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Labels-single spacing - how to make default Word 2007



 
 
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  #11  
Old August 18th, 2007, 04:24 PM posted to microsoft.public.word.pagelayout
Icemaiden
external usenet poster
 
Posts: 5
Default Labels-single spacing - how to make default Word 2007

Thanks you both, Beth and Graham, I was starting to think I was totally
missing something and was nuts. I will direct users to make a default
template to use and maybe MS will add something in the future so this won't
be necessary! :-)

Thanks for your time!

LT

"Graham Mayor" wrote:

OK - I see what you mean.

I had prepared my web page
http://www.gmayor.com/merge_labels_with_word_2007.htm based on the default
settings of Word 2007 and noted in it the problem with spacing of the
addresses. I subsequently modified the normal style which is used as in
previous versions as the default for tables and took it as read that it
would apply also to tables created as part of mail merge - which as you
point out it doesn't. Although the suggestions on my web page for dealing
with the spacing remain valid, the reasons don't so I will have to
re-address that over the weekend

--

Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site http://word.mvps.org




Beth Melton wrote:
Have you actually tried this in Word 2007 and *mail merge* labels,
Graham??
Regular labels are fine and they automatically use no spacing with no
need to modify the defaults. It's when using mail merge this occurs.
As soon as you select Labels as the main document type, space
*before* each paragraph and single space are added as direct
formatting. The new defaults use 10 pts space after (not 12) and 1.15
lines between.
Additional Notes:
- When using Outlook 2007, Word is irrelevant since Outlook no longer
uses Winword.exe and does not use Normal.dotm.
- If you want to avoid the issues with table styles, and other style
nuances we experienced in past versions, then you should modify the
Document Defaults and leave the Normal style unmodified.
- The Normal template for Word 2007 is always Norma.dotm - never
Normal.dotx.

~Beth Melton

"Graham Mayor" wrote in message
...
The normal template in Word 2007 will be normal.dotm (or dotx)
rather than normal.dot which was for earlier versions, and suggests
that you are editing the wrong file. It is certainly possible to set
the normal style to have no space before or after and thus have
labels which match. Right click 'Normal' on the home tab. Choose
'Modify'. Remove spacing from the paragraph formatting options.
Check the 'new documents based on this style' check box and when you
close out of Word (plus Outlook if running) , save the normal
template when prompted.




  #12  
Old August 19th, 2007, 08:25 AM posted to microsoft.public.word.pagelayout
Graham Mayor
external usenet poster
 
Posts: 18,297
Default Labels-single spacing - how to make default Word 2007

I made the changes to my web site yesterday, which you may find of
interest - All your users would have to do is save the formatted merge
source document and attach the data file as required (assuming the same
field names)
http://www.gmayor.com/merge_labels_with_word_2007.htm

--

Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site http://word.mvps.org


Icemaiden wrote:
Thanks you both, Beth and Graham, I was starting to think I was
totally missing something and was nuts. I will direct users to make
a default template to use and maybe MS will add something in the
future so this won't be necessary! :-)

Thanks for your time!

LT

"Graham Mayor" wrote:

OK - I see what you mean.

I had prepared my web page
http://www.gmayor.com/merge_labels_with_word_2007.htm based on the
default settings of Word 2007 and noted in it the problem with
spacing of the addresses. I subsequently modified the normal style
which is used as in previous versions as the default for tables and
took it as read that it would apply also to tables created as part
of mail merge - which as you point out it doesn't. Although the
suggestions on my web page for dealing with the spacing remain
valid, the reasons don't so I will have to re-address that over the
weekend

--

Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site http://word.mvps.org




Beth Melton wrote:
Have you actually tried this in Word 2007 and *mail merge* labels,
Graham??
Regular labels are fine and they automatically use no spacing with
no need to modify the defaults. It's when using mail merge this
occurs. As soon as you select Labels as the main document type,
space *before* each paragraph and single space are added as direct
formatting. The new defaults use 10 pts space after (not 12) and
1.15 lines between.
Additional Notes:
- When using Outlook 2007, Word is irrelevant since Outlook no
longer uses Winword.exe and does not use Normal.dotm.
- If you want to avoid the issues with table styles, and other style
nuances we experienced in past versions, then you should modify the
Document Defaults and leave the Normal style unmodified.
- The Normal template for Word 2007 is always Norma.dotm - never
Normal.dotx.

