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#1
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What is the difference between "groups" and "distribution lists?"
In Outlook 2007, the navigation pane has an option under Current View called
"Add new group." Once you make a Group and name it . . . what else can be done? I can find no options for adding members from the contact list. How do you populate this group? What can you do with the group after you do (magically) add members? I would like to find a feature that will allow me to take various Contacts and sort them into lists of His Family, Her Family, College Friends, etc. If Groups isn't the way, then how can this be done? A Distribution List seems limited to emailing only. I want to manage all my contacts and a great many of them do not have email. Danelle in Kansas |
#3
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What is the difference between "groups" and "distribution lists?"
Start your post by specifying to which view of Outlook 2007 you are
referring. There is no way we could possible know that. -- Russ Valentine [MVP-Outlook] "Danelle in Kansas" Danelle in wrote in message ... In Outlook 2007, the navigation pane has an option under Current View called "Add new group." Once you make a Group and name it . . . what else can be done? I can find no options for adding members from the contact list. How do you populate this group? What can you do with the group after you do (magically) add members? I would like to find a feature that will allow me to take various Contacts and sort them into lists of His Family, Her Family, College Friends, etc. If Groups isn't the way, then how can this be done? A Distribution List seems limited to emailing only. I want to manage all my contacts and a great many of them do not have email. Danelle in Kansas |
#4
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What is the difference between "groups" and "distribution list
"functionality for organizing folders, not items" Thanks, that makes it much
clearer. It also explains why the option to Add New Group appears in the Navigation Pane whether you are working with Mail, Contacts, etc. I'll keep reading up on Categories . . . still not sure how to grab the data I want. Danelle in Kansas Using Outlook for the first time "Sue Mosher [MVP-Outlook]" wrote: Navigation pane groups give you a little bit of functionality for organizing folders, not items. They have no connection whatsoever with distribution lists. The feature that does what you describe is Outlook categories. "Danelle in Kansas" Danelle in wrote in message ... In Outlook 2007, the navigation pane has an option under Current View called "Add new group." Once you make a Group and name it . . . what else can be done? I can find no options for adding members from the contact list. How do you populate this group? What can you do with the group after you do (magically) add members? I would like to find a feature that will allow me to take various Contacts and sort them into lists of His Family, Her Family, College Friends, etc. If Groups isn't the way, then how can this be done? A Distribution List seems limited to emailing only. I want to manage all my contacts and a great many of them do not have email. Danelle in Kansas |
#5
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What is the difference between "groups" and "distribution list
Just to clarify, I specifically posted in the Contacts discussion group, and
my question was about making groups from Contacts. Do you have any advice regarding my orginal questions? Danelle in Kansas, Using Outlook for the first time, 2 weeks and counting . . . "Russ Valentine [MVP-Outlook]" wrote: Start your post by specifying to which view of Outlook 2007 you are referring. There is no way we could possible know that. -- Russ Valentine [MVP-Outlook] "Danelle in Kansas" Danelle in wrote in message ... In Outlook 2007, the navigation pane has an option under Current View called "Add new group." Once you make a Group and name it . . . what else can be done? I can find no options for adding members from the contact list. How do you populate this group? What can you do with the group after you do (magically) add members? I would like to find a feature that will allow me to take various Contacts and sort them into lists of His Family, Her Family, College Friends, etc. If Groups isn't the way, then how can this be done? A Distribution List seems limited to emailing only. I want to manage all my contacts and a great many of them do not have email. Danelle in Kansas |
#6
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What is the difference between "groups" and "distribution list
In the Contacts view, this option provides the only the ability to create
