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#1
June 26th, 2007, 06:16 PM
posted to microsoft.public.outlook.contacts
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Email a distribution list
Outlook 2003
Hello. I emailed a distribution list as an attachment to someone who is also using Outlook 2003/Exchange server. I attached the list using the Item choice when I click on the Insert a File toolbar button drop-down list. The problem is when they receive the email the attachment shows up as a message attachment and when they open the attachment there is nothing inside it and it appears like an attached email message and not a contact attachment. I have tried sending it in HTML and Rich Text formats but the results have not changed. Thanks for any input you can provide. 
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#2
June 26th, 2007, 08:59 PM
posted to microsoft.public.outlook.contacts
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Email a distribution list
How was this DL created and in what information store? In most recent
Outlook versions Insert Item is not in the same place as Insert File. -- Russ Valentine [MVP-Outlook] "JeffreyBee" wrote in message ... Outlook 2003 Hello. I emailed a distribution list as an attachment to someone who is also using Outlook 2003/Exchange server. I attached the list using the Item choice when I click on the Insert a File toolbar button drop-down list. The problem is when they receive the email the attachment shows up as a message attachment and when they open the attachment there is nothing inside it and it appears like an attached email message and not a contact attachment. I have tried sending it in HTML and Rich Text formats but the results have not changed. Thanks for any input you can provide.
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#3
June 26th, 2007, 09:06 PM
posted to microsoft.public.outlook.contacts
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Email a distribution list
The DL was created in the Contacts folder by clicking on the New drop-down
list and selecting Distribution list. Word 2003 is my default email editor. "Russ Valentine [MVP-Outlook]" wrote: How was this DL created and in what information store? In most recent Outlook versions Insert Item is not in the same place as Insert File. -- Russ Valentine [MVP-Outlook] "JeffreyBee" wrote in message ... Outlook 2003 Hello. I emailed a distribution list as an attachment to someone who is also using Outlook 2003/Exchange server. I attached the list using the Item choice when I click on the Insert a File toolbar button drop-down list. The problem is when they receive the email the attachment shows up as a message attachment and when they open the attachment there is nothing inside it and it appears like an attached email message and not a contact attachment. I have tried sending it in HTML and Rich Text formats but the results have not changed. Thanks for any input you can provide.
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#4
June 26th, 2007, 09:24 PM
posted to microsoft.public.outlook.contacts
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Email a distribution list
Have you made sure the recipient isn't set to receive in plain text? Was
this DL created in your current Contacts Folder or moved there from an earlier installation? -- Russ Valentine [MVP-Outlook] "JeffreyBee" wrote in message ... The DL was created in the Contacts folder by clicking on the New drop-down list and selecting Distribution list. Word 2003 is my default email editor. "Russ Valentine [MVP-Outlook]" wrote: How was this DL created and in what information store? In most recent Outlook versions Insert Item is not in the same place as Insert File. -- Russ Valentine [MVP-Outlook] "JeffreyBee" wrote in message ... Outlook 2003 Hello. I emailed a distribution list as an attachment to someone who is also using Outlook 2003/Exchange server. I attached the list using the Item choice when I click on the Insert a File toolbar button drop-down list. The problem is when they receive the email the attachment shows up as a message attachment and when they open the attachment there is nothing inside it and it appears like an attached email message and not a contact attachment. I have tried sending it in HTML and Rich Text formats but the results have not changed. Thanks for any input you can provide.
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#5
June 26th, 2007, 09:30 PM
posted to microsoft.public.outlook.contacts
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Email a distribution list
The DL was created in my current Contacts folder.
How would I check to see if the recipient is set to receive in plain text? "Russ Valentine [MVP-Outlook]" wrote: Have you made sure the recipient isn't set to receive in plain text? Was this DL created in your current Contacts Folder or moved there from an earlier installation? -- Russ Valentine [MVP-Outlook] "JeffreyBee" wrote in message ... The DL was created in the Contacts folder by clicking on the New drop-down list and selecting Distribution list. Word 2003 is my default email editor. "Russ Valentine [MVP-Outlook]" wrote: How was this DL created and in what information store? In most recent Outlook versions Insert Item is not in the same place as Insert File. -- Russ Valentine [MVP-Outlook] "JeffreyBee" wrote in message ... Outlook 2003 Hello. I emailed a distribution list as an attachment to someone who is also using Outlook 2003/Exchange server. I attached the list using the Item choice when I click on the Insert a File toolbar button drop-down list. The problem is when they receive the email the attachment shows up as a message attachment and when they open the attachment there is nothing inside it and it appears like an attached email message and not a contact attachment. I have tried sending it in HTML and Rich Text formats but the results have not changed. Thanks for any input you can provide.
