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#12
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The original images are all elsewhere and I never do anything with them in
Word except reduce them to fit (not cropping, but using the corner anchors) and removing the default borders from the frames. The reason I insert them in Word now is because I have reference links (not sure of the exact term for it) in the text to their figure numbers. Good to know about the red X. -- Jeff Stevens Email address deliberately false to avoid spam "Daiya Mitchell" wrote in message .. . It's my understanding that the Red X is often a display problem but doesn't necessarily mean the images have been corrupted, but that's just some small experience, and on the Mac. Like Anne says, don't do any photo editing in Word, in which case you should have the original image files somewhere, no? Making corrupted images an exceedingly painful and tedious situation, but not irrecoverable. Re Doc Map, here's some more links: How it works: http://shaunakelly.com/word/documentmap/index.html A couple caveats that *should* be irrelevant to you, using Word 2002: http://daiya.mvps.org/docmap.htm Another good way to work with long documents, especially if you decide to rearrange text, is Outline View: http://word.mvps.org/FAQs/Formatting/UsingOLView.htm (though rearranging across IncludeText fields could get ugly) On 6/21/05 7:15 PM, "Jeff" wrote: Hi Daiya. Thanks for all the urls. I'll look them up. I already do frequent backups, so my concern is not about losing the entire file, but opening the file and finding the images corrupted, replaced by red Xs or something like that. That would be very hard to recover from. Thanks. -- Daiya Mitchell, MVP Mac/Word Word FAQ: http://www.word.mvps.org/ MacWord Tips: http://www.word.mvps.org/MacWordNew/ What's an MVP? A volunteer! Read the FAQ: http://mvp.support.microsoft.com/ |
#13
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Great tips. Thanks.
1. If you use drawing objects, please, please, please do it in PowerPoint and group them, then copy and paste as a picture into your Word doc. I actually work on the images in Paint Shop Pro and then transfer them. Do you mention PSP just as an example or because it has a particular intrinsic value? They are not drawings but mostly scanned images or photos. 5. Never save it to a lesser version--not an important doc like this. It tends to bloat the doc. What does this mean? 7. Unless your "desktop publishing" it now, don't put the pictures in until you're done writing. Unfortunately that does not work well for me. Thank you. -- Jeff Stevens Email address deliberately false to avoid spam "Anne Troy" wrote in message news:33b81$42b90738$466eb880$10575@allthenewsgroup s.com... Hi, Jeff. Some things you can do to AVOID corruption: 1. If you use drawing objects, please, please, please do it in PowerPoint and group them, then copy and paste as a picture into your Word doc. If you lose the image, it's in PPT. Also, corruption OFTEN occurs with documents that contain multiple drawn objects with multiple parts. 2. Make sure your pictures are compressed and resized BEFORE you insert them into Word. A good photo shouldn't need to be more than 100KB. You can use www.Irfanview.com as a free graphic compression software. 3. Do not crop or resize pictures in Word. When you crop, you're literally carrying a copy of the original size AND the cropped size! Double-dipping! 4. Get yourself a GMail account (I've got invites if you need one). Then, email a copy of the document to yourself when you're done working on it. Heck...I bet somebody could get you a macro that'll do it for you automatically when you close your document. 5. Never save it to a lesser version--not an important doc like this. It tends to bloat the doc. 6. Don't be afraid of a document that's 10MB, though even a 400+ Word 2003 document of ONLY text isn't quite 2MB. 7. Unless your "desktop publishing" it now, don't put the pictures in until you're done writing. ******************* ~Anne Troy www.OfficeArticles.com www.MyExpertsOnline.com "Jeff" wrote in message ... Hi Robert To add to what others have said already: A big question for me is whether the individual files you have right now are based on the same template, and whether the formatting used is consistent over these files. These things need sorting out if not only done so; and before that, even _thinking_ about a Master Document might corrupt your work! :-) Yes they all were and will be written using the same