A Microsoft Office (Excel, Word) forum. OfficeFrustration

If this is your first visit, be sure to check out the FAQ by clicking the link above. You may have to register before you can post: click the register link above to proceed. To start viewing messages, select the forum that you want to visit from the selection below.

Go Back   Home » OfficeFrustration forum » Microsoft Word » Mailmerge
Site Map Home Register Authors List Search Today's Posts Mark Forums Read  

how do I save mail merge records



 
 
Thread Tools Display Modes
  #1  
Old August 15th, 2005, 08:25 PM
sherry
external usenet poster
 
Posts: n/a
Default how do I save mail merge records

Yes the last line on the page is a merge field. There's a blank line just
before it. I guess I'm not understanding what you are meaning by an empty
paragraph.

"Doug Robbins" wrote:

Assuming that the last line of the file comes from the data source, use
method 2

Or the following should work as long as you have an empty paragraph at the
end of the mailmerge maindocument:

Dim i As Long, Source As Document, Target As Document, Letter As Range,
fname As Range, namefile As String
Set Source = ActiveDocument
For i = 1 To Source.Sections.Count - 1
Set Letter = Source.Sections(i).Range
Letter.End = Letter.End - 1
Set fname = Letter.Duplicate
fname.Start = fname.End - 1
fname = fname.Paragraphs(1).Range
namefile = Left(fname.Text, Len(fname.Text) - 1)
Set Target = Documents.Add
Target.Range = Letter
Target.SaveAs (namefile)
Target.Close
Next i


--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP
"sherry" wrote in message
...
I used the splitter macro and it worked great but it saves each record as
letter 1, letter 2 etc. I need to save each record as the very last line
on
the page. How do I tell the macro to do this?

"Doug Robbins" wrote:

For saving individual mergedocuments, you can use either of the
following:

Sub splitter()

' splitter Macro

' Macro created by Doug Robbins to save each letter created by a
mailmerge
as a separate file.

Dim i As Long, Source as Document, Target as Document, Letter as Range
Set Source = ActiveDocument
For i = 1 to Source.Sections.Count
Set Letter = Source.Sections(i).Range
Letter.End=Letter.End-1
Set Target = Documents.Add
Target.Range=Letter
Target.SaveAs FileName:="Letter" & i
Target.Close
Next i

End Sub

If you want each file to be named based on one of the fields in the data
source,
here's a method that I have used that involves creating a separate
catalog type mailmerge maindocument which creates a word document
containing
a table in each row of which would be your data from the database that
you
want to use as the filename.

You first execute that mailmerge, then save that file and close it. Then
execute the mailmerge that you want to create the separate files from and
with the
result of that on the screen, run a macro containing the following code
and when the File open dialog appears, select the file containing the
table
created by the first mailmerge

' Throw Away Macro created by Doug Robbins
'
Dim Source As Document, oblist As Document, DocName As Range,
DocumentName
As String
Dim i As Long, doctext As Range, target As Document
Set Source = ActiveDocument
With Dialogs(wdDialogFileOpen)
.Show
End With
Set oblist = ActiveDocument
Counter = 1
For i = 1 To oblist.Tables(1).Rows.Count
Set DocName = oblist.Tables(1).Cell(i, 1).Range
DocName.End = DocName.End - 1

'Change the path in the following command to suit where you want to
save
the documents.
DocumentName = "I:\WorkArea\Documentum\" & DocName.Text
Set doctext = Source.Sections(i).Range
doctext.End = doctext.End - 1
Set target = Documents.Add
target.Range.FormattedText = doctext
target.SaveAs FileName:=DocumentName
target.Close
Next i


--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP
"Sherry" wrote in message
...
how do I save mail merge records individually in word 2002? I'm merging
to
letters and need to save each letter as it's own file and cutting and
pasting
then doing a save as is so time consuming for 100 letters






  #2  
Old August 15th, 2005, 09:22 PM
Doug Robbins
external usenet poster
 
Posts: n/a
Default how do I save mail merge records

After inserting that mergefield in the mailmerge main document, press Enter.
That will create an empty paragraph after that mergefield which is what the
macro requires.

--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP
"sherry" wrote in message
...
Yes the last line on the page is a merge field. There's a blank line just
before it. I guess I'm not understanding what you are meaning by an empty
paragraph.