~Beth Melton

"Graham Mayor" wrote in message
...
The normal template in Word 2007 will be normal.dotm (or dotx)
rather than normal.dot which was for earlier versions, and suggests
that you are editing the wrong file. It is certainly possible to
set the normal style to have no space before or after and thus have
labels which match. Right click 'Normal' on the home tab. Choose
'Modify'. Remove spacing from the paragraph formatting options.
Check the 'new documents based on this style' check box and when
you close out of Word (plus Outlook if running) , save the normal
template when prompted.



  #13  
Old August 19th, 2007, 08:43 AM posted to microsoft.public.word.pagelayout
Graham Mayor
external usenet poster
 
Posts: 18,297
Default Labels-single spacing - how to make default Word 2007

Incidentally, as an illustration of how confused this function is, if you
start by adding a label layout to a document from the labels tool on the
mailings tab, and then use Select Recipients to add the data source then
Insert Merge field to insert the fields (rather than use the Start The Mail
Merge) to start the merge and select the label format, the padding is not
added.

You would then have to go to the Start The Mail Merge Button, set the
document type to labels and then cancel out of the label dialog to set the
merge type as mailing labels. This doesn't then add the unwanted padding
either. I suspect this is why I missed the padding issue in the first place
as I have tended to carry over practices learned with earlier versions and
as a matter of course I would start from the table format I wished to use.

You could even add the document type selector to the QAT - it is in the
tools 'not on the ribbon' and called 'Main Document Setup'

--

Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site http://word.mvps.org




Icemaiden wrote:
Thanks you both, Beth and Graham, I was starting to think I was
totally missing something and was nuts. I will direct users to make
a default template to use and maybe MS will add something in the
future so this won't be necessary! :-)

Thanks for your time!

LT

"Graham Mayor" wrote:

OK - I see what you mean.

I had prepared my web page
http://www.gmayor.com/merge_labels_with_word_2007.htm based on the
default settings of Word 2007 and noted in it the problem with
spacing of the addresses. I subsequently modified the normal style
which is used as in previous versions as the default for tables and
took it as read that it would apply also to tables created as part
of mail merge - which as you point out it doesn't. Although the
suggestions on my web page for dealing with the spacing remain
valid, the reasons don't so I will have to re-address that over the
weekend

--

Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site http://word.mvps.org




Beth Melton wrote:
Have you actually tried this in Word 2007 and *mail merge* labels,
Graham??
Regular labels are fine and they automatically use no spacing with
no need to modify the defaults. It's when using mail merge this
occurs. As soon as you select Labels as the main document type,
space *before* each paragraph and single space are added as direct
formatting. The new defaults use 10 pts space after (not 12) and
1.15 lines between.
Additional Notes:
- When using Outlook 2007, Word is irrelevant since Outlook no
longer uses Winword.exe and does not use Normal.dotm.
- If you want to avoid the issues with table styles, and other style
nuances we experienced in past versions, then you should modify the
Document Defaults and leave the Normal style unmodified.
- The Normal template for Word 2007 is always Norma.dotm - never
Normal.dotx.

~Beth Melton

"Graham Mayor" wrote in message
...
The normal template in Word 2007 will be normal.dotm (or dotx)
rather than normal.dot which was for earlier versions, and suggests
that you are editing the wrong file. It is certainly possible to
set the normal style to have no space before or after and thus have
labels which match. Right click 'Normal' on the home tab. Choose
'Modify'. Remove spacing from the paragraph formatting options.
Check the 'new documents based on this style' check box and when
you close out of Word (plus Outlook if running) , save the normal
template when prompted.