template and styles. You could easily test the big file scenario: Bring all the chapters into one file via INCLUDETEXT fields. Save the file with active fields, then (in a copy), unlink all the fields. You have one big file now. Fiddle around with it a bit, how many pages are there? How big (filesize)? There will be about 400 pages (book pages) plus a great many images. Never heard of INCLUDETEXT fields. I'll have to read up on it. Like Daiya, I don't see much problem with frames per se. The question I'd raise here is what you use them for: Are you running body text around your frames/illustrations? What kind of illustrations are we talking about, btw, and how were they inserted into Word (presuming they were not made in Word itself)? I only recently discovered frames which is why I asked the question since they add complexity, and yes I am running text around the frames and their captions. The illustrations are mostly photographs. I insert them into Word using Insert/picture/from file. Is that the best way to do it? Thanks. -- Jeff Stevens Email address deliberately false to avoid spam "Robert M. Franz (RMF)" wrote in message ... Hello Jeff Jeff wrote: I am writing a book that has many chapters. It is a complex book, so I'm writing a little in one chapter and a little in another at various times, adding ideas as they come along. At present each chapter is in a separate file, but that has created a great many separate files and I am looking for a way to coordinate them. I therefore thought of the Master document as a tool to do this. I used to use the Master document when I was writing in WordPerfect 5.1 and it worked very well for me. But I heard that master documents have problems and a great risk of corruption in Word. Is that true? What kind of problems occur with Master documents. Can they be avoided? To add to what others have said already: A big question for me is whether the individual files you have right now are based on the same template, and whether the formatting used is consistent over these files. These things need sorting out if not only done so; and before that, even _thinking_ about a Master Document might corrupt your work! :-) Any suggestions as to how to maintain a "big picture" of all the chapters in this manuscript? I could of course put them all in one huge file with the heading chapters creating a master list in the TOC - and I'm considering doing that - but the idea of putting all the eggs in one basket that might get corrupted somehow bothers me. Am I wrong to worry about that? You could easily test the big file scenario: Bring all the chapters into one file via INCLUDETEXT fields. Save the file with active fields, then (in a copy), unlink all the fields. You have one big file now. Fiddle around with it a bit, how many pages are there? How big (filesize)? This manuscript has a lot of illustrations (if that makes a difference in the responses) and I use frames to position them within the document. Like Daiya, I don't see much problem with frames per se. The question I'd raise here is what you use them for: Are you running body text around your frames/illustrations? What kind of illustrations are we talking about, btw, and how were they inserted into Word (presuming they were not made in Word itself)? Greetinx Robert -- /"\ ASCII Ribbon Campaign | MS \ / | MVP X Against HTML | for / \ in e-mail & news | Word |
#14
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Hi Jeff
Jeff wrote: I only recently discovered frames which is why I asked the question since they add complexity, and yes I am running text around the frames and their captions. The illustrations are mostly photographs. I insert them into Word using Insert/picture/from file. Is that the best way to do it? OK, if you want text flowing around, you need to use either a table cell or a frame. A textbox won't do, beceause Word has a habit of not "finding" the captions in there (which makes your table of figures rather useless! :-)). A frame might not lend as many options concerning "flow-around", but it has another benefit that tables don't offer: you can make a frame part of a style, say, the Caption style. Type your caption text, apply the style (which frames it and positions the frame in the predefined way), then, with your cursor at the start of the frame, insert (from file) the picture. Greetinx Robert -- /"\ ASCII Ribbon Campaign | MS \ / | MVP X Against HTML | for / \ in e-mail & news | Word |
#15
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Resizing also bloats your files, I believe.
