REPORTING unique values

Hello Peo,

Your formula
=IF(ISNA(MATCH(0,COUNTIF($C$1:C1,$B$5:$B$15),0))," ",INDEX($B$5:$B$15,MATCH(0,COUNTIF($C$1:C1,$B$5:$B $15),0)))
is a great solution to a task we have in mind, but is there a way to have it
sort the resulting list when working from an unsorted source?

Thanks,
Blue

***************
"Peo Sjoblom" wrote in message
...
You can't read? I told her to use advanced filter


"You can use advanced filter which has a built in way, select the list,
then
select unique records only then copy to another location. Excel 2007 has a
built in method for this called remove duplicates?"


I thought perhaps it would be easier to select a range and apply filter to
get the values but of course there are ways using a formula

=IF(ISNA(MATCH(0,COUNTIF($C$1:C1,$B$5:$B$15),0))," ",INDEX($B$5:$B$15,MATCH(0,COUNTIF($C$1:C1,$B$5:$B $15),0)))

entered with ctrl + shift & enter

Where $C$1:C1 is the cell above the cell with the formula, adapt
accordingly


HTH



--


Regards,


Peo Sjoblom


"Alan Beban" wrote in message
...
Peo Sjoblom wrote:
Use this instead

=SUMPRODUCT((B5:B15"")/COUNTIF(B5:B15,B5:B15&""))


that will not return an error if all cells are empty


You can use advanced filter which has a built in way, select the list,
then select unique records only then copy to another location. Excel
2007 has a built in method for this called remove duplicates



Can you post the syntax for using the remove duplicates method?

Thanks,
Alan Beban

Hello Peo,

Your links are very good, but isn't there a single formula that can both
sort and extract unique values at the same time? We would like to go from
the original column directly to the sorted unique column without the middle
sorted column of all values?

***************
"Peo Sjoblom" wrote in message
...
I corrected your formula that counts it, I never said it would return
unique values
If you test your formula and remove all values in your range it will
return a DIV error

To use a formula is rather complicated, here's a link that will do that

http://tinyurl.com/2fwou2


you can download a sample from the same page


http://nwexcelsolutions.com/Download..._records. xls


it's definitely easier to use advanced filter


--


Regards,


Peo Sjoblom





"jane" wrote in message
...
HI Peo and Pete,
Thank you for responding so quickly!

My result using Peo's formula was 6. My formula gave me 6 also but I
needed
a list of the actual names without doing the auto-filter as Pete
suggested.

thoughts? jane

"Peo Sjoblom" wrote:

Use this instead

=SUMPRODUCT((B5:B15"")/COUNTIF(B5:B15,B5:B15&""))


that will not return an error if all cells are empty


You can use advanced filter which has a built in way, select the list,
then
select unique records only then copy to another location. Excel 2007 has
a
built in method for this called remove duplicates



--


Regards,


Peo Sjoblom


"jane" wrote in message
...
here is my data:
Mary
Sally
Sally
Mary
John
John
David

I used the following to COUNT the unique values:
=SUMPRODUCT((B5:B15"")/COUNTIF(B5:B15,B5:B15))

What can I do to get a list that REPORTS the unique data - my result
should
look like this:
Mary
Sally
John
David

thanks in advance! jane

Hello,

For this I would suggest my UDF lfreq (use only the first output
column = select only one column for the array formula):
http://www.sulprobil.com/html/listfreq.html

Regards,
Bernd

Thank you, Bernd. Just two questions:

FIRST, your link gives two sample functions. Is the one on the left only
for numbers and the one on the right for text and numbers? What if the list
has blanks?

SECOND, if we define this function and use it on a spreadsheet, will it be
integral to the spreadsheet? In other words, if we copy the spreadsheet to
another location will it still retain all its functionality?

Thanks,
Richard

********************
"Bernd P" wrote in message
...
Hello,

For this I would suggest my UDF lfreq (use only the first output
column = select only one column for the array formula):
http://www.sulprobil.com/html/listfreq.html

Regards,
Bernd

Hi Richard,

Both functions should work on both strings and numbers. If you copy
the whole file (worksheets and modules included) then the UDF would be
transferred, too.

You have to allow individual macros, though (if the macro cannot be
run this might be caused by your company's security policy on macros).

Regards,
Bernd

"Blue Max" wrote...
....
. . . isn't there a single formula that can both
sort and extract unique values at the same time? . . .
....

Almost. If the possibly duplicate values were in a range named D, that
range could contain numbers and text, and you want the distinct
numbers to appear before the distinct text in the results, try the
following array formulas.

E1 [1st distinct value]:
=IF(COUNT(D),MIN(D),INDEX(D,MATCH(0,COUNTIF(D,""& D))))

E2 [2nd distinct value]:
=IF(SUM(--(D=E1))COUNT(D),MIN(IF(DE1,D)),
INDEX(D,MATCH(IF(COUNT(E1),0,COUNTIF(D,"="&E1)),
IF(ISTEXT(D),COUNTIF(D,""&D)),0)))

Fill E2 down to get the subsequent distinct values.

Note: for large range D, these formula will take a long time to
recalculate - there are pronounced benefits to using an intermediate
range for sorted values.

Thanks, Harlan. I just keep thinking that there must be some way to
integrate the two formulas. The problem seems to be that Microsoft has not
provided any standard functions for sorting and filtering arrays so they can
continue to be used in the same formula.

Thanks,
Blue

**************
"Harlan Grove" wrote in message
...
"Blue Max" wrote...
...
. . . isn't there a single formula that can both
sort and extract unique values at the same time? . . .
...

Almost. If the possibly duplicate values were in a range named D, that
range could contain numbers and text, and you want the distinct
numbers to appear before the distinct text in the results, try the
following array formulas.

E1 [1st distinct value]:
=IF(COUNT(D),MIN(D),INDEX(D,MATCH(0,COUNTIF(D,""& D))))

E2 [2nd distinct value]:
=IF(SUM(--(D=E1))COUNT(D),MIN(IF(DE1,D)),
INDEX(D,MATCH(IF(COUNT(E1),0,COUNTIF(D,"="&E1)),
IF(ISTEXT(D),COUNTIF(D,""&D)),0)))

Fill E2 down to get the subsequent distinct values.

Note: for large range D, these formula will take a long time to
recalculate - there are pronounced benefits to using an intermediate
range for sorted values.