AutoText entry

Hi,

Can you store headers and footers in an AutoText entry? I
have a letterhead template that I want to partially fill
in and store as Auto-Text. The letterhead is inside the
header and footer, and I want that to be a part of the
AutoText entry.

Thanks,

Certainly you can! In fact, if the text that you store is formatted with the
Header style or the Footer style, its name will appear in the dropdown list
of the AutoText Entries button in the Header/Footer toolbar.

For more on AutoText, see
http://word.mvps.org/faqs/customization/AutoText.htm.

--
Regards,
Jay Freedman
Microsoft Word MVP FAQ: http://word.mvps.org

Rosemary wrote:
Hi,

Can you store headers and footers in an AutoText entry? I
have a letterhead template that I want to partially fill
in and store as Auto-Text. The letterhead is inside the
header and footer, and I want that to be a part of the
AutoText entry.

Thanks,

Thanks, Jay. I did a CTRL + A to select the entire
document, but AutoText did not include the headers and
footers in the entry. How do I select an entire document,
including its headers and footers, and make it into an
AutoText entry?

Thanks,


-----Original Message-----
Certainly you can! In fact, if the text that you store is
formatted with the
Header style or the Footer style, its name will appear in
the dropdown list
of the AutoText Entries button in the Header/Footer
toolbar.

For more on AutoText, see
http://word.mvps.org/faqs/customization/AutoText.htm.

--
Regards,
Jay Freedman
Microsoft Word MVP FAQ: http://word.mvps.org

Rosemary wrote:
Hi,

Can you store headers and footers in an AutoText
entry? I
have a letterhead template that I want to partially fill
in and store as Auto-Text. The letterhead is inside the
header and footer, and I want that to be a part of the
AutoText entry.

Thanks,


.

Hi, Rosemary,

Ah, unfortunately that's not possible. You can open the Header pane, select
the text of the header (only), and make that into an AutoText entry. You can
select the body of the document and make that into another entry. You can't
put everything into one entry, though.

However, I don't quite understand where you're going with this. Since you're
creating a letter template, why not simply leave the letterhead as the
(first-page) header, and with the "boilerplate" text already in the body?
For guidance, see http://home.earthlink.net/~wordfaqs/Letterhead.htm.

--
Regards,
Jay Freedman
Microsoft Word MVP FAQ: http://word.mvps.org

Rosemayr wrote:
Thanks, Jay. I did a CTRL + A to select the entire
document, but AutoText did not include the headers and
footers in the entry. How do I select an entire document,
including its headers and footers, and make it into an
AutoText entry?

Thanks,


-----Original Message-----
Certainly you can! In fact, if the text that you store is formatted
with the Header style or the Footer style, its name will appear in
the dropdown list of the AutoText Entries button in the
Header/Footer toolbar.

For more on AutoText, see
http://word.mvps.org/faqs/customization/AutoText.htm.

--
Regards,
Jay Freedman
Microsoft Word MVP FAQ: http://word.mvps.org

Rosemary wrote:
Hi,

Can you store headers and footers in an AutoText
entry? I
have a letterhead template that I want to partially fill
in and store as Auto-Text. The letterhead is inside the
header and footer, and I want that to be a part of the
AutoText entry.

Thanks,


.

Hi Jay,

I have in fact created a template with a macro that allows
secretaries to select an attorney - that attorney's
information is then placed into an empty cell designated
for that purpose, and the letterhead is created.

In the template, I have the first page letterhead in the
header, a logo in the first page footer, and a second page
header with "Page 2", etc.

To access the template, secretaries have to go to File -
New - Letterhead tab - Letterhead Template - then select
the attorney's name and click "OK". Instead of going
through all these steps, they want a button on their
toolbar that they can click once and have their
personalized letterhead created. I have been all over the
block with this issue, including creating a new macro for
creating toolbar buttons. After all this, I settled on
using an AutoText entry with a button on the toolbar
instead. But now I've run into this other problem - I
can't store both headers and the footer inside the
AutoText entry.

So that is the history of this particular AutoText entry.
Any ideas???