  #14  
Old August 19th, 2007, 05:38 PM posted to microsoft.public.word.pagelayout
Beth Melton
external usenet poster
 
Posts: 2,566
Default Labels-single spacing - how to make default Word 2007

Incidentally, there is still some misinformation on your page regarding Word
2007 labels.

Do you happen to still be using a beta version?

Please post all follow-up questions to the newsgroup. Requests for
assistance by email cannot be acknowledged.

~~~~~~~~~~~~~~~
Beth Melton
Microsoft Office MVP

Coauthor of Word 2007 Inside Out:
http://www.microsoft.com/MSPress/boo...x#AboutTheBook

Word FAQ: http://mvps.org/word
TechTrax eZine: http://mousetrax.com/techtrax/
MVP FAQ site: http://mvps.org/

"Graham Mayor" wrote in message
...
I made the changes to my web site yesterday, which you may find of
interest - All your users would have to do is save the formatted merge
source document and attach the data file as required (assuming the same
field names)
http://www.gmayor.com/merge_labels_with_word_2007.htm

--

Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site http://word.mvps.org


Icemaiden wrote:
Thanks you both, Beth and Graham, I was starting to think I was
totally missing something and was nuts. I will direct users to make
a default template to use and maybe MS will add something in the
future so this won't be necessary! :-)

Thanks for your time!

LT

"Graham Mayor" wrote:

OK - I see what you mean.

I had prepared my web page
http://www.gmayor.com/merge_labels_with_word_2007.htm based on the
default settings of Word 2007 and noted in it the problem with
spacing of the addresses. I subsequently modified the normal style
which is used as in previous versions as the default for tables and
took it as read that it would apply also to tables created as part
of mail merge - which as you point out it doesn't. Although the
suggestions on my web page for dealing with the spacing remain
valid, the reasons don't so I will have to re-address that over the
weekend

--

Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site http://word.mvps.org




Beth Melton wrote:
Have you actually tried this in Word 2007 and *mail merge* labels,
Graham??
Regular labels are fine and they automatically use no spacing with
no need to modify the defaults. It's when using mail merge this
occurs. As soon as you select Labels as the main document type,
space *before* each paragraph and single space are added as direct
formatting. The new defaults use 10 pts space after (not 12) and
1.15 lines between.
Additional Notes:
- When using Outlook 2007, Word is irrelevant since Outlook no
longer uses Winword.exe and does not use Normal.dotm.
- If you want to avoid the issues with table styles, and other style
nuances we experienced in past versions, then you should modify the
Document Defaults and leave the Normal style unmodified.
- The Normal template for Word 2007 is always Norma.dotm - never
Normal.dotx.

~Beth Melton

"Graham Mayor" wrote in message
...
The normal template in Word 2007 will be normal.dotm (or dotx)
rather than normal.dot which was for earlier versions, and suggests
that you are editing the wrong file. It is certainly possible to
set the normal style to have no space before or after and thus have
labels which match. Right click 'Normal' on the home tab. Choose
'Modify'. Remove spacing from the paragraph formatting options.
Check the 'new documents based on this style' check box and when
you close out of Word (plus Outlook if running) , save the normal
template when prompted.





  #15  
Old August 19th, 2007, 06:08 PM posted to microsoft.public.word.pagelayout
Beth Melton
external usenet poster
 
Posts: 2,566
Default Labels-single spacing - how to make default Word 2007

I guess I don't see this as confusing. The extra padding is a function of
the Label Options dialog box when used with Mail Merge. If you don't use the
dialog box to create the label definition then the padding will not be
added. If you use the dialog box then the padding will be added since the
procedure for creating the label definition occurs when you click OK in the
Label Options dialog box.

As a matter of fact, I think mail merge in Word 2007 is the least confusing
so far. The Mailings tab categorizes each primary process for mail merge
into groups on the tab: Start Mail Merge, Write & Insert Fields, Preview
Results, and Finish. I think it's even more straightforward than the old
Mail Merge Helper. This was good but it didn't include the process for
inserting the mail merge fields. Once the dialog box closed you needed to
know to use the mail merge toolbar and find the command to insert the
fields. If you follow the commands on the Mailings tab for mail merge from
left to right, each step is presented to you. Perhaps this is an example of
how trying to continue to implement old methods will make things more
confusing in the new version?

Regarding adding the "Main Document Setup" command to the QAT, how does this
work any different than using the Start Mail Merge command on the Mailings
tab? The extra space is still added since it appears to be calling the same
routine as the Start Mail Merge command.

Please post all follow-up questions to the newsgroup. Requests for
assistance by email cannot be acknowledged.

