Word 2007 SP1, highlighting disappears

In Word 2007, choose Ctrl+F, type in your search, click Highlight All. This
much works. However, as soon as you continue to type to add more to the
document, all of the highlighting that was just created above disappears.
Also, if you don't type but choose Print to try to print the highlighting,
the highlighting doesn't print. This didn't happen in Word 2003.

Megan Morgan

I think you're confusing two uses of the word "highlight." In Word 2003, as
in Word 2007, using Find All (Highlight All) merely selects the found text.
If you want to apply a highlight, you have to use the Replace function to
find text and apply highlighting through Format | Highlight. The currently
selected highlight color will be used.

If you have actually applied highlighting to the text, it will be printed or
not depending on whether or not it's actually displayed on the page, which
depends on a display option. In Word 2007, this is Office Button | Word
Options | Display: Show highlighter marks.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

"Megan Morgan" wrote in message
...
In Word 2007, choose Ctrl+F, type in your search, click Highlight All.
This much works. However, as soon as you continue to type to add more to
the document, all of the highlighting that was just created above
disappears. Also, if you don't type but choose Print to try to print the
highlighting, the highlighting doesn't print. This didn't happen in Word
2003.

Megan Morgan

The first one was the problem. The Replace fixes it. I suspect the reason it
wasn't printing is because it really wasn't there since Replace wasn't used.

Thanks,
Megan

"Suzanne S. Barnhill" wrote in message
...
I think you're confusing two uses of the word "highlight." In Word 2003, as
in Word 2007, using Find All (Highlight All) merely selects the found text.
If you want to apply a highlight, you have to use the Replace function to
find text and apply highlighting through Format | Highlight. The currently
selected highlight color will be used.

If you have actually applied highlighting to the text, it will be printed
or not depending on whether or not it's actually displayed on the page,
which depends on a display option. In Word 2007, this is Office Button |
Word Options | Display: Show highlighter marks.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

"Megan Morgan" wrote in message
...
In Word 2007, choose Ctrl+F, type in your search, click Highlight All.
This much works. However, as soon as you continue to type to add more to
the document, all of the highlighting that was just created above
disappears. Also, if you don't type but choose Print to try to print the
highlighting, the highlighting doesn't print. This didn't happen in Word
2003.

Megan Morgan

That's what I thought, but I couldn't be 100% sure and figured it was worth
including the other information for good measure. Although users have long
referred to text selection as "highlighting," I think it was a bad idea for
Word's designers to yield to this usage given that the term is reserved for
another function in Word.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

"Megan Morgan" wrote in message
...
The first one was the problem. The Replace fixes it. I suspect the reason
it wasn't printing is because it really wasn't there since Replace wasn't
used.

Thanks,
Megan

"Suzanne S. Barnhill" wrote in message
...
I think you're confusing two uses of the word "highlight." In Word 2003,
as in Word 2007, using Find All (Highlight All) merely selects the found
text. If you want to apply a highlight, you have to use the Replace
function to find text and apply highlighting through Format | Highlight.
The currently selected highlight color will be used.

If you have actually applied highlighting to the text, it will be printed
or not depending on whether or not it's actually displayed on the page,
which depends on a display option. In Word 2007, this is Office Button |
Word Options | Display: Show highlighter marks.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

"Megan Morgan" wrote in message
...
In Word 2007, choose Ctrl+F, type in your search, click Highlight All.
This much works. However, as soon as you continue to type to add more to
the document, all of the highlighting that was just created above
disappears. Also, if you don't type but choose Print to try to print the
highlighting, the highlighting doesn't print. This didn't happen in Word
2003.

Megan Morgan

The "Reading Highlight" command in the Find dialog box is new in Word 2007.
It uses a yellow highlight, or last Highlight color selected, to identify
the found text. Of course it's still a bit confusing since, as noted, it
doesn't print and is removed if you edit the document.

