Word 2007 Styles

When you make the changes, you need to choose the radio button for "New
documents based on this template." This button is in the Modify Style
dialog, and since there doesn't seem to be any such setting for the shortcut
menu (Add to Gallery, Remove from Gallery), I'm guessing you'd have to go
individually to each style, right-click, choose Modify..., clear the check
box for "Add to Quick Style list," choose "New documents based on this
template," and then OK.

Pretty tedious, and I wouldn't necessarily recommend that you do this in
Normal.dotm, anyway (which would be the effect if you chose "New documents
based on this template" in a default Blank Document). It would make more
sense to make the changes in a given document (just using the shortcuts) and
then save that document as a template (see
http://word.mvps.org/FAQs/Customizat...platePart1.htm) and use
that template as the basis for your new documents.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
http://word.mvps.org

"Nick" wrote in message
...
Suzanne S. Barnhill wrote:
You say you need three styles: Title, Chapter, and Paragraph. Yet it
sounds as if you want some paragraphs indented and some not. Perhaps I'm
misreading this. I'll assume that you want the Paragraph style to have a
first-line indent, that is, that all your paragraphs will be indented,
and of course you don't want your title and chapter headings to be
indented.

My first advice would be to use built-in styles instead of custom ones:
why reinvent the wheel and clutter Word up with even more styles than it
already provides?

There is a built-in Title style. Modify that to your preferences and use
it for your title. I assume that your Chapter style is for the chapter
title or number or some other sort of heading, so use Heading 1 for that
(again, modified to your preferences). For the Paragraph style, use Body
Text First Indent, changing the indent to your specifications. Note that
you can add "Chapter" or "Paragraph" as an alias for the style name if
you really feel the need.

Shauna's articles on applying and modifying styles,
http://www.shaunakelly.com/word/styles/ApplyAStyle.html and
http://www.shaunakelly.com/word/styl...ifyAStyle.html, explain how to
do this in Word 2002 and 2003. One thing Shauna doesn't mention is that
it's easier to update styles by example in Word 2002 and 2003 (and 2007);
when you right-click a style name in the Styles task pane, you get the
option to "Update to match selection. The process is very similar in Word
2007. The main trick is being able to see the requisite styles in the
Styles window (task pane) to begin with.

Begin by displaying the Styles task pane (click on the dialog launcher
arrow in the Styles group on the Home tab). Title and Heading 1 will be
displayed by default. You can select either one, right-click, and choose
Modify... To see the Body Text First Indent style, click Options... and
choose "All styles" for the styles to show. After you've found and
modified the Body Text First Indent style, you can reset this to
"Recommended" or "In use" or "In current document" to display. Note that
if you want Body Text First Indent to be displayed in the Quick Styles
gallery, you can right-click and choose "Add to Quick Style Gallery." You
can remove styles from the gallery by right-clicking them in the Styles
task pane and choosing "Remove from Quick Style Gallery." In this way you
can show just the three styles you are using in the Quick Style Gallery.

Righto - I've run through those and found the style I'm looking for, added
it to the quick style gallery.

I also did as you suggested and removed the other entries from the "Word
2007" style gallery. This all looks great, so I closed Word and opened it
up again and... all my changes had disappeared, including the Body text
indent style from the gallery.

What have I not/done for these settings not to "stick" after a restart?

Many thanks, Nick

The trouble is I've about a dozen documents that I want to convert over - and use this setup in future.

I've set the styles up for the chapter headers (centred, heading 1) and set this to be available to
all documents based on this template but after closing word or opening another file these settings
disappear, and I get "Heading 1" default settings back again.

I assumed this is because the template was from a prior version of Word (2003) but saved as a docx
file so I created another blank document and the same problem occured. The new style didn't remain
after a restart of Word.

It also appears impossible to remove custom styles. I've read how to delete them (select the style,
use it's drop down and select delete (for those that offer such) and have done this. I restart word
and they're back again! Similarly with the option to "Revert to Title 1" or similar. Custom styles
just don't seem to be removable.

What needs to be done to have, in the same way there is a "Word 2007" style containing myriad
options to have one custom theme containing only three set ones?

Suzanne S. Barnhill wrote:
When you make the changes, you need to choose the radio button for "New
documents based on this template." This button is in the Modify Style
dialog, and since there doesn't seem to be any such setting for the
shortcut menu (Add to Gallery, Remove from Gallery), I'm guessing you'd
have to go individually to each style, right-click, choose Modify...,
clear the check box for "Add to Quick Style list," choose "New documents
based on this template," and then OK.

Pretty tedious, and I wouldn't necessarily recommend that you do this in
Normal.dotm, anyway (which would be the effect if you chose "New
documents based on this template" in a default Blank Document). It would
make more sense to make the changes in a given document (just using the
shortcuts) and then save that document as a template (see
http://word.mvps.org/FAQs/Customizat...platePart1.htm) and
use that template as the basis for your new documents.