~~~~~~~~~~~~~~~
Beth Melton
Microsoft Office MVP

Coauthor of Word 2007 Inside Out:
http://www.microsoft.com/MSPress/boo...x#AboutTheBook

Word FAQ: http://mvps.org/word
TechTrax eZine: http://mousetrax.com/techtrax/
MVP FAQ site: http://mvps.org/

"Graham Mayor" wrote in message
...
Incidentally, as an illustration of how confused this function is, if you
start by adding a label layout to a document from the labels tool on the
mailings tab, and then use Select Recipients to add the data source then
Insert Merge field to insert the fields (rather than use the Start The
Mail Merge) to start the merge and select the label format, the padding is
not added.

You would then have to go to the Start The Mail Merge Button, set the
document type to labels and then cancel out of the label dialog to set the
merge type as mailing labels. This doesn't then add the unwanted padding
either. I suspect this is why I missed the padding issue in the first
place as I have tended to carry over practices learned with earlier
versions and as a matter of course I would start from the table format I
wished to use.

You could even add the document type selector to the QAT - it is in the
tools 'not on the ribbon' and called 'Main Document Setup'



  #16  
Old August 20th, 2007, 07:04 AM posted to microsoft.public.word.pagelayout
Graham Mayor
external usenet poster
 
Posts: 18,297
Default Labels-single spacing - how to make default Word 2007

Beth Melton wrote:
I guess I don't see this as confusing. The extra padding is a
function of the Label Options dialog box when used with Mail Merge.
If you don't use the dialog box to create the label definition then
the padding will not be added. If you use the dialog box then the
padding will be added since the procedure for creating the label
definition occurs when you click OK in the Label Options dialog box.


Agreed, but lots of people want to use templates to create label merges.
What is confusing is that the padding is only added when you start the merge
from the Start Mail Merge tool and not when you start from a document and
change the document type subsequently, either using the Start Mail Merge or
the similar tool which can be added to the QAT.

As a matter of fact, I think mail merge in Word 2007 is the least
confusing so far. The Mailings tab categorizes each primary process
for mail merge into groups on the tab: Start Mail Merge, Write &
Insert Fields, Preview Results, and Finish. I think it's even more
straightforward than the old Mail Merge Helper. This was good but it
didn't include the process for inserting the mail merge fields. Once
the dialog box closed you needed to know to use the mail merge
toolbar and find the command to insert the fields. If you follow the
commands on the Mailings tab for mail merge from left to right, each
step is presented to you. Perhaps this is an example of how trying to
continue to implement old methods will make things more confusing in
the new version?


I have no argument there either, the comments concerned primarily the
addition of the padding, which I had missed as attributable to the new label
merge function (but which is not an inherent part of labels nor of merge
generally). Even the dreadful AddressBlock field now works properly most of
the time.


Regarding adding the "Main Document Setup" command to the QAT, how
does this work any different than using the Start Mail Merge command
on the Mailings tab? The extra space is still added since it appears
to be calling the same routine as the Start Mail Merge command.


