Customizing Table of Contents

Hi, I'm wondering how I can customize the Table of Contents in Word 2003?
I know that TOC are based on Heading 1-9 and the style of the contents
itself is based on the TOC styles.

However, I want a special numbering format to the Table of Contents that
looks like this:

1. Introduction
2. Purpose
3. Research
3.1. Location
3.2. Work receipts
3.4. Trafic
4. Temperature
4.1. Measurements
4.2. Measuring Methods
4.2.1. Trace Measuring
4.2.2. Friction Measuring

Etc.

How would I go about doing this?

The Heading 1-9 should have it's own style and as far as I understand, the
appearance of these styles doesn't affect the appearance of the TOC styles,
am I right?

So, where do I put the numbering formatting?
Should I create a new style called "TOCNumbering" and add correct numbering
to that style and set Numbering on Heading 1-9 to use TOCNumbering as
numbering styles? How would that affect the TOC? Should the TOC-styles also
have Numbering applied?

It looks like the specific unusual thing you want is to have the
chapter numbers right-aligned?

Go into each of the ToC styles and mark the first tab stop as right-
aligned.

On Apr 27, 4:49*am, Kenny Bones
wrote:
Hi, I'm wondering how I can customize the Table of Contents in Word 2003?
I know that TOC are based on Heading 1-9 and the style of the contents
itself is based on the TOC styles.

However, I want a special numbering format to the Table of Contents that
looks like this:

* * * 1. *Introduction
* * * 2. *Purpose
* * * 3. *Research
* *3.1. *Location
* *3.2. *Work receipts
* *3.4. *Trafic
* * * 4. *Temperature
* *4.1. *Measurements
* *4.2. *Measuring Methods
4.2.1. *Trace Measuring
4.2.2. *Friction Measuring

Etc.

How would I go about doing this?

The Heading 1-9 should have it's own style and as far as I understand, the
appearance of these styles doesn't affect the appearance of the TOC styles,
am I right?

So, where do I put the numbering formatting?
Should I create a new style called "TOCNumbering" and add correct numbering
to that style and set Numbering on Heading 1-9 to use TOCNumbering as
numbering styles? How would that affect the TOC? Should the TOC-styles also
have Numbering applied?

"grammatim" wrote:

It looks like the specific unusual thing you want is to have the
chapter numbers right-aligned?

Go into each of the ToC styles and mark the first tab stop as right-
aligned.

First tab stop? Where can I find that? Is it the same as "tabs" that I can
find when modifyen the TOC styles? I've been playing around with that, but I
can't really find what it's good for. I thought I had to tweak the
Indentation of each step? I managed to do just that by reversing the
indentation so the normal layout is "mirrored" so to say. This seems to work
though.
Are you saying that there's an easier way to do this?



And another thing, I want a border around each chapter in the Table of
contents.
Like this:
-----------------------------------------------------
1. Introduction
-----------------------------------------------------
2. Purpose
-----------------------------------------------------
3. Research
-----------------------------------------------------
3.1. Location
-----------------------------------------------------
3.2. Work receipts
-----------------------------------------------------
3.4. Trafic
-----------------------------------------------------
4. Temperature
-----------------------------------------------------
4.1. Measurements
-----------------------------------------------------
4.2. Measuring Methods
-----------------------------------------------------
4.2.1. Trace Measuring
-----------------------------------------------------
4.2.2. Friction Measuring
-----------------------------------------------------

But I'm having a hard time trying to get this to work.
For example, the first TOC style, if I set a border at the top only, I only
get it round the first entry of the style. If you take a look at the Table of
contents I wrote above, you can see that the two first entries of the TOC are
on the same level. And for some reason, these two are "grouped" together, so
I only get a border around the first one of them. If I set the TOC1 style to
use a full border, I get a border around both of them, like they're grouped
together.

Any light on this?

You need a Horizontal Inside Border as well as a Top Border.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
http://word.mvps.org

"Kenny Bones" wrote in message
...
"grammatim" wrote:

It looks like the specific unusual thing you want is to have the
chapter numbers right-aligned?

Go into each of the ToC styles and mark the first tab stop as right-
aligned.

First tab stop? Where can I find that? Is it the same as "tabs" that I can
find when modifyen the TOC styles? I've been playing around with that, but
I
can't really find what it's good for. I thought I had to tweak the
Indentation of each step? I managed to do just that by reversing the
indentation so the normal layout is "mirrored" so to say. This seems to
work
though.
Are you saying that there's an easier way to do this?