Thanks,
Rosemary



-----Original Message-----
Hi, Rosemary,

Ah, unfortunately that's not possible. You can open the
Header pane, select
the text of the header (only), and make that into an
AutoText entry. You can
select the body of the document and make that into
another entry. You can't
put everything into one entry, though.

However, I don't quite understand where you're going with
this. Since you're
creating a letter template, why not simply leave the
letterhead as the
(first-page) header, and with the "boilerplate" text
already in the body?
For guidance, see
http://home.earthlink.net/~wordfaqs/Letterhead.htm.

--
Regards,
Jay Freedman
Microsoft Word MVP FAQ: http://word.mvps.org

Rosemayr wrote:
Thanks, Jay. I did a CTRL + A to select the entire
document, but AutoText did not include the headers and
footers in the entry. How do I select an entire
document,
including its headers and footers, and make it into an
AutoText entry?

Thanks,


-----Original Message-----
Certainly you can! In fact, if the text that you store
is formatted
with the Header style or the Footer style, its name
will appear in
the dropdown list of the AutoText Entries button in the
Header/Footer toolbar.

For more on AutoText, see
http://word.mvps.org/faqs/customization/AutoText.htm.

--
Regards,
Jay Freedman
Microsoft Word MVP FAQ: http://word.mvps.org

Rosemary wrote:
Hi,

Can you store headers and footers in an AutoText
entry? I
have a letterhead template that I want to partially
fill
in and store as Auto-Text. The letterhead is inside
the
header and footer, and I want that to be a part of the
AutoText entry.

Thanks,


.


.

You could create your template with a bookmark or DocProperty field in the
header where the attorney's name should go, then use a UserForm to collect
the information to write to that bookmark or document property. Since there
is a known list of attorneys, you can use a dropdown list on the UserForm to
allow users to select the appropriate one. For instructions on setting up a
UserForm to use a bookmark, see
http://word.mvps.org/FAQs/Userforms/CreateAUserForm.htm

Another possibility is an AutoTextList field; see
http://word.mvps.org/FAQs/TblsFldsFms/AutoTextList.htm

Or you might want to get Bill Coan's DataPrompter add-in to totally automate
the production of custom UserForms. See
http://www.wordsite.com/DataPrompter.html

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

wrote in message
...
Hi Jay,

I have in fact created a template with a macro that allows
secretaries to select an attorney - that attorney's
information is then placed into an empty cell designated
for that purpose, and the letterhead is created.

In the template, I have the first page letterhead in the
header, a logo in the first page footer, and a second page
header with "Page 2", etc.

To access the template, secretaries have to go to File -
New - Letterhead tab - Letterhead Template - then select
the attorney's name and click "OK". Instead of going
through all these steps, they want a button on their
toolbar that they can click once and have their
personalized letterhead created. I have been all over the
block with this issue, including creating a new macro for
creating toolbar buttons. After all this, I settled on
using an AutoText entry with a button on the toolbar
instead. But now I've run into this other problem - I
can't store both headers and the footer inside the
AutoText entry.

So that is the history of this particular AutoText entry.
Any ideas???

Thanks,
Rosemary



-----Original Message-----
Hi, Rosemary,

Ah, unfortunately that's not possible. You can open the
Header pane, select
the text of the header (only), and make that into an
AutoText entry. You can
select the body of the document and make that into
another entry. You can't
put everything into one entry, though.

However, I don't quite understand where you're going with
this. Since you're
creating a letter template, why not simply leave the
letterhead as the
(first-page) header, and with the "boilerplate" text
already in the body?
For guidance, see
http://home.earthlink.net/~wordfaqs/Letterhead.htm.

--
Regards,
Jay Freedman
Microsoft Word MVP FAQ: http://word.mvps.org

Rosemayr wrote:
Thanks, Jay. I did a CTRL + A to select the entire
document, but AutoText did not include the headers and
footers in the entry. How do I select an entire
document,
including its headers and footers, and make it into an
AutoText entry?

Thanks,


-----Original Message-----
Certainly you can! In fact, if the text that you store
is formatted
with the Header style or the Footer style, its name
will appear in
the dropdown list of the AutoText Entries button in the
Header/Footer toolbar.

For more on AutoText, see
http://word.mvps.org/faqs/customization/AutoText.htm.