separate Contact Folders. If that is not what you want to do, then figure out what you do want to do. Look into creating Distribution Lists or Categories, whichever suits you best. The Help files are your friend. -- Russ Valentine [MVP-Outlook] "Danelle in Kansas" wrote in message ... Just to clarify, I specifically posted in the Contacts discussion group, and my question was about making groups from Contacts. Do you have any advice regarding my orginal questions? Danelle in Kansas, Using Outlook for the first time, 2 weeks and counting . . . "Russ Valentine [MVP-Outlook]" wrote: Start your post by specifying to which view of Outlook 2007 you are referring. There is no way we could possible know that. -- Russ Valentine [MVP-Outlook] "Danelle in Kansas" Danelle in wrote in message ... In Outlook 2007, the navigation pane has an option under Current View called "Add new group." Once you make a Group and name it . . . what else can be done? I can find no options for adding members from the contact list. How do you populate this group? What can you do with the group after you do (magically) add members? I would like to find a feature that will allow me to take various Contacts and sort them into lists of His Family, Her Family, College Friends, etc. If Groups isn't the way, then how can this be done? A Distribution List seems limited to emailing only. I want to manage all my contacts and a great many of them do not have email. Danelle in Kansas |
#7
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What is the difference between "groups" and "distribution list
have a look at the articles here for some ideas on Categories and Grouping
www.judygleeson.com I hope this helps you at least a little bit! Judy Gleeson MVP Outlook Outlook trainer and author of Productiv_IT with Outlook www.acorntraining.com.au Canberra, Australia Joseph Joubert To teach is to learn twice. "Russ Valentine [MVP-Outlook]" wrote in message ... In the Contacts view, this option provides the only the ability to create separate Contact Folders. If that is not what you want to do, then figure out what you do want to do. Look into creating Distribution Lists or Categories, whichever suits you best. The Help files are your friend. -- Russ Valentine [MVP-Outlook] "Danelle in Kansas" wrote in message ... Just to clarify, I specifically posted in the Contacts discussion group, and my question was about making groups from Contacts. Do you have any advice regarding my orginal questions? Danelle in Kansas, Using Outlook for the first time, 2 weeks and counting . . . "Russ Valentine [MVP-Outlook]" wrote: Start your post by specifying to which view of Outlook 2007 you are referring. There is no way we could possible know that. -- Russ Valentine [MVP-Outlook] "Danelle in Kansas" Danelle in wrote in message ... In Outlook 2007, the navigation pane has an option under Current View called "Add new group." Once you make a Group and name it . . . what else can be done? I can find no options for adding members from the contact list. How do you populate this group? What can you do with the group after you do (magically) add members? I would like to find a feature that will allow me to take various Contacts and sort them into lists of His Family, Her Family, College Friends, etc. If Groups isn't the way, then how can this be done? A Distribution List seems limited to emailing only. I want to manage all my contacts and a great many of them do not have email. Danelle in Kansas |
#8
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What is the difference between "groups" and "distribution lists?"
Perhaps a few specifics would be helpful.
--I have entered each of our family and friends into Contacts and categorized them; many have more than one category, such as HisFamily, NMFriends, and Suisse. --Our son is graduating this summer. I made a new category, Graduation, and marked the appropriate contacts. Please note: this data will be used for addressing invitations, calculating foreign postage, tracking gifts and writing thank-you notes; a Distribution List will not serve the purpose. --I need to print a listing of all contacts in the Graduation category, and I want this list sorted by the other categories associated with each contact. (So Grandma Mary and Aunt Susie are in the same section of the Graduation List.) --Starting with Contacts/CurrentView/ByCategory I see the listing of all contacts contained in the Graduation category. Using CustomizeCurrentView, the Sort command seems to offer hope of acheiving my goal. However, Sort/SortItemsBy options are restricted to a drop-down menu that does NOT contain Categories as an option. I can see the potential power of Categories--I just can't find the proper tools to use that power. Danelle in Kansas "Danelle in Kansas" wrote: In Outlook 2007, the navigation pane has an option under Current View called "Add new group." Once you make a Group and name it . . . what else can be done? I can find no options for adding members from the contact list. How do you populate this group? What can you do with the group after you do (magically) add members? I would like to find a feature that will allow me to take various Contacts and sort them into lists of His Family, Her Family, College Friends, etc. If Groups isn't the way, then how can this be done? A Distribution List seems limited to emailing only. I want to manage all my contacts and a great many of them do not have email. Danelle in Kansas |
#9
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What is the difference between "groups" and "distribution lists?"
