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#1
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"File as" function for contact names in MS Outlook
How are contact names ("John Smith") set up to be filed as "Smith, John"?
If I enter new name "Mr. & Mrs. John Smith", Outlook takes the input and offers in the "File as:" box "John, Smith". Naturally, I want "Smith, John". There is a down arrow tab that permits me to select "Smith John", but that is unacceptable because it requires two additional steps - selecting this new option and then adding a comma after Smith. How can I adjust Outlook to properly list lastname, firstname? |
#2
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That would depend, of course, on your version which you did not specify.
Look in Tools Options on either the General Tab or Preferences Tab for "Contact Options..." That's where you specify the format for your File As... field. ------ Russ Valentine [MVP-Outlook] John wrote: How are contact names ("John Smith") set up to be filed as "Smith, John"? If I enter new name "Mr. & Mrs. John Smith", Outlook takes the input and offers in the "File as:" box "John, Smith". Naturally, I want "Smith, John". There is a down arrow tab that permits me to select "Smith John", but that is unacceptable because it requires two additional steps - selecting this new option and then adding a comma after Smith. How can I adjust Outlook to properly list lastname, firstname? |
#3
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Do what Russ says (he's probably told about a million people before you),
then close and reopen Outlook. "John" wrote: How are contact names ("John Smith") set up to be filed as "Smith, John"? If I enter new name "Mr. & Mrs. John Smith", Outlook takes the input and offers in the "File as:" box "John, Smith". Naturally, I want "Smith, John". There is a down arrow tab that permits me to select "Smith John", but that is unacceptable because it requires two additional steps - selecting this new option and then adding a comma after Smith. How can I adjust Outlook to properly list lastname, firstname? |
#4
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Outlook won't require a restart for this function. It will only apply to
new Contacts, not existing ones. Only sorting of the Outlook Address book requires a restart. ------ Russ Valentine [MVP-Outlook] Miz Jay wrote: Do what Russ says (he's probably told about a million people before you), then close and reopen Outlook. "John" wrote: How are contact names ("John Smith") set up to be filed as "Smith, John"? If I enter new name "Mr. & Mrs. John Smith", Outlook takes the input and offers in the "File as:" box "John, Smith". Naturally, I want "Smith, John". There is a down arrow tab that permits me to select "Smith John", but that is unacceptable because it requires two additional steps - selecting this new option and then adding a comma after Smith. How can I adjust Outlook to properly list lastname, firstname? |
#5
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Ooops, you're right....I was thinking of the problem I had with the "To:"
button and getting the names that appear when that button is clicked on to sort in last, first order. "Miz Jay" wrote: Do what Russ says (he's probably told about a million people before you), then close and reopen Outlook. "John" wrote: How are contact names ("John Smith") set up to be filed as "Smith, John"? If I enter new name "Mr. & Mrs. John Smith", Outlook takes the input and offers in the "File as:" box "John, Smith". Naturally, I want "Smith, John". There is a down arrow tab that permits me to select "Smith John", but that is unacceptable because it requires two additional steps - selecting this new option and then adding a comma after Smith. How can I adjust Outlook to properly list lastname, firstname? |
#6
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Thanks so much! Used tools and options - fixed in jib time.
"Miz Jay" wrote: Ooops, you're right....I was thinking of the problem I had with the "To:" button and getting the names that appear when that button is clicked on to sort in last, first order. "Miz Jay" wrote: Do what Russ says (he's probably told about a million people before you), then close and reopen Outlook. "John" wrote: How are contact names ("John Smith") set up to be filed as "Smith, John"? If I enter new name "Mr. & Mrs. John Smith", Outlook takes the input and offers in the "File as:" box "John, Smith". Naturally, I want "Smith, John". There is a down arrow tab that permits me to select "Smith John", but that is unacceptable because it requires two additional steps - selecting this new option and then adding a comma after Smith. How can I adjust Outlook to properly list lastname, firstname? |
#7
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I am using Office Professional 2003. In my address book I want to file last
name first. When I put that into "file as" it continues to be filed first, then last. I tried changing the setting in my preferences but to no avail. How can I get this to work? Another question - when setting up an appointment, can I save and close with one click somehow like I could with previous versions? "Russ Valentine [MVP Outlook]" wrote: That would depend, of course, on your version which you did not specify. Look in Tools Options on either the General Tab or Preferences Tab for "Contact Options..." That's where you specify the format for your File As... field. ------ Russ Valentine [MVP-Outlook] John wrote: How are contact names ("John Smith") set up to be filed as "Smith, John"? If I enter new name "Mr. & Mrs. John Smith", Outlook takes the input and offers in the "File as:" box "John, Smith". Naturally, I want "Smith, John". There is a down arrow tab that permits me to select "Smith John", but that is unacceptable because it requires two additional steps - selecting this new option and then adding a comma after Smith. How can I adjust Outlook to properly list lastname, firstname? |
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