It doesn't work differently - but the space is not added if you merely
change the document type (of an already loaded template) to labels and then
continue the merge process.

--

Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site http://word.mvps.org



  #17  
Old August 20th, 2007, 07:28 AM posted to microsoft.public.word.pagelayout
Graham Mayor
external usenet poster
 
Posts: 18,297
Default Labels-single spacing - how to make default Word 2007

I don't intentionally post misleading information on my web site, so OK,
I'll bite. What is wrong with the information as it now stands? I have
checked my comments using Word 2007 in its safe mode, but I will concede
that it is possible to get so close to a project that you miss things or
misinterpret things that others see.

I have added a paragraph at the start of the page as it would appear that I
am advocating sticking to ancient ways, whereas my intention was to show
that they were still available. I have also added a hyperlink to allow
readers to jump over the following section.

I am not using nor ever have used the beta version?

--

Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site http://word.mvps.org



Beth Melton wrote:
Incidentally, there is still some misinformation on your page
regarding Word 2007 labels.

Do you happen to still be using a beta version?

Please post all follow-up questions to the newsgroup. Requests for
assistance by email cannot be acknowledged.

~~~~~~~~~~~~~~~
Beth Melton
Microsoft Office MVP

Coauthor of Word 2007 Inside Out:
http://www.microsoft.com/MSPress/boo...x#AboutTheBook

Word FAQ: http://mvps.org/word
TechTrax eZine: http://mousetrax.com/techtrax/
MVP FAQ site: http://mvps.org/

"Graham Mayor" wrote in message
...
I made the changes to my web site yesterday, which you may find of
interest - All your users would have to do is save the formatted
merge source document and attach the data file as required (assuming
the same field names)
http://www.gmayor.com/merge_labels_with_word_2007.htm

--

Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site http://word.mvps.org


Icemaiden wrote:
Thanks you both, Beth and Graham, I was starting to think I was
totally missing something and was nuts. I will direct users to make
a default template to use and maybe MS will add something in the
future so this won't be necessary! :-)

Thanks for your time!

LT

"Graham Mayor" wrote:

OK - I see what you mean.

I had prepared my web page
http://www.gmayor.com/merge_labels_with_word_2007.htm based on the
default settings of Word 2007 and noted in it the problem with
spacing of the addresses. I subsequently modified the normal style
which is used as in previous versions as the default for tables and
took it as read that it would apply also to tables created as part
of mail merge - which as you point out it doesn't. Although the
suggestions on my web page for dealing with the spacing remain
valid, the reasons don't so I will have to re-address that over the
weekend

--

Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site http://word.mvps.org




Beth Melton wrote:
Have you actually tried this in Word 2007 and *mail merge* labels,
Graham??
Regular labels are fine and they automatically use no spacing with
no need to modify the defaults. It's when using mail merge this
occurs. As soon as you select Labels as the main document type,
space *before* each paragraph and single space are added as direct
formatting. The new defaults use 10 pts space after (not 12) and
1.15 lines between.
Additional Notes:
- When using Outlook 2007, Word is irrelevant since Outlook no
longer uses Winword.exe and does not use Normal.dotm.
- If you want to avoid the issues with table styles, and other
style nuances we experienced in past versions, then you should
modify the Document Defaults and leave the Normal style
unmodified. - The Normal template for Word 2007 is always
Norma.dotm - never Normal.dotx.

~Beth Melton

"Graham Mayor" wrote in message
...
The normal template in Word 2007 will be normal.dotm (or dotx)
rather than normal.dot which was for earlier versions, and
suggests that you are editing the wrong file. It is certainly
possible to set the normal style to have no space before or
after and thus have labels which match. Right click 'Normal' on
the home tab. Choose 'Modify'. Remove spacing from the paragraph
formatting options. Check the 'new documents based on this
style' check box and when you close out of Word (plus Outlook if
running) , save the normal template when prompted.



  #18  
Old August 20th, 2007, 11:50 PM posted to microsoft.public.word.pagelayout
Beth Melton
external usenet poster
 
Posts: 2,566
Default Labels-single spacing - how to make default Word 2007

"Graham Mayor" wrote in message
...
Beth Melton wrote:


Regarding adding the "Main Document Setup" command to the QAT, how
does this work any different than using the Start Mail Merge command
on the Mailings tab? The extra space is still added since it appears
to be calling the same routine as the Start Mail Merge command.


It doesn't work differently - but the space is not added if you merely
change the document type (of an already loaded template) to labels and
then continue the merge process.


If I start with my own labels and use the Main Document Setup command to
change the label type the space is still added. Are you not seeing the same
thing?

--
Please post all follow-up questions to the newsgroup. Requests for
assistance by email cannot be acknowledged.