Categories and separate Contact Subfolders are the two main methods for
grouping Contacts. You can compare the advantages and disadvantages of each here to see which will meet your needs: http://www.slipstick.com/contacts/oloabcat.htm -- Russ Valentine [MVP-Outlook] "Danelle in Kansas" wrote in message ... Perhaps a few specifics would be helpful. --I have entered each of our family and friends into Contacts and categorized them; many have more than one category, such as HisFamily, NMFriends, and Suisse. --Our son is graduating this summer. I made a new category, Graduation, and marked the appropriate contacts. Please note: this data will be used for addressing invitations, calculating foreign postage, tracking gifts and writing thank-you notes; a Distribution List will not serve the purpose. --I need to print a listing of all contacts in the Graduation category, and I want this list sorted by the other categories associated with each contact. (So Grandma Mary and Aunt Susie are in the same section of the Graduation List.) --Starting with Contacts/CurrentView/ByCategory I see the listing of all contacts contained in the Graduation category. Using CustomizeCurrentView, the Sort command seems to offer hope of acheiving my goal. However, Sort/SortItemsBy options are restricted to a drop-down menu that does NOT contain Categories as an option. I can see the potential power of Categories--I just can't find the proper tools to use that power. Danelle in Kansas "Danelle in Kansas" wrote: In Outlook 2007, the navigation pane has an option under Current View called "Add new group." Once you make a Group and name it . . . what else can be done? I can find no options for adding members from the contact list. How do you populate this group? What can you do with the group after you do (magically) add members? I would like to find a feature that will allow me to take various Contacts and sort them into lists of His Family, Her Family, College Friends, etc. If Groups isn't the way, then how can this be done? A Distribution List seems limited to emailing only. I want to manage all my contacts and a great many of them do not have email. Danelle in Kansas |
#10
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What is the difference between "groups" and "distribution lists?"
You can't sort by categories because an item can have multiple categories. Instead, you group by categories as you've already seen. You can also filter a view by categories so that you see only the Graduation category items, for example.
-- Sue Mosher, Outlook MVP Author of Configuring Microsoft Outlook 2003 http://www.turtleflock.com/olconfig/index.htm and Microsoft Outlook Programming - Jumpstart for Administrators, Power Users, and Developers http://www.outlookcode.com/article.aspx?id=54 "Danelle in Kansas" wrote in message ... Perhaps a few specifics would be helpful. --I have entered each of our family and friends into Contacts and categorized them; many have more than one category, such as HisFamily, NMFriends, and Suisse. --Our son is graduating this summer. I made a new category, Graduation, and marked the appropriate contacts. Please note: this data will be used for addressing invitations, calculating foreign postage, tracking gifts and writing thank-you notes; a Distribution List will not serve the purpose. --I need to print a listing of all contacts in the Graduation category, and I want this list sorted by the other categories associated with each contact. (So Grandma Mary and Aunt Susie are in the same section of the Graduation List.) --Starting with Contacts/CurrentView/ByCategory I see the listing of all contacts contained in the Graduation category. Using CustomizeCurrentView, the Sort command seems to offer hope of acheiving my goal. However, Sort/SortItemsBy options are restricted to a drop-down menu that does NOT contain Categories as an option. I can see the potential power of Categories--I just can't find the proper tools to use that power. Danelle in Kansas "Danelle in Kansas" wrote: In Outlook 2007, the navigation pane has an option under Current View called "Add new group." Once you make a Group and name it . . . what else can be done? I can find no options for adding members from the contact list. How do you populate this group? What can you do with the group after you do (magically) add members? I would like to find a feature that will allow me to take various Contacts and sort them into lists of His Family, Her Family, College Friends, etc. If Groups isn't the way, then how can this be done? A Distribution List seems limited to emailing only. I want to manage all my contacts and a great many of them do not have email. Danelle in Kansas |
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