wrote in message
...
I am designing a database to capture information that will be
classified
into
two separate categories. I would like to autonumber each record by
category.
Is that possible? For example, I will likely have 2000 total
records
with
200 of those records in Category A and 1800 of the records in
Category
B.
The information will come to the data entry group in a random
format.
I
would like to prevent separating the information into the two
categories
manually or need to enter them in two separate forms dependent on
the
category.


Can I have MS Access autonumber them like this?:

A001 to A200 (for Category A) and then B001 to B1800 (for Category
B)
on
the
same data entry form?

If so, how would I go about doing that? Any assistance will
certainly
be
appreciated!!

Sharon


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