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Managing Long Documents



 
 
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  #11  
Old February 8th, 2006, 12:24 AM posted to microsoft.public.word.formatting.longdocs
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Default Managing Long Documents

Hi Rhino,

The document is 1077 pages of pure text. There are no separations between
the "chapters" other than the text "Chapter 1: Foo", "Chapter 2: Bar", etc.
Therefore, there is no Document Map.

If I go to the effort of formatting the document properly, I assume that I
will have a proper DocumentMap by the end of the process but that doesn't
help me now.


It shouldn't take more than a few minutes to apply, say, Heading 1 to all
your Chapter titles (and Heading 2 to your chapter subsections, if you
want). Especially since you can use a Find for "chapter" to navigate to
them. That will be enough to let you use the doc map.

It's worth the effort. Actually, if you turn on the Doc Map (View | Doc
Map), Word might even recognize your chapter headings and put them in there.
You can try it.

More information:
How to Use the Doc Map
http://www.shaunakelly.com/word/documentmap/index.html
Use Built-in Heading Styles
http://www.shaunakelly.com/word/numb...ingStyles.html


--
Daiya Mitchell, MVP Mac/Word
Word FAQ: http://www.word.mvps.org/
MacWord Tips: http://www.word.mvps.org/MacWordNew/
What's an MVP? A volunteer! Read the FAQ: http://mvp.support.microsoft.com/

  #12  
Old February 8th, 2006, 08:19 AM posted to microsoft.public.word.formatting.longdocs
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Default Managing Long Documents

Yes, you are correct: once you have applied the built-in Heading series
styles, Document Map will work.

The "bloat" you are seeing is probably coming from the Master Document
underpinnings (extra code inserted to enable Master Documents to work...)

I am not sure whether Master Documents is a "Religious Argument", but I can
pretty much guarantee that you will find yourself conversing with or taking
in vain the name of the Deity if you continue editing a master document :-)

Make sure your backup strategy is bullet-proof :-)

Now, Word should not be "sagging" with half a gig of memory on a document
that's only four megs. As others have said, to work comfortably in long
documents:

1) Word in Normal view

2) Turn off everything Automatic, particularly Live Word Count, Smart Tags
etc.

3) Do not allow tables to span more than about 20 pages.

4) Use linked pictures, not embedded pictures.

5) Quit all applications other than Word

6) If you have two physical hard drives, move your paging file to the
device that does NOT contain Windows.

7) Assign a contiguous paging file 1.5 times the memory size and of fixed
size.

Word should "slow" a little at about 1,000 pages, but it should stay with
you up to around 5,500 pages. As you replace direct formatting with
style-based formatting, the file size ought to shrink slightly.

Hope this helps


On 8/2/06 9:58 AM, in article , "Rhino"
wrote:


"PeterMcC" wrote in message
...
Robert M. Franz (RMF) wrote in


Hi Rhino

Rhino wrote:
Is there anything I can do to make it easier to scroll within large
documents?


Just a note to add to RMF's post - have you tried navigating via the
Document Map function?


The document is 1077 pages of pure text. There are no separations between
the "chapters" other than the text "Chapter 1: Foo", "Chapter 2: Bar", etc.
Therefore, there is no Document Map.

If I go to the effort of formatting the document properly, I assume that I
will have a proper DocumentMap by the end of the process but that doesn't
help me now.

Or am I misunderstanding your point?

--
Rhino



--

Please reply to the newsgroup to maintain the thread. Please do not email
me unless I ask you to.

John McGhie
Microsoft MVP, Word and Word for Macintosh. Consultant Technical Writer
Sydney, Australia +61 (0) 4 1209 1410

  #13  
Old February 8th, 2006, 10:29 AM posted to microsoft.public.word.formatting.longdocs
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Posts: n/a
Default Managing Long Documents

Rhino wrote in


"PeterMcC" wrote in message
...
Robert M. Franz (RMF) wrote in


Hi Rhino

Rhino wrote:
Is there anything I can do to make it easier to scroll within large
documents?


Just a note to add to RMF's post - have you tried navigating via the
Document Map function?


The document is 1077 pages of pure text. There are no separations
between the "chapters" other than the text "Chapter 1: Foo", "Chapter
2: Bar", etc. Therefore, there is no Document Map.

If I go to the effort of formatting the document properly, I assume
that I will have a proper DocumentMap by the end of the process but
that doesn't help me now.

Or am I misunderstanding your point?


I appreciate that we all have our own ways of working; however, it is
normally considered prudent to _start_ with a properly structured
hierarchical outline. It pays dividends in many areas and, almost as an
unlooked-for bonus, it means that you can use the Document Map and Outline
view.

