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#1
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Why am I getting "plainbody" style against my will in Word 2000?
Okay, shoot me, I don't use styles in my Word documents. So I expect
"normal" as the style through every character of a document. I'm working on a document right now that is being pieced together as a collaborative effort, with input from several dozen others. They're emailing my yahoo account with their contributions, then I cut and paste it into the document. The document is all verdana type, primarily 8-point, except for certain headings that are bolded and 10-point. Very simple. ALL the input I'm receiving is to be formatted as verdana 8-point type in the end document, although it doesn't arrive to me looking that way. In theory, all I should have to do is copy the input from my yahoo mail account, paste into my document, then highlight it and set the font face and size. Or paste it into a new Word document, then highlight it, set font face and size, copy again, and paste into my document. But when I use either approach, Word wants to call the pasted text "plainbody" style, whatever that means (I can't find that term in the Word MVP site, or in a search of google groups). If I highlight the "plainbody" text and try to change it to "normal," one of two undesirable things happens: 1. Nothing. 2. The style changes to normal, but so does the appearance of the font face and size. So my two questions are (1) why is this happening, and more importantly, (2) how can I just copy out of an email message and paste into my document without this unwanted style stuff screwing me up? Understand of course that, so far as I can tell, the document's appearance is fine, even with the unwanted plainbody style. I just don't want to be dealing with this unknown item, especially since I'm guessing it is making my document bigger than it would otherwise be. |
#2
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Why am I getting "plainbody" style against my will in Word 2000?
Hi Word Worrier
I've never seen a style called "plainbody" in Word. It's not one of Word's built-in styles. So it's likely that "plainbody" arrived with some text from one of your contributors. If there is a "plainbody" style in your document, then, given the way you're working, I suggest that you delete it. How you do that depends on what version of Word you're using. But start with either Format Styles or Format Styles and Formatting, depending on your version. When you delete the "plainbody" style, any text that was in that style will revert to Normal style. It's possible that your problems are occurring because your Normal style is set to automatically update. For info on how to fix that, see http://www.mvps.org/word/FAQs/Format...eformatted.htm Finally, I would propose that you proceed as follows. 1. Modify Normal style to be Verdana 8pt (even if you don't use stylesg). To do that, follow the instructions at How to modify styles in Microsoft Word http://www.ShaunaKelly.com/word/styl...ifyAStyle.html 2. When you get text from a contributor, copy from their email as usual. When you go to paste into Word, choose Edit Paste Special. Choose Unformatted Text (or Unformatted Unicode Text). In this context "unformatted" means "just plonk the text in my document, and make it take on the formatting of the paragraph into which I'll paste it". If Normal style is Verdana 8pt, and if your cursor is in a paragraph in Normal style, then the text you paste as unformatted text will be Verdana 8pt. Hope this helps. Shauna Kelly. Microsoft MVP. http://www.shaunakelly.com/word "Word Worrier" wrote in message ... Okay, shoot me, I don't use styles in my Word documents. So I expect "normal" as the style through every character of a document. I'm working on a document right now that is being pieced together as a collaborative effort, with input from several dozen others. They're emailing my yahoo account with their contributions, then I cut and paste it into the document. The document is all verdana type, primarily 8-point, except for certain headings that are bolded and 10-point. Very simple. ALL the input I'm receiving is to be formatted as verdana 8-point type in the end document, although it doesn't arrive to me looking that way. In theory, all I should have to do is copy the input from my yahoo mail account, paste into my document, then highlight it and set the font face and size. Or paste it into a new Word document, then highlight it, set font face and size, copy again, and paste into my document. But when I use either approach, Word wants to call the pasted text "plainbody" style, whatever that means (I can't find that term in the Word MVP site, or in a search of google groups). If I highlight the "plainbody" text and try to change it to "normal," one of two undesirable things happens: 1. Nothing. 2. The style changes to normal, but so does the appearance of the font face and size. So my two questions are (1) why is this happening, and more importantly, (2) how can I just copy out of an email message and paste into my document without this unwanted style stuff screwing me up? Understand of course that, so far as I can tell, the document's appearance is fine, even with the unwanted plainbody style. I just don't want to be dealing with this unknown item, especially since I'm guessing it is making my document bigger than it would otherwise be. |
#3
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Why am I getting "plainbody" style against my will in Word 2000?
This was helpful, especially the "past special" unformatted text tip.
The style stuff is a pain. I'm in Word 2000, and my "normal" style is NOT set to automatically update, so I don't know what is going on there. But pasting as unformatted text is solving my problems. On Sat, 17 Jul 2004 09:06:08 +1000, "Shauna Kelly" wrote: Hi Word Worrier I've never seen a style called "plainbody" in Word. It's not one of Word's built-in styles. So it's likely that "plainbody" arrived with some text from one of your contributors. If there is a "plainbody" style in your document, then, given the way you're working, I suggest that you delete it. How you do that depends on what version of Word you're using. But start with either Format Styles or Format Styles and Formatting, depending on your version. When you delete the "plainbody" style, any text that was in that style will revert to Normal style. It's possible that your problems are occurring because your Normal style is set to automatically update. For info on how to fix that, see http://www.mvps.org/word/FAQs/Format...eformatted.htm Finally, I would propose that you proceed as follows. 1. Modify Normal style to be Verdana 8pt (even if you don't use stylesg). To do that, follow the instructions at How to modify styles in Microsoft Word http://www.ShaunaKelly.com/word/styl...ifyAStyle.html 2. When you get text from a contributor, copy from their email as usual. When you go to paste into Word, choose Edit Paste Special. Choose Unformatted Text (or Unformatted Unicode Text). In this context "unformatted" means "just plonk the text in my document, and make it take on the formatting of the paragraph into which I'll paste it". If Normal style is Verdana 8pt, and if your cursor is in a paragraph in Normal style, then the text you paste as unformatted text will be Verdana 8pt. Hope this helps. Shauna Kelly. Microsoft MVP. http://www.shaunakelly.com/word "Word Worrier" wrote in message .. . Okay, shoot me, I don't use styles in my Word documents. So I expect "normal" as the style through every character of a document. I'm working on a document right now that is being pieced together as a collaborative effort, with input from several dozen others. They're emailing my yahoo account with their contributions, then I cut and paste it into the document. The document is all verdana type, primarily 8-point, except for certain headings that are bolded and 10-point. Very simple. ALL the input I'm receiving is to be formatted as verdana 8-point type in the end document, although it doesn't arrive to me looking that way. In theory, all I should have to do is copy the input from my yahoo mail account, paste into my document, then highlight it and set the font face and size. Or paste it into a new Word document, then highlight it, set font face and size, copy again, and paste into my document. But when I use either approach, Word wants to call the pasted text "plainbody" style, whatever that means (I can't find that term in the Word MVP site, or in a search of google groups). If I highlight the "plainbody" text and try to change it to "normal," one of two undesirable things happens: 1. Nothing. 2. The style changes to normal, but so does the appearance of the font face and size. So my two questions are (1) why is this happening, and more importantly, (2) how can I just copy out of an email message and paste into my document without this unwanted style stuff screwing me up? Understand of course that, so far as I can tell, the document's appearance is fine, even with the unwanted plainbody style. I just don't want to be dealing with this unknown item, especially since I'm guessing it is making my document bigger than it would otherwise be. |
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