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Auto Population of fields



 
 
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  #1  
Old February 26th, 2010, 09:46 PM posted to microsoft.public.access.tablesdbdesign
EJ
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Posts: 33
Default Auto Population of fields

I have created a db that tracks equipment repair/expense. I have been asked
to create fields in an entry form that would auto-populate based on
information entered in another field.

If Equipment # = FL1 than Model # would be XM123 and Serial # is 654-321.

I have this information in a current table but can not get the desired
result. Help!


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  #2  
Old February 26th, 2010, 10:48 PM posted to microsoft.public.access.tablesdbdesign
John W. Vinson
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Posts: 18,261
Default Auto Population of fields

On Fri, 26 Feb 2010 13:46:01 -0800, EJ wrote:

I have created a db that tracks equipment repair/expense. I have been asked
to create fields in an entry form that would auto-populate based on
information entered in another field.

If Equipment # = FL1 than Model # would be XM123 and Serial # is 654-321.

I have this information in a current table but can not get the desired
result. Help!


Well... as a rule you might want to *DISPLAY* these values on a form, but not
store them redundantly in another table. If the equipment number defines the
model number and serial number, then the model and serial should be stored in
the equipment table, and noplace else!

You can display them on the form by using a Combo Box based on the equipment
table to store the Equipment # (by the way, it's best NOT to use the #
character in a fieldname; it's a date delimiter and Access can get confused).

Include the other fields that you want to show in the combo's rowsource query.

On the form put textboxes with control sources like

=comboboxname.Column(n)

where n is the zero based position of the field - i.e. if the serial number is
the third field in the query, use (2).
--

John W. Vinson [MVP]
 




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