~~~~~~~~~~~~~~~
Beth Melton
Microsoft Office MVP

Coauthor of Word 2007 Inside Out:
http://www.microsoft.com/MSPress/boo...x#AboutTheBook

Word FAQ: http://mvps.org/word
TechTrax eZine: http://mousetrax.com/techtrax/
MVP FAQ site: http://mvps.org/


  #19  
Old August 21st, 2007, 09:14 AM posted to microsoft.public.word.pagelayout
Graham Mayor
external usenet poster
 
Posts: 18,297
Default Labels-single spacing - how to make default Word 2007

Beth Melton wrote:
"Graham Mayor" wrote in message
...
Beth Melton wrote:


Regarding adding the "Main Document Setup" command to the QAT, how
does this work any different than using the Start Mail Merge command
on the Mailings tab? The extra space is still added since it appears
to be calling the same routine as the Start Mail Merge command.


It doesn't work differently - but the space is not added if you
merely change the document type (of an already loaded template) to
labels and then continue the merge process.


If I start with my own labels and use the Main Document Setup command
to change the label type the space is still added. Are you not seeing
the same thing?


Not if you have already attached the data source.

Start with a label format on screen (either from a template or from the new
document feature of the Label tool under Mailings). Attach the data source
(Select Recipients). Whether you now add the fields or change the document
type to 'labels' the space is not added. It is only added if you choose the
document type before you apply the data source.

--

Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site http://word.mvps.org



  #20  
Old August 21st, 2007, 02:02 PM posted to microsoft.public.word.pagelayout
Beth Melton
external usenet poster
 
Posts: 2,566
Default Labels-single spacing - how to make default Word 2007

"Graham Mayor" wrote in message
...
Beth Melton wrote:
"Graham Mayor" wrote in message
...
Beth Melton wrote:


Regarding adding the "Main Document Setup" command to the QAT, how
does this work any different than using the Start Mail Merge command
on the Mailings tab? The extra space is still added since it appears
to be calling the same routine as the Start Mail Merge command.

It doesn't work differently - but the space is not added if you
merely change the document type (of an already loaded template) to
labels and then continue the merge process.


If I start with my own labels and use the Main Document Setup command
to change the label type the space is still added. Are you not seeing
the same thing?


Not if you have already attached the data source.

Start with a label format on screen (either from a template or from the
new document feature of the Label tool under Mailings). Attach the data
source (Select Recipients). Whether you now add the fields or change the
document type to 'labels' the space is not added. It is only added if you
choose the document type before you apply the data source.


I've tried various methods attempting to figure out what you are seeing but
in each scenario, even if I keep the same label type, when I change the type
to labels the space is still added.
--
Please post all follow-up questions to the newsgroup. Requests for
assistance by email cannot be acknowledged.

~~~~~~~~~~~~~~~
Beth Melton
Microsoft Office MVP

Coauthor of Word 2007 Inside Out:
http://www.microsoft.com/MSPress/boo...x#AboutTheBook

Word FAQ: http://mvps.org/word
TechTrax eZine: http://mousetrax.com/techtrax/
MVP FAQ site: http://mvps.org/


 




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