--
Regards,
Jay Freedman
Microsoft Word MVP FAQ: http://word.mvps.org

Rosemary wrote:
Hi,

Can you store headers and footers in an AutoText
entry? I
have a letterhead template that I want to partially
fill
in and store as Auto-Text. The letterhead is inside
the
header and footer, and I want that to be a part of the
AutoText entry.

Thanks,


.


.

Rosemary,

Why don't you record a macro of the steps to open the
desired template and then assign the macro to a toolbar
icon?


-----Original Message-----
Hi Jay,

I have in fact created a template with a macro that
allows
secretaries to select an attorney - that attorney's
information is then placed into an empty cell designated
for that purpose, and the letterhead is created.

In the template, I have the first page letterhead in the
header, a logo in the first page footer, and a second
page
header with "Page 2", etc.

To access the template, secretaries have to go to File -
New - Letterhead tab - Letterhead Template - then select
the attorney's name and click "OK". Instead of going
through all these steps, they want a button on their
toolbar that they can click once and have their
personalized letterhead created. I have been all over
the
block with this issue, including creating a new macro for
creating toolbar buttons. After all this, I settled on
using an AutoText entry with a button on the toolbar
instead. But now I've run into this other problem - I
can't store both headers and the footer inside the
AutoText entry.

So that is the history of this particular AutoText
entry.
Any ideas???

Thanks,
Rosemary



-----Original Message-----
Hi, Rosemary,

Ah, unfortunately that's not possible. You can open the
Header pane, select
the text of the header (only), and make that into an
AutoText entry. You can
select the body of the document and make that into
another entry. You can't
put everything into one entry, though.

However, I don't quite understand where you're going
with
this. Since you're
creating a letter template, why not simply leave the
letterhead as the
(first-page) header, and with the "boilerplate" text
already in the body?
For guidance, see
http://home.earthlink.net/~wordfaqs/Letterhead.htm.

--
Regards,
Jay Freedman
Microsoft Word MVP FAQ: http://word.mvps.org

Rosemayr wrote:
Thanks, Jay. I did a CTRL + A to select the entire
document, but AutoText did not include the headers and
footers in the entry. How do I select an entire
document,
including its headers and footers, and make it into an
AutoText entry?

Thanks,


-----Original Message-----
Certainly you can! In fact, if the text that you
store
is formatted
with the Header style or the Footer style, its name
will appear in
the dropdown list of the AutoText Entries button in
the
Header/Footer toolbar.

For more on AutoText, see
http://word.mvps.org/faqs/customization/AutoText.htm.

--
Regards,
Jay Freedman
Microsoft Word MVP FAQ: http://word.mvps.org

Rosemary wrote:
Hi,

Can you store headers and footers in an AutoText
entry? I
have a letterhead template that I want to partially
fill
in and store as Auto-Text. The letterhead is inside
the
header and footer, and I want that to be a part of
the
AutoText entry.

Thanks,


.


.

.

Hi Rosemary

Both Suzanne and Greg have given reasonable suggestions. To minimize the
work in getting from your existing template to what you want, I'll just
point out that there's no reason your macro can't insert two or more
AutoText entries to set up a single letterhead document. Use one for the
body and another for the header.

If you want me to look at your template and suggest changes, zip it and mail
it to me (and I hope my spam filter doesn't eat it).

--
Regards,
Jay Freedman
Microsoft Word MVP FAQ: http://word.mvps.org

wrote:
Hi Jay,

I have in fact created a template with a macro that allows
secretaries to select an attorney - that attorney's
information is then placed into an empty cell designated
for that purpose, and the letterhead is created.

In the template, I have the first page letterhead in the
header, a logo in the first page footer, and a second page
header with "Page 2", etc.

To access the template, secretaries have to go to File -
New - Letterhead tab - Letterhead Template - then select
the attorney's name and click "OK". Instead of going
through all these steps, they want a button on their
toolbar that they can click once and have their
personalized letterhead created. I have been all over the
block with this issue, including creating a new macro for
creating toolbar buttons. After all this, I settled on
using an AutoText entry with a button on the toolbar
instead. But now I've run into this other problem - I
can't store both headers and the footer inside the
AutoText entry.