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#6
June 26th, 2007, 10:04 PM
posted to microsoft.public.outlook.contacts
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Email a distribution list
Open at the Contact Record. Double click the email field Internet Format:
-- Russ Valentine [MVP-Outlook] "JeffreyBee" wrote in message ... The DL was created in my current Contacts folder. How would I check to see if the recipient is set to receive in plain text? "Russ Valentine [MVP-Outlook]" wrote: Have you made sure the recipient isn't set to receive in plain text? Was this DL created in your current Contacts Folder or moved there from an earlier installation? -- Russ Valentine [MVP-Outlook] "JeffreyBee" wrote in message ... The DL was created in the Contacts folder by clicking on the New drop-down list and selecting Distribution list. Word 2003 is my default email editor. "Russ Valentine [MVP-Outlook]" wrote: How was this DL created and in what information store? In most recent Outlook versions Insert Item is not in the same place as Insert File. -- Russ Valentine [MVP-Outlook] "JeffreyBee" wrote in message ... Outlook 2003 Hello. I emailed a distribution list as an attachment to someone who is also using Outlook 2003/Exchange server. I attached the list using the Item choice when I click on the Insert a File toolbar button drop-down list. The problem is when they receive the email the attachment shows up as a message attachment and when they open the attachment there is nothing inside it and it appears like an attached email message and not a contact attachment. I have tried sending it in HTML and Rich Text formats but the results have not changed. Thanks for any input you can provide.
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#7
June 26th, 2007, 10:10 PM
posted to microsoft.public.outlook.contacts
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Email a distribution list
It is set to: "Let Outlook Decide the best format for sending."
"Russ Valentine [MVP-Outlook]" wrote: Open at the Contact Record. Double click the email field Internet Format: -- Russ Valentine [MVP-Outlook] "JeffreyBee" wrote in message ... The DL was created in my current Contacts folder. How would I check to see if the recipient is set to receive in plain text? "Russ Valentine [MVP-Outlook]" wrote: Have you made sure the recipient isn't set to receive in plain text? Was this DL created in your current Contacts Folder or moved there from an earlier installation? -- Russ Valentine [MVP-Outlook] "JeffreyBee" wrote in message ... The DL was created in the Contacts folder by clicking on the New drop-down list and selecting Distribution list. Word 2003 is my default email editor. "Russ Valentine [MVP-Outlook]" wrote: How was this DL created and in what information store? In most recent Outlook versions Insert Item is not in the same place as Insert File. -- Russ Valentine [MVP-Outlook] "JeffreyBee" wrote in message ... Outlook 2003 Hello. I emailed a distribution list as an attachment to someone who is also using Outlook 2003/Exchange server. I attached the list using the Item choice when I click on the Insert a File toolbar button drop-down list. The problem is when they receive the email the attachment shows up as a message attachment and when they open the attachment there is nothing inside it and it appears like an attached email message and not a contact attachment. I have tried sending it in HTML and Rich Text formats but the results have not changed. Thanks for any input you can provide.
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#8
June 26th, 2007, 10:11 PM
posted to microsoft.public.outlook.contacts
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Email a distribution list
It is set to, "Let Outlook decide the best format for sending."
"Russ Valentine [MVP-Outlook]" wrote: Open at the Contact Record. Double click the email field Internet Format: -- Russ Valentine [MVP-Outlook] "JeffreyBee" wrote in message ... The DL was created in my current Contacts folder. How would I check to see if the recipient is set to receive in plain text? "Russ Valentine [MVP-Outlook]" wrote: Have you made sure the recipient isn't set to receive in plain text? Was this DL created in your current Contacts Folder or moved there from an earlier installation? -- Russ Valentine [MVP-Outlook] "JeffreyBee" wrote in message ... The DL was created in the Contacts folder by clicking on the New drop-down list and selecting Distribution list. Word 2003 is my default email editor. "Russ Valentine [MVP-Outlook]" wrote: How was this DL created and in what information store? In most recent Outlook versions Insert Item is not in the same place as Insert File. -- Russ Valentine [MVP-Outlook] "JeffreyBee" wrote in message ... Outlook 2003 Hello. I emailed a distribution list as an attachment to someone who is also using Outlook 2003/Exchange server. I attached the list using the Item choice when I click on the Insert a File toolbar button drop-down list. The problem is when they receive the email the attachment shows up as a message attachment and when they open the attachment there is nothing inside it and it appears like an attached email message and not a contact attachment. I have tried sending it in HTML and Rich Text formats but the results have not changed. Thanks for any input you can provide.