-- Charles Kenyon Word New User FAQ & Web Directory: http://addbalance.com/word Intermediate User's Guide to Microsoft Word (supplemented version of Microsoft's Legal Users' Guide) http://addbalance.com/usersguide See also the MVP FAQ: http://www.mvps.org/word which is awesome! --------- --------- --------- --------- --------- --------- This message is posted to a newsgroup. Please post replies and questions to the newsgroup so that others can learn from my ignorance and your wisdom. "Jeff" wrote in message erio.net... The original images are all elsewhere and I never do anything with them in Word except reduce them to fit (not cropping, but using the corner anchors) and removing the default borders from the frames. The reason I insert them in Word now is because I have reference links (not sure of the exact term for it) in the text to their figure numbers. Good to know about the red X. -- Jeff Stevens Email address deliberately false to avoid spam "Daiya Mitchell" wrote in message .. . It's my understanding that the Red X is often a display problem but doesn't necessarily mean the images have been corrupted, but that's just some small experience, and on the Mac. Like Anne says, don't do any photo editing in Word, in which case you should have the original image files somewhere, no? Making corrupted images an exceedingly painful and tedious situation, but not irrecoverable. Re Doc Map, here's some more links: How it works: http://shaunakelly.com/word/documentmap/index.html A couple caveats that *should* be irrelevant to you, using Word 2002: http://daiya.mvps.org/docmap.htm Another good way to work with long documents, especially if you decide to rearrange text, is Outline View: http://word.mvps.org/FAQs/Formatting/UsingOLView.htm (though rearranging across IncludeText fields could get ugly) On 6/21/05 7:15 PM, "Jeff" wrote: Hi Daiya. Thanks for all the urls. I'll look them up. I already do frequent backups, so my concern is not about losing the entire file, but opening the file and finding the images corrupted, replaced by red Xs or something like that. That would be very hard to recover from. Thanks. -- Daiya Mitchell, MVP Mac/Word Word FAQ: http://www.word.mvps.org/ MacWord Tips: http://www.word.mvps.org/MacWordNew/ What's an MVP? A volunteer! Read the FAQ: http://mvp.support.microsoft.com/ |
#16
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Hee hee, Jeff...
1. I mentioned PPT just because not everybody has graphics apps. If you're using PSP, it's fine. You're exporting to JPG first, though, right? 5. There's options to save to, for instance, Word 97. When you do this, Word can actually save BOTH versions, which bloats the file size. You're probably not doing it. 7. I hear you. Me either. I am actually in the processing of writing an eBook for DTP in Word. Good luck, okay? ******************* ~Anne Troy www.OfficeArticles.com www.MyExpertsOnline.com "Jeff" wrote in message . verio.net... Great tips. Thanks. 1. If you use drawing objects, please, please, please do it in PowerPoint and group them, then copy and paste as a picture into your Word doc. I actually work on the images in Paint Shop Pro and then transfer them. Do you mention PSP just as an example or because it has a particular intrinsic value? They are not drawings but mostly scanned images or photos. 5. Never save it to a lesser version--not an important doc like this. It tends to bloat the doc. What does this mean? 7. Unless your "desktop publishing" it now, don't put the pictures in until you're done writing. Unfortunately that does not work well for me. Thank you. -- Jeff Stevens Email address deliberately false to avoid spam "Anne Troy" wrote in message news:33b81$42b90738$466eb880$10575@allthenewsgroup s.com... Hi, Jeff. Some things you can do to AVOID corruption: 1. If you use drawing objects, please, please, please do it in PowerPoint and group them, then copy and paste as a picture into your Word doc. If you lose the image, it's in PPT. Also, corruption OFTEN occurs with documents that contain multiple drawn objects with multiple parts. 2. Make sure your pictures are compressed and resized BEFORE you insert them into Word. A good photo shouldn't need to be more than 100KB. You can use www.Irfanview.com as a free graphic compression software. 3. Do not crop or resize pictures in Word. When you crop, you're literally carrying a copy of the original size AND the cropped size! Double-dipping! 4. Get yourself a GMail account (I've got invites if you need one). Then, email a copy of the document to yourself when you're done working on it. Heck...I bet somebody could get you a macro that'll do it for you automatically when you close your document. 