And another thing, I want a border around each chapter in the Table of
contents.
Like this:
-----------------------------------------------------
1. Introduction
-----------------------------------------------------
2. Purpose
-----------------------------------------------------
3. Research
-----------------------------------------------------
3.1. Location
-----------------------------------------------------
3.2. Work receipts
-----------------------------------------------------
3.4. Trafic
-----------------------------------------------------
4. Temperature
-----------------------------------------------------
4.1. Measurements
-----------------------------------------------------
4.2. Measuring Methods
-----------------------------------------------------
4.2.1. Trace Measuring
-----------------------------------------------------
4.2.2. Friction Measuring
-----------------------------------------------------

But I'm having a hard time trying to get this to work.
For example, the first TOC style, if I set a border at the top only, I
only
get it round the first entry of the style. If you take a look at the Table
of
contents I wrote above, you can see that the two first entries of the TOC
are
on the same level. And for some reason, these two are "grouped" together,
so
I only get a border around the first one of them. If I set the TOC1 style
to
use a full border, I get a border around both of them, like they're
grouped
together.

Any light on this?

Update on that, the first THREE entries are on the same TOC level.
And all of these get grouped together, like this:

-----------------------------------------------------
1. Introduction

2. Purpose

3. Research
-----------------------------------------------------
3.1. Location
-----------------------------------------------------
3.2. Work receipts
-----------------------------------------------------
3.4. Trafic
-----------------------------------------------------
4. Temperature
-----------------------------------------------------
4.1. Measurements
-----------------------------------------------------
4.2. Measuring Methods
-----------------------------------------------------
4.2.1. Trace Measuring
-----------------------------------------------------
4.2.2. Friction Measuring
-----------------------------------------------------

I want each one of these to have a border at the top and not have them
grouped together like this.

"Kenny Bones" wrote:

"grammatim" wrote:

It looks like the specific unusual thing you want is to have the
chapter numbers right-aligned?

Go into each of the ToC styles and mark the first tab stop as right-
aligned.

First tab stop? Where can I find that? Is it the same as "tabs" that I can
find when modifyen the TOC styles? I've been playing around with that, but I
can't really find what it's good for. I thought I had to tweak the
Indentation of each step? I managed to do just that by reversing the
indentation so the normal layout is "mirrored" so to say. This seems to work
though.
Are you saying that there's an easier way to do this?



And another thing, I want a border around each chapter in the Table of
contents.
Like this:
-----------------------------------------------------
1. Introduction
-----------------------------------------------------
2. Purpose
-----------------------------------------------------
3. Research
-----------------------------------------------------
3.1. Location
-----------------------------------------------------
3.2. Work receipts
-----------------------------------------------------
3.4. Trafic
-----------------------------------------------------
4. Temperature
-----------------------------------------------------
4.1. Measurements
-----------------------------------------------------
4.2. Measuring Methods
-----------------------------------------------------
4.2.1. Trace Measuring
-----------------------------------------------------
4.2.2. Friction Measuring
-----------------------------------------------------

But I'm having a hard time trying to get this to work.
For example, the first TOC style, if I set a border at the top only, I only
get it round the first entry of the style. If you take a look at the Table of
contents I wrote above, you can see that the two first entries of the TOC are
on the same level. And for some reason, these two are "grouped" together, so
I only get a border around the first one of them. If I set the TOC1 style to
use a full border, I get a border around both of them, like they're grouped
together.

Any light on this?

As for any style, the details of the tab settings are found in Modify
Format Tabs. Each tab on the ruler has its own line on that panel;
select the line for the first tab stop (maybe it has a position of
0.5") and select Right instead of Left.

Suzanne gave you info on adding the border lines.

On Apr 27, 8:52*am, Kenny Bones
wrote:
"grammatim" wrote:
It looks like the specific unusual thing you want is to have the
chapter numbers right-aligned?

Go into each of the ToC styles and mark the first tab stop as right-
aligned.

First tab stop? Where can I find that? Is it the same as "tabs" that I can
find when modifyen the TOC styles? I've been playing around with that, but I
can't really find what it's good for. I thought I had to tweak the
Indentation of each step? I managed to do just that by reversing the
indentation so the normal layout is "mirrored" so to say. This seems to work
though.
Are you saying that there's an easier way to do this?