So that is the history of this particular AutoText entry.
Any ideas???

Thanks,
Rosemary



-----Original Message-----
Hi, Rosemary,

Ah, unfortunately that's not possible. You can open the Header pane,
select the text of the header (only), and make that into an AutoText
entry. You can select the body of the document and make that into
another entry. You can't
put everything into one entry, though.

However, I don't quite understand where you're going with this.
Since you're creating a letter template, why not simply leave the
letterhead as the (first-page) header, and with the "boilerplate"
text already in the body? For guidance, see
http://home.earthlink.net/~wordfaqs/Letterhead.htm.

--
Regards,
Jay Freedman
Microsoft Word MVP FAQ: http://word.mvps.org

Rosemayr wrote:
Thanks, Jay. I did a CTRL + A to select the entire
document, but AutoText did not include the headers and
footers in the entry. How do I select an entire document,
including its headers and footers, and make it into an
AutoText entry?

Thanks,


-----Original Message-----
Certainly you can! In fact, if the text that you store is formatted
with the Header style or the Footer style, its name will appear in
the dropdown list of the AutoText Entries button in the
Header/Footer toolbar.

For more on AutoText, see
http://word.mvps.org/faqs/customization/AutoText.htm.

--
Regards,
Jay Freedman
Microsoft Word MVP FAQ: http://word.mvps.org

Rosemary wrote:
Hi,

Can you store headers and footers in an AutoText entry? I
have a letterhead template that I want to partially fill
in and store as Auto-Text. The letterhead is inside the
header and footer, and I want that to be a part of the
AutoText entry.

Thanks,

I suspect you are better off with customized templates than with macros.
Those templates can call in or incorporate aspects of a base template as
they are used to create new documents. This can be done using macros or
AutoText (or both). By properly using styles and styleref fields in your
headers you can also make the continuation pages headers much more specific
to your letters.

Take a look at:

Letterhead Tips and Instructions
http://home.zebra.net/~sbarnhill/Letterhead.htm

Letterhead Textboxes and Styles tutorial
http://addbalance.com/word/download/...StylesTutorial

Template Basics
http://www.addbalance.com/usersguide/templates.htm

How to Create a Template - Part 2 - essential reading
http://www.mvps.org/word/FAQs/Custom...platePart2.htm

Word "Forms"
http://www.addbalance.com/word/wordw...rces.htm#Forms and

Word for Word Perfect Users
http://www.addbalance.com/word/wordperfect.htm if you are coming from a WP
environment (or even if you are not).

--

Charles Kenyon

Word New User FAQ & Web Directory: http://addbalance.com/word

Intermediate User's Guide to Microsoft Word (supplemented version of
Microsoft's Legal Users' Guide) http://addbalance.com/usersguide

See also the MVP FAQ: http://www.mvps.org/word which is awesome!
--------- --------- --------- --------- --------- ---------
This message is posted to a newsgroup. Please post replies
and questions to the newsgroup so that others can learn
from my ignorance and your wisdom.

wrote in message
...
Hi Jay,

I have in fact created a template with a macro that allows
secretaries to select an attorney - that attorney's
information is then placed into an empty cell designated
for that purpose, and the letterhead is created.

In the template, I have the first page letterhead in the
header, a logo in the first page footer, and a second page
header with "Page 2", etc.

To access the template, secretaries have to go to File -
New - Letterhead tab - Letterhead Template - then select
the attorney's name and click "OK". Instead of going
through all these steps, they want a button on their
toolbar that they can click once and have their
personalized letterhead created. I have been all over the
block with this issue, including creating a new macro for
creating toolbar buttons. After all this, I settled on
using an AutoText entry with a button on the toolbar
instead. But now I've run into this other problem - I
can't store both headers and the footer inside the
AutoText entry.

So that is the history of this particular AutoText entry.
Any ideas???

Thanks,
Rosemary



-----Original Message-----
Hi, Rosemary,

Ah, unfortunately that's not possible. You can open the
Header pane, select
the text of the header (only), and make that into an
AutoText entry. You can
select the body of the document and make that into
another entry. You can't
put everything into one entry, though.