--
PeterMcC
If you feel that any of the above is incorrect,
inappropriate or offensive in any way,
please ignore it and accept my apologies.

  #14  
Old February 8th, 2006, 07:04 PM posted to microsoft.public.word.formatting.longdocs
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Posts: n/a
Default Managing Long Documents

We are talking about 5500 images.

Bert.
"PeterMcC" wrote in message
...
Bert wrote in


"PeterMcC" wrote in message
...
Robert M. Franz (RMF) wrote in


Hi Rhino

Rhino wrote:
Is there anything I can do to make it easier to scroll within large
documents?

Just a note to add to RMF's post - have you tried navigating via the
Document Map function?


Can you explain this further. I have a file over 3000 pages and 300
MB in size. Now I can cut it in chapters, that iswhat I do, but when
I am finished I need to put the whole document together for the index
and compile to pdf file. The problems start here.


Sorry, Bert - my comment only helps with making it easier to navigate
large
documents.

I'm a little surprised at the size of the file though - 100KB per page
seems
rather large. If that's caused by images, have you thought about leaving
placeholders for them until the final version?

--
PeterMcC
If you feel that any of the above is incorrect,
inappropriate or offensive in any way,
please ignore it and accept my apologies.



  #15  
Old February 8th, 2006, 08:08 PM posted to microsoft.public.word.formatting.longdocs
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Posts: n/a
Default Managing Long Documents

If you can insert the images as links it will go a long way toward making
the document more manageable until you convert to pdf.
--
Charles Kenyon

Word New User FAQ & Web Directory: http://addbalance.com/word

Intermediate User's Guide to Microsoft Word (supplemented version of
Microsoft's Legal Users' Guide) http://addbalance.com/usersguide

See also the MVP FAQ: http://word.mvps.org/FAQs/ which is awesome!
--------- --------- --------- --------- --------- ---------
This message is posted to a newsgroup. Please post replies
and questions to the newsgroup so that others can learn
from my ignorance and your wisdom.


"Bert" wrote in message
...
We are talking about 5500 images.

Bert.
"PeterMcC" wrote in message
...
Bert wrote in


"PeterMcC" wrote in message
...
Robert M. Franz (RMF) wrote in


Hi Rhino

Rhino wrote:
Is there anything I can do to make it easier to scroll within large
documents?

Just a note to add to RMF's post - have you tried navigating via the
Document Map function?


Can you explain this further. I have a file over 3000 pages and 300
MB in size. Now I can cut it in chapters, that iswhat I do, but when
I am finished I need to put the whole document together for the index
and compile to pdf file. The problems start here.


Sorry, Bert - my comment only helps with making it easier to navigate
large
documents.

I'm a little surprised at the size of the file though - 100KB per page
seems
rather large. If that's caused by images, have you thought about leaving
placeholders for them until the final version?

--
PeterMcC
If you feel that any of the above is incorrect,
inappropriate or offensive in any way,
please ignore it and accept my apologies.





  #16  
Old February 9th, 2006, 10:20 AM posted to microsoft.public.word.formatting.longdocs
external usenet poster
 
Posts: n/a
Default Managing Long Documents

Hi Bert:

If you're going to put 5,500 images in a document, you MUST use "linked and
not embedded" images.

Look for the Help topic " Create a linked or embedded object from an
existing file" to see how.

I think you will need to split that document into chapters (NOT
master/subdocuments!!). Word will go up to 5,500 "pages" in a single file,
but I doubt whether it will go higher than about a thousand images without
becoming unworkably slow.

Cheers


On 9/2/06 5:04 AM, in article ,
"Bert" wrote:

We are talking about 5500 images.

Bert.
"PeterMcC" wrote in message
...
Bert wrote in


"PeterMcC" wrote in message
...
Robert M. Franz (RMF) wrote in


Hi Rhino

Rhino wrote:
Is there anything I can do to make it easier to scroll within large
documents?

Just a note to add to RMF's post - have you tried navigating via the
Document Map function?


Can you explain this further. I have a file over 3000 pages and 300
MB in size. Now I can cut it in chapters, that iswhat I do, but when
I am finished I need to put the whole document together for the index
and compile to pdf file. The problems start here.


Sorry, Bert - my comment only helps with making it easier to navigate
large
documents.

I'm a little surprised at the size of the file though - 100KB per page
seems
rather large. If that's caused by images, have you thought about leaving
placeholders for them until the final version?

--
PeterMcC
If you feel that any of the above is incorrect,
inappropriate or offensive in any way,
please ignore it and accept my apologies.




--

Please reply to the newsgroup to maintain the thread. Please do not email
me unless I ask you to.

John McGhie
Microsoft MVP, Word and Word for Macintosh. Consultant Technical Writer
Sydney, Australia +61 (0) 4 1209 1410

 




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