Page numbers & footers in 2007

To modify the Footer style in Word 2007: Click Ctrl+Alt+Shift+S to display
the Styles pane. Click the Manage Styles button. On the Edit tab, select
"Footer." Click the Modify button.

In the Modify Style dialog box, click Format, and then click Paragraph. On
the Indents and Spacing tab, make sure that "Left" and "Right" is set to
zero and that "Special" is set to "None." Note that this assumes that you
want to change the indentation of *all* footers in the document to zero.
Click OK to confirm the settings. (Of course, you can change other settings
as well, for example font settings, by clicking Format, Font.)

In the Modify Style dialog box, check the "New documents based on this
template" option if you want to transfer the settings to the attached
template. Click OK to close the dialog box.

Alternatively, create and apply a custom style to the paragraphs of your
custom footer, and then recreate the building block.

--
Stefan Blom
Microsoft Word MVP


"Tom" wrote in message
...
Stefan,

How do I modify the Footer paragraph style so that it modifies my custom
Footer? There are number of options and I'm not sure what thing gets
modified first.

Tom

"Stefan Blom" wrote:

By default, the Footer paragraph style is applied to the text in the
footer.
Modify this style to have no left indent, and your custom footer should
follow. If that doesn't work, make sure to clear any direct formatting
from
your custom footer (by pressing Ctrl+SpaceBar and then Ctrl+Q), and then
recreate the building block.

--
Stefan Blom
Microsoft Word MVP


"Tom" wrote in message
news
Hi Cindy,

I saved my custom footer including formating into the Footer Gallery,
using
the Option "to save contents in its own paragraph". The footer consists
of
text, tabs and serveral fields, in two paragraphs. However, when I view
it
in
Building Blocks Organizer or insert it into a new document, the
formating
of
my custom footer is the same as the Word Blank Footer in the Gallery,
i.e.
left indented 5.25 inches with various tabs. All of my text and fields
are
present, and the spacing between my paragraphs is correct. How can save
my
footer with left indent equal=0?

Thank you.


"Cindy M." wrote:

Hi =?Utf-8?B?UmljaFplcA==?=,

On the ribbon, I select the Insert tab and then click on Footer
icon.
From
the menu I select Blank (three columns). I also note here that there
are
options for 1 or 3, not 2? I click on the left
ââ,¬Ëoplaceholderââ,¬â"¢ and type my
name. Then I click on the middle one and type again. All ok so far.
On
the
right I want page numbering. On the ribbon (the design tab is
active) I
click
on the Page Number Icon in the Header and Footer section. From the
menu
I
select bottom of page, scroll down to x of y and select Bold Numbers
3.
The
page numbering goes in but the other text disappears.

OK, I'm with you...

The crux of the problem is that you're dealing with Building Blocks
(think
AutoText, but "fancier and new-fangled"). The commands in both lists
(Footer as
well as Page Number) *replace* the content of the footer with the
Building Block
you're inserting. To put it another way, the selections in the "Page
Number"
list don't insert just a page number, they insert the entire footer
(containing
only a page number).

What you need to do is click in the third place-holder, then choose
"Current
position" from the Page Number list.

If the complete set of three things is something you use often, you
can
select
it all and create your own buidling block to insert:
1. Select the entire footer
2. Insert tab/Header & Footer group/Footer button
3. Click "Save selection to Footer Gallery".

In the same vein, maybe you can also tell me how to put in an
automatic
file
name as I canââ,¬â"¢t find that either.

Insert tab/Text group/Quick parts button. Click the "Field" menu
entry.
Insert
the field named FileName.

Cindy Meister
INTER-Solutions, Switzerland
http://homepage.swissonline.ch/cindymeister (last update Jun 17 2005)
http://www.word.mvps.org

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