5. Never save it to a lesser version--not an important doc like this. It tends to bloat the doc. 6. Don't be afraid of a document that's 10MB, though even a 400+ Word 2003 document of ONLY text isn't quite 2MB. 7. Unless your "desktop publishing" it now, don't put the pictures in until you're done writing. ******************* ~Anne Troy www.OfficeArticles.com www.MyExpertsOnline.com "Jeff" wrote in message ... Hi Robert To add to what others have said already: A big question for me is whether the individual files you have right now are based on the same template, and whether the formatting used is consistent over these files. These things need sorting out if not only done so; and before that, even _thinking_ about a Master Document might corrupt your work! :-) Yes they all were and will be written using the same template and styles. You could easily test the big file scenario: Bring all the chapters into one file via INCLUDETEXT fields. Save the file with active fields, then (in a copy), unlink all the fields. You have one big file now. Fiddle around with it a bit, how many pages are there? How big (filesize)? There will be about 400 pages (book pages) plus a great many images. Never heard of INCLUDETEXT fields. I'll have to read up on it. Like Daiya, I don't see much problem with frames per se. The question I'd raise here is what you use them for: Are you running body text around your frames/illustrations? What kind of illustrations are we talking about, btw, and how were they inserted into Word (presuming they were not made in Word itself)? I only recently discovered frames which is why I asked the question since they add complexity, and yes I am running text around the frames and their captions. The illustrations are mostly photographs. I insert them into Word using Insert/picture/from file. Is that the best way to do it? Thanks. -- Jeff Stevens Email address deliberately false to avoid spam "Robert M. Franz (RMF)" wrote in message ... Hello Jeff Jeff wrote: I am writing a book that has many chapters. It is a complex book, so I'm writing a little in one chapter and a little in another at various times, adding ideas as they come along. At present each chapter is in a separate file, but that has created a great many separate files and I am looking for a way to coordinate them. I therefore thought of the Master document as a tool to do this. I used to use the Master document when I was writing in WordPerfect 5.1 and it worked very well for me. But I heard that master documents have problems and a great risk of corruption in Word. Is that true? What kind of problems occur with Master documents. Can they be avoided? To add to what others have said already: A big question for me is whether the individual files you have right now are based on the same template, and whether the formatting used is consistent over these files. These things need sorting out if not only done so; and before that, even _thinking_ about a Master Document might corrupt your work! :-) Any suggestions as to how to maintain a "big picture" of all the chapters in this manuscript? I could of course put them all in one huge file with the heading chapters creating a master list in the TOC - and I'm considering doing that - but the idea of putting all the eggs in one basket that might get corrupted somehow bothers me. Am I wrong to worry about that? You could easily test the big file scenario: Bring all the chapters into one file via INCLUDETEXT fields. Save the file with active fields, then (in a copy), unlink all the fields. You have one big file now. Fiddle around with it a bit, how many pages are there? How big (filesize)? This manuscript has a lot of illustrations (if that makes a difference in the responses) and I use frames to position them within the document. Like Daiya, I don't see much problem with frames per se. The question I'd raise here is what you use them for: Are you running body text around your frames/illustrations? What kind of illustrations are we talking about, btw, and how were they inserted into Word (presuming they were not made in Word itself)? Greetinx Robert -- /"\ ASCII Ribbon Campaign | MS \ / | MVP X Against HTML | for / \ in e-mail & news | Word |
#17
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Thank you very much Anne. Its all very helpful.
-- Jeff Stevens Email address deliberately false to avoid spam "Anne Troy" wrote in message news:9af69$42b98fc7$466eb880$14187@allthenewsgroup s.com... Hee hee, Jeff... 1. I mentioned PPT just because not everybody has graphics apps. If you're using PSP, it's fine. You're exporting to JPG first, though, right? 5. There's options to save to, for instance, Word 97. When you do this, Word can actually save BOTH versions, which bloats the file size. You're probably not doing it. 7. I hear you. Me either. I am actually in the processing of writing an eBook for DTP in Word. Good luck, okay? ******************* ~Anne Troy www.OfficeArticles.com www.MyExpertsOnline.com "Jeff" wrote in message . verio.net... Great tips. Thanks. 1. If you use drawing objects, please, please, please do it in PowerPoint and group them, then copy and paste as a picture into your Word doc. I actually work on the images in Paint Shop Pro and then transfer them. Do you mention PSP just as an example or because it has a particular intrinsic value? They are not drawings but mostly scanned images or photos. 5. Never save it to a lesser version--not an important doc like this. It tends to bloat the doc. What does this mean? 7. Unless your "desktop publishing" it now, don't put the pictures in until you're done writing. Unfortunately that does not work well for me. Thank you. -- Jeff Stevens Email address deliberately false to avoid spam "Anne Troy" wrote in message news:33b81$42b90738$466eb880$10575@allthenewsgroup s.com... Hi, Jeff. Some things you can do to AVOID corruption: 1. If you use drawing objects, please, please, please do it in PowerPoint and group them, then copy and paste as a picture into your Word doc. If you lose the image, it's in PPT. Also, corruption OFTEN occurs with documents that contain multiple drawn objects with multiple parts. 