The "Find All" functionality, which selects the text, is still available and
works similar to previous versions. The difference is the scope of the Find
can now be set to Text Boxes, Headers and Footers, and Comments if the
elements are present in the document.

~~~~~~~~~~~~~~~
Beth Melton
Microsoft Office MVP
https://mvp.support.microsoft.com/profile/Melton

What is a Microsoft MVP? http://mvp.support.microsoft.com/gp/mvpfaqs

"Suzanne S. Barnhill" wrote in message
...
That's what I thought, but I couldn't be 100% sure and figured it was
worth including the other information for good measure. Although users
have long referred to text selection as "highlighting," I think it was a
bad idea for Word's designers to yield to this usage given that the term
is reserved for another function in Word.


"Megan Morgan" wrote in message
...
The first one was the problem. The Replace fixes it. I suspect the reason
it wasn't printing is because it really wasn't there since Replace wasn't
used.

"Suzanne S. Barnhill" wrote in message
...
I think you're confusing two uses of the word "highlight." In Word 2003,
as in Word 2007, using Find All (Highlight All) merely selects the found
text. If you want to apply a highlight, you have to use the Replace
function to find text and apply highlighting through Format | Highlight.
The currently selected highlight color will be used.

If you have actually applied highlighting to the text, it will be
printed or not depending on whether or not it's actually displayed on
the page, which depends on a display option. In Word 2007, this is
Office Button | Word Options | Display: Show highlighter marks.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

"Megan Morgan" wrote in message
...
In Word 2007, choose Ctrl+F, type in your search, click Highlight All.
This much works. However, as soon as you continue to type to add more
to the document, all of the highlighting that was just created above
disappears. Also, if you don't type but choose Print to try to print
the highlighting, the highlighting doesn't print. This didn't happen in
Word 2003.

Megan Morgan

I don't see the Find All function in the Find dialog in Word 2007, Beth.
Where are you seeing it? Keep in mind that in Word 2003, there is a check
box for "Highlight all items found in" [whatever is selected]. When that box
is checked, the Find Next button changes to Find All.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

"Beth Melton" wrote in message
...
The "Reading Highlight" command in the Find dialog box is new in Word
2007. It uses a yellow highlight, or last Highlight color selected, to
identify the found text. Of course it's still a bit confusing since, as
noted, it doesn't print and is removed if you edit the document.

The "Find All" functionality, which selects the text, is still available
and works similar to previous versions. The difference is the scope of the
Find can now be set to Text Boxes, Headers and Footers, and Comments if
the elements are present in the document.

~~~~~~~~~~~~~~~
Beth Melton
Microsoft Office MVP
https://mvp.support.microsoft.com/profile/Melton

What is a Microsoft MVP? http://mvp.support.microsoft.com/gp/mvpfaqs

"Suzanne S. Barnhill" wrote in message
...
That's what I thought, but I couldn't be 100% sure and figured it was
worth including the other information for good measure. Although users
have long referred to text selection as "highlighting," I think it was a
bad idea for Word's designers to yield to this usage given that the term
is reserved for another function in Word.


"Megan Morgan" wrote in message
...
The first one was the problem. The Replace fixes it. I suspect the
reason it wasn't printing is because it really wasn't there since
Replace wasn't used.

"Suzanne S. Barnhill" wrote in message
...
I think you're confusing two uses of the word "highlight." In Word 2003,
as in Word 2007, using Find All (Highlight All) merely selects the found
text. If you want to apply a highlight, you have to use the Replace
function to find text and apply highlighting through Format | Highlight.
The currently selected highlight color will be used.

If you have actually applied highlighting to the text, it will be
printed or not depending on whether or not it's actually displayed on
the page, which depends on a display option. In Word 2007, this is
Office Button | Word Options | Display: Show highlighter marks.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

"Megan Morgan" wrote in message
...
In Word 2007, choose Ctrl+F, type in your search, click Highlight All.
This much works. However, as soon as you continue to type to add more
to the document, all of the highlighting that was just created above
disappears. Also, if you don't type but choose Print to try to print
the highlighting, the highlighting doesn't print. This didn't happen
in Word 2003.

Megan Morgan

I suspect I was thinking of Word 2003 in regards to wording. It's now called
"Find In". I see the button next to the "Reading Highlight" button in the
Find dialog box. If you click the "Find In" button you'll see a list of
choices for the Find scope. Note that "Main Document" will be the only
choice if you don't have headers/footers, text boxes, or comments.

~~~~~~~~~~~~~~~
Beth Melton
Microsoft Office MVP
https://mvp.support.microsoft.com/profile/Melton

What is a Microsoft MVP? http://mvp.support.microsoft.com/gp/mvpfaqs

"Suzanne S. Barnhill" wrote in message
...
I don't see the Find All function in the Find dialog in Word 2007, Beth.
Where are you seeing it? Keep in mind that in Word 2003, there is a check
box for "Highlight all items found in" [whatever is selected]. When that
box is checked, the Find Next button changes to Find All.

"Beth Melton" wrote in message
...
The "Find All" functionality, which selects the text, is still available
and works similar to previous versions. The difference is the scope of
the Find can now be set to Text Boxes, Headers and Footers, and Comments
if the elements are present in the document.

Yes, I see that. But I don't see any Find All functionality other than the
Reading Highlight. My point is that the Reading Highlight appears to be the
same thing as "Highlight all items found" but unfortunately isn't. I don't
see any way to select all items found.

In Word 2003, you can use "Highlight all items found" to select every
occurrence the "Find what" text and then click back to the doc and apply
given formatting to just those selected found items. What is even more
useful is that you can Cut or Copy the selected text and paste it into
another document. It seems this functionality has been lost entirely in Word
2007.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

"Beth Melton" wrote in message
...
I suspect I was thinking of Word 2003 in regards to wording. It's now
called "Find In". I see the button next to the "Reading Highlight" button
in the Find dialog box. If you click the "Find In" button you'll see a list
of choices for the Find scope. Note that "Main Document" will be the only
choice if you don't have headers/footers, text boxes, or comments.