I'm not clear exactly what you've done, but note that any changes you make
in any template (whether it's Normal.dotm or a specific document template)
will affect only new documents based on that template, not existing ones.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
http://word.mvps.org

"Nick" wrote in message
...
The trouble is I've about a dozen documents that I want to convert over -
and use this setup in future.

I've set the styles up for the chapter headers (centred, heading 1) and
set this to be available to all documents based on this template but after
closing word or opening another file these settings disappear, and I get
"Heading 1" default settings back again.

I assumed this is because the template was from a prior version of Word
(2003) but saved as a docx file so I created another blank document and
the same problem occured. The new style didn't remain after a restart of
Word.

It also appears impossible to remove custom styles. I've read how to
delete them (select the style, use it's drop down and select delete (for
those that offer such) and have done this. I restart word and they're back
again! Similarly with the option to "Revert to Title 1" or similar. Custom
styles just don't seem to be removable.

What needs to be done to have, in the same way there is a "Word 2007"
style containing myriad options to have one custom theme containing only
three set ones?

Suzanne S. Barnhill wrote:
When you make the changes, you need to choose the radio button for "New
documents based on this template." This button is in the Modify Style
dialog, and since there doesn't seem to be any such setting for the
shortcut menu (Add to Gallery, Remove from Gallery), I'm guessing you'd
have to go individually to each style, right-click, choose Modify...,
clear the check box for "Add to Quick Style list," choose "New documents
based on this template," and then OK.

Pretty tedious, and I wouldn't necessarily recommend that you do this in
Normal.dotm, anyway (which would be the effect if you chose "New
documents based on this template" in a default Blank Document). It would
make more sense to make the changes in a given document (just using the
shortcuts) and then save that document as a template (see
http://word.mvps.org/FAQs/Customizat...platePart1.htm) and use
that template as the basis for your new documents.

I think - from some experimenting - the problem isn't so much getting things done but my perception
of how I expect the programme to work. I thought that you could set the styles entry for the taskbar
globally, so the same set of commands, styles etc would show for every document loaded or created
within Word.

However this isn't the case. Styles seem to be document specific. This is understandable. It is (for
the idiots out there) odd when you try to remove a style and another document reinstates it. Evident
that the style will only be deleted from that document - and only that document. Similarly with
any changes made to the task bar. Changes made to that are document specific.

Apologies for these stumbling questions. Pages on the Mac is document specific in it's themes and
formatting, and these can be saved to apply to other documents similar to CSS (as a global theme)
that's what I'm trying to replicate with Word - I can't seem to set a "theme" that contains only my
simple settings that applies globally (and are not present elsewhere making a mess of built in
templates).

Suzanne S. Barnhill wrote:
I'm not clear exactly what you've done, but note that any changes you
make in any template (whether it's Normal.dotm or a specific document
template) will affect only new documents based on that template, not
existing ones.

Yes - that I think is where I've been confusing myself. Word settings are document specific. They
can't be set globally.

Thus when I open a document believing I have removed/deleted a pile of other settings they
"magically" reappear.

Is there a way to set themes globally and not by document?

There are many settings that can be made globally, and there are many
changes that can be made to a template that will affect all new documents,
but there are no document-level settings that can be changed that will
affect existing documents.

For example, you can change settings such as AutoCorrect (on or off), and
these will affect all documents you open.

You can change the default font or modify Normal style or any other style in
the Normal template, and this will affect any new Blank Document you create.

You can modify styles in any other document template, and this will affect
all new documents based on that template.

By default, any changes you make in the UI (such as adding toolbar buttons
or menus), as well as such changes as creating macros or AutoText entries,
will be stored in the Normal template and will be available to *all*
documents. If you explicitly change the save location of such changes to a
different attached template, they will be available only to that template.
The number of such changes you can make in Word 2007 is more limited, but
changes to the QAT, macros, and Building Blocks/Quick Parts/AutoText can
still be saved either to Normal.dotm (by default) or to specific document
templates if they are explicitly selected as the save location.

Only changes in the UI (how Word looks and works) will affect all documents
or all documents based on a specific template. Changes in styles affect only
new documents *unless* you reattach the old template with "Automatically
update document styles* enabled (and even this won't update any
document/section-level formatting you have changed in the template, such as
margins, headers/footers, etc.).

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
http://word.mvps.org

"Nick" wrote in message
...
Suzanne S. Barnhill wrote:
I'm not clear exactly what you've done, but note that any changes you
make in any template (whether it's Normal.dotm or a specific document
template) will affect only new documents based on that template, not
existing ones.

Yes - that I think is where I've been confusing myself. Word settings are
document specific. They can't be set globally.

Thus when I open a document believing I have removed/deleted a pile of
other settings they "magically" reappear.

Is there a way to set themes globally and not by document?