And another thing, I want a border around each chapter in the Table of
contents.
Like this:
-----------------------------------------------------
* * * *1. *Introduction
-----------------------------------------------------
* * * *2. *Purpose
-----------------------------------------------------
* * * *3. *Research
-----------------------------------------------------
* * 3.1. *Location
-----------------------------------------------------
* * 3.2. *Work receipts
-----------------------------------------------------
* * 3.4. *Trafic
-----------------------------------------------------
* * * *4. *Temperature
-----------------------------------------------------
* * 4.1. *Measurements
-----------------------------------------------------
* * 4.2. *Measuring Methods
-----------------------------------------------------
*4.2.1. *Trace Measuring
-----------------------------------------------------
*4.2.2. *Friction Measuring
-----------------------------------------------------

But I'm having a hard time trying to get this to work.
For example, the first TOC style, if I set a border at the top only, I only
get it round the first entry of the style. If you take a look at the Table of
contents I wrote above, you can see that the two first entries of the TOC are
on the same level. And for some reason, these two are "grouped" together, so
I only get a border around the first one of them. If I set the TOC1 style to
use a full border, I get a border around both of them, like they're grouped
together.

Any light on this?

"Suzanne S. Barnhill" wrote:

You need a Horizontal Inside Border as well as a Top Border.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
http://word.mvps.org

Yes, that makes sense. But the thing is, it doesn't seem like I'm able to
add an inline horizontal border to the TOC style. I mean, I add it through
formatting, but once I update the Table of contents, the border is removed.
What I need is to be able to add an inline horizontal border to each TOC
styles. And there is no button for inline horizontal border when I go and
edit the TOC styles, only top and bottom borders.. This needs to be dynamic
or I can't use borders at all.

I don't understand, there must be something wrong here, or bugs or something.
Or you don't understand my problem issue.
The tab stops doesn't seem to do anything to the chapter numbers, only to
the page numbers. Perhaps it's got something to do with the fact that I've
set the Heading styles to use Spaces after the chapter number instead of the
default Tab button? The reason I did this is because there seemed to be a bug
when using the Tab button, since I had the exact same settings for each
Heading style, but still the space between the chapter number and the Heading
itself seemed to vary. When using spaces instead, everything worked out fine.

So by default, if I want the chapter numbers of the Table of Contents to be
aligned mirrored, I have to use Tab Stops? In that case, what does the
indentation do?

"grammatim" wrote:

As for any style, the details of the tab settings are found in Modify
Format Tabs. Each tab on the ruler has its own line on that panel;
select the line for the first tab stop (maybe it has a position of
0.5") and select Right instead of Left.

Suzanne gave you info on adding the border lines.

On Apr 27, 8:52 am, Kenny Bones
wrote:
"grammatim" wrote:
It looks like the specific unusual thing you want is to have the
chapter numbers right-aligned?

Go into each of the ToC styles and mark the first tab stop as right-
aligned.

First tab stop? Where can I find that? Is it the same as "tabs" that I can
find when modifyen the TOC styles? I've been playing around with that, but I
can't really find what it's good for. I thought I had to tweak the
Indentation of each step? I managed to do just that by reversing the
indentation so the normal layout is "mirrored" so to say. This seems to work
though.
Are you saying that there's an easier way to do this?

And another thing, I want a border around each chapter in the Table of
contents.
Like this:
-----------------------------------------------------
1. Introduction
-----------------------------------------------------
2. Purpose
-----------------------------------------------------
3. Research
-----------------------------------------------------
3.1. Location
-----------------------------------------------------
3.2. Work receipts
-----------------------------------------------------
3.4. Trafic
-----------------------------------------------------
4. Temperature
-----------------------------------------------------
4.1. Measurements
-----------------------------------------------------
4.2. Measuring Methods
-----------------------------------------------------
4.2.1. Trace Measuring
-----------------------------------------------------
4.2.2. Friction Measuring
-----------------------------------------------------

But I'm having a hard time trying to get this to work.
For example, the first TOC style, if I set a border at the top only, I only
get it round the first entry of the style. If you take a look at the Table of
contents I wrote above, you can see that the two first entries of the TOC are
on the same level. And for some reason, these two are "grouped" together, so
I only get a border around the first one of them. If I set the TOC1 style to
use a full border, I get a border around both of them, like they're grouped
together.

Any light on this?