~~~~~~~~~~~~~~~
Beth Melton
Microsoft Office MVP
https://mvp.support.microsoft.com/profile/Melton

What is a Microsoft MVP? http://mvp.support.microsoft.com/gp/mvpfaqs

"Suzanne S. Barnhill" wrote in message
...
I don't see the Find All function in the Find dialog in Word 2007, Beth.
Where are you seeing it? Keep in mind that in Word 2003, there is a check
box for "Highlight all items found in" [whatever is selected]. When that
box is checked, the Find Next button changes to Find All.

"Beth Melton" wrote in message
...
The "Find All" functionality, which selects the text, is still available
and works similar to previous versions. The difference is the scope of
the Find can now be set to Text Boxes, Headers and Footers, and Comments
if the elements are present in the document.

I'm not sure what the difference is. The "Find In" button I'm referring to
works like the "Highlight All items found" option -- it selects the found
data in the document as in previous versions.

I emailed you a screen shot. :-)

~~~~~~~~~~~~~~~
Beth Melton
Microsoft Office MVP
https://mvp.support.microsoft.com/profile/Melton

What is a Microsoft MVP? http://mvp.support.microsoft.com/gp/mvpfaqs

"Suzanne S. Barnhill" wrote in message
...
Yes, I see that. But I don't see any Find All functionality other than the
Reading Highlight. My point is that the Reading Highlight appears to be
the same thing as "Highlight all items found" but unfortunately isn't. I
don't see any way to select all items found.

In Word 2003, you can use "Highlight all items found" to select every
occurrence the "Find what" text and then click back to the doc and apply
given formatting to just those selected found items. What is even more
useful is that you can Cut or Copy the selected text and paste it into
another document. It seems this functionality has been lost entirely in
Word 2007.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

"Beth Melton" wrote in message
...
I suspect I was thinking of Word 2003 in regards to wording. It's now
called "Find In". I see the button next to the "Reading Highlight" button
in the Find dialog box. If you click the "Find In" button you'll see a
list of choices for the Find scope. Note that "Main Document" will be the
only choice if you don't have headers/footers, text boxes, or comments.

~~~~~~~~~~~~~~~
Beth Melton
Microsoft Office MVP
https://mvp.support.microsoft.com/profile/Melton

What is a Microsoft MVP? http://mvp.support.microsoft.com/gp/mvpfaqs

"Suzanne S. Barnhill" wrote in message
...
I don't see the Find All function in the Find dialog in Word 2007, Beth.
Where are you seeing it? Keep in mind that in Word 2003, there is a check
box for "Highlight all items found in" [whatever is selected]. When that
box is checked, the Find Next button changes to Find All.

"Beth Melton" wrote in message
...
The "Find All" functionality, which selects the text, is still
available and works similar to previous versions. The difference is the
scope of the Find can now be set to Text Boxes, Headers and Footers,
and Comments if the elements are present in the document.

Ah, okay, now I'm finally getting it. But there is absolutely *no*
indication that this is equivalent to Find All, which I find much more
straightforward.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

"Beth Melton" wrote in message
...
I'm not sure what the difference is. The "Find In" button I'm referring to
works like the "Highlight All items found" option -- it selects the found
data in the document as in previous versions.

I emailed you a screen shot. :-)

~~~~~~~~~~~~~~~
Beth Melton
Microsoft Office MVP
https://mvp.support.microsoft.com/profile/Melton

What is a Microsoft MVP? http://mvp.support.microsoft.com/gp/mvpfaqs

"Suzanne S. Barnhill" wrote in message
...
Yes, I see that. But I don't see any Find All functionality other than
the Reading Highlight. My point is that the Reading Highlight appears to
be the same thing as "Highlight all items found" but unfortunately isn't.
I don't see any way to select all items found.

In Word 2003, you can use "Highlight all items found" to select every
occurrence the "Find what" text and then click back to the doc and apply
given formatting to just those selected found items. What is even more
useful is that you can Cut or Copy the selected text and paste it into
another document. It seems this functionality has been lost entirely in
Word 2007.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

"Beth Melton" wrote in message
...
I suspect I was thinking of Word 2003 in regards to wording. It's now
called "Find In". I see the button next to the "Reading Highlight" button
in the Find dialog box. If you click the "Find In" button you'll see a
list of choices for the Find scope. Note that "Main Document" will be the
only choice if you don't have headers/footers, text boxes, or comments.

~~~~~~~~~~~~~~~
Beth Melton
Microsoft Office MVP
https://mvp.support.microsoft.com/profile/Melton

What is a Microsoft MVP? http://mvp.support.microsoft.com/gp/mvpfaqs

"Suzanne S. Barnhill" wrote in message
...
I don't see the Find All function in the Find dialog in Word 2007, Beth.
Where are you seeing it? Keep in mind that in Word 2003, there is a
check box for "Highlight all items found in" [whatever is selected].
When that box is checked, the Find Next button changes to Find All.

"Beth Melton" wrote in message
...
The "Find All" functionality, which selects the text, is still
available and works similar to previous versions. The difference is
the scope of the Find can now be set to Text Boxes, Headers and
Footers, and Comments if the elements are present in the document.