"Doug Robbins" wrote:

Assuming that the last line of the file comes from the data source, use
method 2

Or the following should work as long as you have an empty paragraph at
the
end of the mailmerge maindocument:

Dim i As Long, Source As Document, Target As Document, Letter As Range,
fname As Range, namefile As String
Set Source = ActiveDocument
For i = 1 To Source.Sections.Count - 1
Set Letter = Source.Sections(i).Range
Letter.End = Letter.End - 1
Set fname = Letter.Duplicate
fname.Start = fname.End - 1
fname = fname.Paragraphs(1).Range
namefile = Left(fname.Text, Len(fname.Text) - 1)
Set Target = Documents.Add
Target.Range = Letter
Target.SaveAs (namefile)
Target.Close
Next i


--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP
"sherry" wrote in message
...
I used the splitter macro and it worked great but it saves each record
as
letter 1, letter 2 etc. I need to save each record as the very last
line
on
the page. How do I tell the macro to do this?

"Doug Robbins" wrote:

For saving individual mergedocuments, you can use either of the
following:

Sub splitter()

' splitter Macro

' Macro created by Doug Robbins to save each letter created by a
mailmerge
as a separate file.

Dim i As Long, Source as Document, Target as Document, Letter as Range
Set Source = ActiveDocument
For i = 1 to Source.Sections.Count
Set Letter = Source.Sections(i).Range
Letter.End=Letter.End-1
Set Target = Documents.Add
Target.Range=Letter
Target.SaveAs FileName:="Letter" & i
Target.Close
Next i

End Sub

If you want each file to be named based on one of the fields in the
data
source,
here's a method that I have used that involves creating a separate
catalog type mailmerge maindocument which creates a word document
containing
a table in each row of which would be your data from the database that
you
want to use as the filename.

You first execute that mailmerge, then save that file and close it.
Then
execute the mailmerge that you want to create the separate files from
and
with the
result of that on the screen, run a macro containing the following
code
and when the File open dialog appears, select the file containing the
table
created by the first mailmerge

' Throw Away Macro created by Doug Robbins
'
Dim Source As Document, oblist As Document, DocName As Range,
DocumentName
As String
Dim i As Long, doctext As Range, target As Document
Set Source = ActiveDocument
With Dialogs(wdDialogFileOpen)
.Show
End With
Set oblist = ActiveDocument
Counter = 1
For i = 1 To oblist.Tables(1).Rows.Count
Set DocName = oblist.Tables(1).Cell(i, 1).Range
DocName.End = DocName.End - 1

'Change the path in the following command to suit where you want
to
save
the documents.
DocumentName = "I:\WorkArea\Documentum\" & DocName.Text
Set doctext = Source.Sections(i).Range
doctext.End = doctext.End - 1
Set target = Documents.Add
target.Range.FormattedText = doctext
target.SaveAs FileName:=DocumentName
target.Close
Next i


--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP
"Sherry" wrote in message
...
how do I save mail merge records individually in word 2002? I'm
merging
to
letters and need to save each letter as it's own file and cutting
and
pasting
then doing a save as is so time consuming for 100 letters








 




Thread Tools
Display Modes

Posting Rules
You may not post new threads
You may not post replies
You may not post attachments
You may not edit your posts

vB code is On
Smilies are On
[IMG] code is Off
HTML code is Off
Forum Jump

Similar Threads
Thread Thread Starter Forum Replies Last Post
How do I save mailing labels resulting from a mail merge? Wayne Brady General Discussions 5 August 21st, 2005 06:48 PM
How to Mail merge records into a new/separate document Denise Mailmerge 1 February 2nd, 2005 12:25 AM
Word-Excel 2003 - Mail Merge Recipients problem Gabbi Mailmerge 4 January 11th, 2005 05:11 AM
How can I print the records I have entered in my mail merge datab. TeresaL Mailmerge 1 December 29th, 2004 10:13 PM
mail merge with attachments AS Mailmerge 3 December 21st, 2004 05:11 AM


All times are GMT +1. The time now is 07:58 AM.


Powered by vBulletin® Version 3.6.4
Copyright ©2000 - 2024, Jelsoft Enterprises Ltd.
Copyright ©2004-2024 OfficeFrustration.
The comments are property of their posters.