2. Make sure your pictures are compressed and resized BEFORE you insert them into Word. A good photo shouldn't need to be more than 100KB. You can use www.Irfanview.com as a free graphic compression software. 3. Do not crop or resize pictures in Word. When you crop, you're literally carrying a copy of the original size AND the cropped size! Double-dipping! 4. Get yourself a GMail account (I've got invites if you need one). Then, email a copy of the document to yourself when you're done working on it. Heck...I bet somebody could get you a macro that'll do it for you automatically when you close your document. 5. Never save it to a lesser version--not an important doc like this. It tends to bloat the doc. 6. Don't be afraid of a document that's 10MB, though even a 400+ Word 2003 document of ONLY text isn't quite 2MB. 7. Unless your "desktop publishing" it now, don't put the pictures in until you're done writing. ******************* ~Anne Troy www.OfficeArticles.com www.MyExpertsOnline.com "Jeff" wrote in message ... Hi Robert To add to what others have said already: A big question for me is whether the individual files you have right now are based on the same template, and whether the formatting used is consistent over these files. These things need sorting out if not only done so; and before that, even _thinking_ about a Master Document might corrupt your work! :-) Yes they all were and will be written using the same template and styles. You could easily test the big file scenario: Bring all the chapters into one file via INCLUDETEXT fields. Save the file with active fields, then (in a copy), unlink all the fields. You have one big file now. Fiddle around with it a bit, how many pages are there? How big (filesize)? There will be about 400 pages (book pages) plus a great many images. Never heard of INCLUDETEXT fields. I'll have to read up on it. Like Daiya, I don't see much problem with frames per se. The question I'd raise here is what you use them for: Are you running body text around your frames/illustrations? What kind of illustrations are we talking about, btw, and how were they inserted into Word (presuming they were not made in Word itself)? I only recently discovered frames which is why I asked the question since they add complexity, and yes I am running text around the frames and their captions. The illustrations are mostly photographs. I insert them into Word using Insert/picture/from file. Is that the best way to do it? Thanks. -- Jeff Stevens Email address deliberately false to avoid spam "Robert M. Franz (RMF)" wrote in message ... Hello Jeff Jeff wrote: I am writing a book that has many chapters. It is a complex book, so I'm writing a little in one chapter and a little in another at various times, adding ideas as they come along. At present each chapter is in a separate file, but that has created a great many separate files and I am looking for a way to coordinate them. I therefore thought of the Master document as a tool to do this. I used to use the Master document when I was writing in WordPerfect 5.1 and it worked very well for me. But I heard that master documents have problems and a great risk of corruption in Word. Is that true? What kind of problems occur with Master documents. Can they be avoided? To add to what others have said already: A big question for me is whether the individual files you have right now are based on the same template, and whether the formatting used is consistent over these files. These things need sorting out if not only done so; and before that, even _thinking_ about a Master Document might corrupt your work! :-) Any suggestions as to how to maintain a "big picture" of all the chapters in this manuscript? I could of course put them all in one huge file with the heading chapters creating a master list in the TOC - and I'm considering doing that - but the idea of putting all the eggs in one basket that might get corrupted somehow bothers me. Am I wrong to worry about that? You could easily test the big file scenario: Bring all the chapters into one file via INCLUDETEXT fields. Save the file with active fields, then (in a copy), unlink all the fields. You have one big file now. Fiddle around with it a bit, how many pages are there? How big (filesize)? This manuscript has a lot of illustrations (if that makes a difference in the responses) and I use frames to position them within the document. Like Daiya, I don't see much problem with frames per se. The question I'd raise here is what you use them for: Are you running body text around your frames/illustrations? What kind of illustrations are we talking about, btw, and how were they inserted into Word (presuming they were not made in Word itself)? Greetinx Robert -- /"\ ASCII Ribbon Campaign | MS \ / | MVP X Against HTML | for / \ in e-mail & news | Word |
#18
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