However, I don't quite understand where you're going with
this. Since you're
creating a letter template, why not simply leave the
letterhead as the
(first-page) header, and with the "boilerplate" text
already in the body?
For guidance, see
http://home.earthlink.net/~wordfaqs/Letterhead.htm.

--
Regards,
Jay Freedman
Microsoft Word MVP FAQ: http://word.mvps.org

Rosemayr wrote:
Thanks, Jay. I did a CTRL + A to select the entire
document, but AutoText did not include the headers and
footers in the entry. How do I select an entire
document,
including its headers and footers, and make it into an
AutoText entry?

Thanks,


-----Original Message-----
Certainly you can! In fact, if the text that you store
is formatted
with the Header style or the Footer style, its name
will appear in
the dropdown list of the AutoText Entries button in the
Header/Footer toolbar.

For more on AutoText, see
http://word.mvps.org/faqs/customization/AutoText.htm.

--
Regards,
Jay Freedman
Microsoft Word MVP FAQ: http://word.mvps.org

Rosemary wrote:
Hi,

Can you store headers and footers in an AutoText
entry? I
have a letterhead template that I want to partially
fill
in and store as Auto-Text. The letterhead is inside
the
header and footer, and I want that to be a part of the
AutoText entry.

Thanks,


.


.

Hi Greg,

I did try to record the steps in a macro to open the
template. Problem is, I can't get the recorded macro to
record the selection I make from the user interface and
then place the info in the designated cell. The recorded
macro will only record as far as calling up the template
and it goes no farther.

Thanks,


-----Original Message-----
Rosemary,

Why don't you record a macro of the steps to open the
desired template and then assign the macro to a toolbar
icon?


-----Original Message-----
Hi Jay,

I have in fact created a template with a macro that
allows
secretaries to select an attorney - that attorney's
information is then placed into an empty cell designated
for that purpose, and the letterhead is created.

In the template, I have the first page letterhead in the
header, a logo in the first page footer, and a second
page
header with "Page 2", etc.

To access the template, secretaries have to go to File -
New - Letterhead tab - Letterhead Template - then select
the attorney's name and click "OK". Instead of going
through all these steps, they want a button on their
toolbar that they can click once and have their
personalized letterhead created. I have been all over
the
block with this issue, including creating a new macro
for
creating toolbar buttons. After all this, I settled on
using an AutoText entry with a button on the toolbar
instead. But now I've run into this other problem - I
can't store both headers and the footer inside the
AutoText entry.

So that is the history of this particular AutoText
entry.
Any ideas???

Thanks,
Rosemary



-----Original Message-----
Hi, Rosemary,

Ah, unfortunately that's not possible. You can open the
Header pane, select
the text of the header (only), and make that into an
AutoText entry. You can
select the body of the document and make that into
another entry. You can't
put everything into one entry, though.

However, I don't quite understand where you're going
with
this. Since you're
creating a letter template, why not simply leave the
letterhead as the
(first-page) header, and with the "boilerplate" text
already in the body?
For guidance, see
http://home.earthlink.net/~wordfaqs/Letterhead.htm.

--
Regards,
Jay Freedman
Microsoft Word MVP FAQ: http://word.mvps.org

Rosemayr wrote:
Thanks, Jay. I did a CTRL + A to select the entire
document, but AutoText did not include the headers and
footers in the entry. How do I select an entire
document,
including its headers and footers, and make it into an
AutoText entry?

Thanks,


-----Original Message-----
Certainly you can! In fact, if the text that you
store
is formatted
with the Header style or the Footer style, its name
will appear in
the dropdown list of the AutoText Entries button in
the
Header/Footer toolbar.

For more on AutoText, see
http://word.mvps.org/faqs/customization/AutoText.htm.

--
Regards,
Jay Freedman
Microsoft Word MVP FAQ: http://word.mvps.org

Rosemary wrote:
Hi,

Can you store headers and footers in an AutoText
entry? I
have a letterhead template that I want to partially
fill
in and store as Auto-Text. The letterhead is
inside
the
header and footer, and I want that to be a part of
the
AutoText entry.

Thanks,


.


.

.

.