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#1
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How to view contacts with only a single category?
I have a large public folder with contact information. I need to filter or
view only contacts assigned to a specific category. If i filter or view by category it shows me all records that are assigned to the specific category and others. I need just those records that are assigned a single category and no others. We use categories to tag who the contact belongs to. Some contacts get tagged to more than one user so that they have access to the contacts under their category view. I need to delete contacts that are only assigned to a single user but have no idea how I can do that? |
#2
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One way is to customize the View, look at the Filter Option and then "More
Choices" and type the Category against the Category field When you say tagged do you mean that you have linked a Contact to another Contact by using the Contact button at the bottom left of a Contact form (count think of another way to say that), if so you could use the Field Chooser and drag the Contact field to a Column heading, this will then show the Contacts that are linked. "Michael" wrote in message ... I have a large public folder with contact information. I need to filter or view only contacts assigned to a specific category. If i filter or view by category it shows me all records that are assigned to the specific category and others. I need just those records that are assigned a single category and no others. We use categories to tag who the contact belongs to. Some contacts get tagged to more than one user so that they have access to the contacts under their category view. I need to delete contacts that are only assigned to a single user but have no idea how I can do that? |
#3
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I can filter the view by category but it brings up users who have more than
one category. So if i open a contact, then click on the category button, and select two categories, when I do a filter by that specific category it brings up all contacts that have that category whether or not they have other categories selected. I need to be able to find those contacts that ONLY have a specific selected and nothing else. I'm not sure how else to describe this problem. "Noel All" wrote: One way is to customize the View, look at the Filter Option and then "More Choices" and type the Category against the Category field When you say tagged do you mean that you have linked a Contact to another Contact by using the Contact button at the bottom left of a Contact form (count think of another way to say that), if so you could use the Field Chooser and drag the Contact field to a Column heading, this will then show the Contacts that are linked. "Michael" wrote in message ... I have a large public folder with contact information. I need to filter or view only contacts assigned to a specific category. If i filter or view by category it shows me all records that are assigned to the specific category and others. I need just those records that are assigned a single category and no others. We use categories to tag who the contact belongs to. Some contacts get tagged to more than one user so that they have access to the contacts under their category view. I need to delete contacts that are only assigned to a single user but have no idea how I can do that? |
#4
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No, it will always show the items with other categories too - unless you use
the Query Builder (SQL will work too, but you need to write the query yourself) and create ANDs to remove the other categories. http://www.outlook-tips.net/archives/2004/20040927.htm -- Diane Poremsky [MVP - Outlook] Author, Teach Yourself Outlook 2003 in 24 Hours Coauthor, OneNote 2003 for Windows (Visual QuickStart Guide) Author, Google and Other Search Engines (Visual QuickStart Guide) Outlook Tips: http://www.outlook-tips.net/ Outlook & Exchange Solutions Center: http://www.slipstick.com Join OneNote Tips mailing list: http://www.onenote-tips.net/ "Michael" wrote in message ... I can filter the view by category but it brings up users who have more than one category. So if i open a contact, then click on the category button, and select two categories, when I do a filter by that specific category it brings up all contacts that have that category whether or not they have other categories selected. I need to be able to find those contacts that ONLY have a specific selected and nothing else. I'm not sure how else to describe this problem. "Noel All" wrote: One way is to customize the View, look at the Filter Option and then "More Choices" and type the Category against the Category field When you say tagged do you mean that you have linked a Contact to another Contact by using the Contact button at the bottom left of a Contact form (count think of another way to say that), if so you could use the Field Chooser and drag the Contact field to a Column heading, this will then show the Contacts that are linked. "Michael" wrote in message ... I have a large public folder with contact information. I need to filter or view only contacts assigned to a specific category. If i filter or view by category it shows me all records that are assigned to the specific category and others. I need just those records that are assigned a single category and no others. We use categories to tag who the contact belongs to. Some contacts get tagged to more than one user so that they have access to the contacts under their category view. I need to delete contacts that are only assigned to a single user but have no idea how I can do that? |
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