Yes, you should never try to use spaces to align items vertically,
because (unless you're using a mono spaced font like Courier)
characters have different widths. So you need to insert a tab to mark
where you want your headings to start in the ToC, but you _also_ need
to insert a tab a little to the left of that one (marked Right) for
the heading numbers to align with. Each ToC entry then needs to start
with a tab character in order to have the numbers meet that one. And
there needs to be a tab after the heading number to get the titles to
line up, and finally a tab after the title to get the page number to
line up.

(I'm not a regular user of outline numbering, but I believe you can
put a "prefix" on a paragraph number in its style, and that's where
your tab character would go; and also as a "suffix.")

Indentation wouldn't be involved here (unless you have long headings
that might break onto a second line, and that would be handled with a
Hanging Indent).

Your internal horizontal border should be available in the same panel
as your top and bottom borders.

On Apr 28, 3:41*am, Kenny Bones
wrote:
I don't understand, there must be something wrong here, or bugs or something.
Or you don't understand my problem issue.
The tab stops doesn't seem to do anything to the chapter numbers, only to
the page numbers. Perhaps it's got something to do with the fact that I've
set the Heading styles to use Spaces after the chapter number instead of the
default Tab button? The reason I did this is because there seemed to be a bug
when using the Tab button, since I had the exact same settings for each
Heading style, but still the space between the chapter number and the Heading
itself seemed to vary. When using spaces instead, everything worked out fine.

So by default, if I want the chapter numbers of the Table of Contents to be
aligned mirrored, I have to use Tab Stops? In that case, what does the
indentation do?



"grammatim" wrote:
As for any style, the details of the tab settings are found in Modify
Format Tabs. Each tab on the ruler has its own line on that panel;
select the line for the first tab stop (maybe it has a position of
0.5") and select Right instead of Left.

Suzanne gave you info on adding the border lines.

On Apr 27, 8:52 am, Kenny Bones
wrote:
"grammatim" wrote:
It looks like the specific unusual thing you want is to have the
chapter numbers right-aligned?

Go into each of the ToC styles and mark the first tab stop as right-
aligned.

First tab stop? Where can I find that? Is it the same as "tabs" that I can
find when modifyen the TOC styles? I've been playing around with that, but I
can't really find what it's good for. I thought I had to tweak the
Indentation of each step? I managed to do just that by reversing the
indentation so the normal layout is "mirrored" so to say. This seems to work
though.
Are you saying that there's an easier way to do this?

And another thing, I want a border around each chapter in the Table of
contents.
Like this:
-----------------------------------------------------
* * * *1. *Introduction
-----------------------------------------------------
* * * *2. *Purpose
-----------------------------------------------------
* * * *3. *Research
-----------------------------------------------------
* * 3.1. *Location
-----------------------------------------------------
* * 3.2. *Work receipts
-----------------------------------------------------
* * 3.4. *Trafic
-----------------------------------------------------
* * * *4. *Temperature
-----------------------------------------------------
* * 4.1. *Measurements
-----------------------------------------------------
* * 4.2. *Measuring Methods
-----------------------------------------------------
*4.2.1. *Trace Measuring
-----------------------------------------------------
*4.2.2. *Friction Measuring
-----------------------------------------------------

But I'm having a hard time trying to get this to work.
For example, the first TOC style, if I set a border at the top only, I only
get it round the first entry of the style. If you take a look at the Table of
contents I wrote above, you can see that the two first entries of the TOC are
on the same level. And for some reason, these two are "grouped" together, so
I only get a border around the first one of them. If I set the TOC1 style to
use a full border, I get a border around both of them, like they're grouped
together.

Any light on this?-

The Horizontal Inside Border will be available in Format | Borders and
Shading if you select two or more TOC entries. Or you can use the Horizontal
Inside Border from the Borders palette (button on the Formatting toolbar).
Because TOC styles are set to update automatically, making this change to
one or more entries will update the style. You'll also need to apply a
Bottom border to the style in order to get the bottom border on the last
Heading 1.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
http://word.mvps.org

"Kenny Bones" wrote in message
...
"Suzanne S. Barnhill" wrote:

You need a Horizontal Inside Border as well as a Top Border.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
http://word.mvps.org

Yes, that makes sense. But the thing is, it doesn't seem like I'm able to
add an inline horizontal border to the TOC style. I mean, I add it through
formatting, but once I update the Table of contents, the border is
removed.
What I need is to be able to add an inline horizontal border to each TOC
styles. And there is no button for inline horizontal border when I go and
edit the TOC styles, only top and bottom borders.. This needs to be
dynamic
or I can't use borders at all.