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#9
June 26th, 2007, 10:24 PM
posted to microsoft.public.outlook.contacts
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Email a distribution list
Then I give up. The procedure works for everyone else, unless the DL is
corrupt or unless you're missing one of the steps I posted. -- Russ Valentine [MVP-Outlook] "JeffreyBee" wrote in message ... It is set to, "Let Outlook decide the best format for sending." "Russ Valentine [MVP-Outlook]" wrote: Open at the Contact Record. Double click the email field Internet Format: -- Russ Valentine [MVP-Outlook] "JeffreyBee" wrote in message ... The DL was created in my current Contacts folder. How would I check to see if the recipient is set to receive in plain text? "Russ Valentine [MVP-Outlook]" wrote: Have you made sure the recipient isn't set to receive in plain text? Was this DL created in your current Contacts Folder or moved there from an earlier installation? -- Russ Valentine [MVP-Outlook] "JeffreyBee" wrote in message ... The DL was created in the Contacts folder by clicking on the New drop-down list and selecting Distribution list. Word 2003 is my default email editor. "Russ Valentine [MVP-Outlook]" wrote: How was this DL created and in what information store? In most recent Outlook versions Insert Item is not in the same place as Insert File. -- Russ Valentine [MVP-Outlook] "JeffreyBee" wrote in message ... Outlook 2003 Hello. I emailed a distribution list as an attachment to someone who is also using Outlook 2003/Exchange server. I attached the list using the Item choice when I click on the Insert a File toolbar button drop-down list. The problem is when they receive the email the attachment shows up as a message attachment and when they open the attachment there is nothing inside it and it appears like an attached email message and not a contact attachment. I have tried sending it in HTML and Rich Text formats but the results have not changed. Thanks for any input you can provide.
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#10
June 26th, 2007, 10:35 PM
posted to microsoft.public.outlook.contacts
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Email a distribution list
Yep, I'm not doing anything complex.
1. I am creating a simple distribution list to use as a test. It contains 2 email addresses in it. When I add the 2 email addresses it shows the Internet Format as "Let Outlook Dedice the Best Format." 2. I click on Save and Close. 3. I then create a new email with Word 2003 as my email editor. The email format is HTML. 4. I click on the drop-down list for the Insert File toolbar button and select Item. 5. I select the Distribution list. 6. I send the email. If I send the email to someone within our company network then the distribution list shows up correct as an attachment. If I send the email to someone outside the company who I know for a fact is using Outlook 2003 and Exchange Server then the distribution list does not show up as an attachment but rather as an empty email message attachment. "Russ Valentine [MVP-Outlook]" wrote: Then I give up. The procedure works for everyone else, unless the DL is corrupt or unless you're missing one of the steps I posted. -- Russ Valentine [MVP-Outlook] "JeffreyBee" wrote in message ... It is set to, "Let Outlook decide the best format for sending." "Russ Valentine [MVP-Outlook]" wrote: Open at the Contact Record. Double click the email field Internet Format: -- Russ Valentine [MVP-Outlook] "JeffreyBee" wrote in message ... The DL was created in my current Contacts folder. How would I check to see if the recipient is set to receive in plain text? "Russ Valentine [MVP-Outlook]" wrote: Have you made sure the recipient isn't set to receive in plain text? Was this DL created in your current Contacts Folder or moved there from an earlier installation? -- Russ Valentine [MVP-Outlook] "JeffreyBee" wrote in message ... The DL was created in the Contacts folder by clicking on the New drop-down list and selecting Distribution list. Word 2003 is my default email editor. "Russ Valentine [MVP-Outlook]" wrote: How was this DL created and in what information store? In most recent Outlook versions Insert Item is not in the same place as Insert File. -- Russ Valentine [MVP-Outlook] "JeffreyBee" wrote in message ... Outlook 2003 Hello. I emailed a distribution list as an attachment to someone who is also using Outlook 2003/Exchange server. I attached the list using the Item choice when I click on the Insert a File toolbar button drop-down list. The problem is when they receive the email the attachment shows up as a message attachment and when they open the attachment there is nothing inside it and it appears like an attached email message and not a contact attachment. I have tried sending it in HTML and Rich Text formats but the results have not changed. Thanks for any input you can provide.
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