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Word Formula using IF
I have a small table with 4 or 5 fields that calculate based on the first
fields value. However, I need one field to calculate based on an IF function. I know how to write it in excel: =IF(SUM(H9*15%)1500,SUM(H9*15%),1500) but how do I write something like this in Word? I need to write a formula that can calculate 15% of the value in cell D1. If it is greater that 1,500, place the calculated value in this field, if it is not greater than 1,500, place 1,500 in this field. Please Help |
#2
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Word Formula using IF
Thomas wrote:
I have a small table with 4 or 5 fields that calculate based on the first fields value. However, I need one field to calculate based on an IF function. I know how to write it in excel: =IF(SUM(H9*15%)1500,SUM(H9*15%),1500) but how do I write something like this in Word? I need to write a formula that can calculate 15% of the value in cell D1. If it is greater that 1,500, place the calculated value in this field, if it is not greater than 1,500, place 1,500 in this field. Please Help Using Ctrl+F9 to insert each matched pair of field braces, use this syntax: {IF {=(H9*15%)} 1500 {=(H9*15%)} 1500} -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. |
#3
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Word Formula using IF
Jay:
Thank you so much, this is exactly what I was looking for. It works great! I was on your site today looking for this, but was not able to figure it out. Thank you very much. "Jay Freedman" wrote: Thomas wrote: I have a small table with 4 or 5 fields that calculate based on the first fields value. However, I need one field to calculate based on an IF function. I know how to write it in excel: =IF(SUM(H9*15%)1500,SUM(H9*15%),1500) but how do I write something like this in Word? I need to write a formula that can calculate 15% of the value in cell D1. If it is greater that 1,500, place the calculated value in this field, if it is not greater than 1,500, place 1,500 in this field. Please Help Using Ctrl+F9 to insert each matched pair of field braces, use this syntax: {IF {=(H9*15%)} 1500 {=(H9*15%)} 1500} -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. |
#4
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Word Formula using IF
You're welcome.
By the way, it occurred to me as I reread my reply that there's a simpler formula you could use: {=MAX( {=H9*15%}, 1500)} This one only calculates the 15% once, and then uses the larger of that number or 1500. Thomas wrote: Jay: Thank you so much, this is exactly what I was looking for. It works great! I was on your site today looking for this, but was not able to figure it out. Thank you very much. "Jay Freedman" wrote: Thomas wrote: I have a small table with 4 or 5 fields that calculate based on the first fields value. However, I need one field to calculate based on an IF function. I know how to write it in excel: =IF(SUM(H9*15%)1500,SUM(H9*15%),1500) but how do I write something like this in Word? I need to write a formula that can calculate 15% of the value in cell D1. If it is greater that 1,500, place the calculated value in this field, if it is not greater than 1,500, place 1,500 in this field. Please Help Using Ctrl+F9 to insert each matched pair of field braces, use this syntax: {IF {=(H9*15%)} 1500 {=(H9*15%)} 1500} -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. |
#5
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Word Formula using IF
Hi Thomas,
A simpler way to code the field is: {=IF(H9*0.151500,H9*0.15,1500)} Cheers -- macropod [MVP - Microsoft Word] ------------------------- "Thomas" wrote in message ... I have a small table with 4 or 5 fields that calculate based on the first fields value. However, I need one field to calculate based on an IF function. I know how to write it in excel: =IF(SUM(H9*15%)1500,SUM(H9*15%),1500) but how do I write something like this in Word? I need to write a formula that can calculate 15% of the value in cell D1. If it is greater that 1,500, place the calculated value in this field, if it is not greater than 1,500, place 1,500 in this field. Please Help |
#6
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Word Formula using IF
I have a similar question. I have a calculated field that requires the
calculation from previous dropdown boxes. My formula, based on this previous thread would look like this: {IF {Dropdown6} = "Y" {=((Dropdown1*25)+(Dropdown2*20)+(Dropdown3*15)+(D ropdown4*20)+(Dropdown5*5)+100)} {=((Dropdown1*25)+(Dropdown2*20)+(Dropdown3*15)+(D ropdown4*20)+(Dropdown5*5))} 0}} When I re-lock my form, I do not get any calculation in my form field. What am I doing wrong??? Thanks. "Thomas" wrote: Jay: Thank you so much, this is exactly what I was looking for. It works great! I was on your site today looking for this, but was not able to figure it out. Thank you very much. "Jay Freedman" wrote: Thomas wrote: I have a small table with 4 or 5 fields that calculate based on the first fields value. However, I need one field to calculate based on an IF function. I know how to write it in excel: =IF(SUM(H9*15%)1500,SUM(H9*15%),1500) but how do I write something like this in Word? I need to write a formula that can calculate 15% of the value in cell D1. If it is greater that 1,500, place the calculated value in this field, if it is not greater than 1,500, place 1,500 in this field. Please Help Using Ctrl+F9 to insert each matched pair of field braces, use this syntax: {IF {=(H9*15%)} 1500 {=(H9*15%)} 1500} -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. |
#7
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Word Formula using IF
First, each occurrence of the name of any of the dropdowns must be
surrounded by field markers. This is easy to fix: Double-click an occurrence to select it, and press Ctrl+F9 to put the markers around it. Repeat for each of the others. (If they don't have field markers, they're just valueless text as far as the calculation is concerned.) Second, the 0 and extra closing marker at the end of your formula don't belong there. The general syntax of an IF field is IF (condition) (value if true) (value if false) In your formula, the condition is {Dropdown6} = "Y" and the two "equals" fields are the true and false values, respectively; there's no place in the syntax for that trailing 0. Third, make sure that the "Calculate on exit" option is checked in the Properties dialog of at least Dropdown6, and preferably for all six dropdowns. If only Dropdown6 has that, then the formula will be recalculated only when you exit that form field. If all of them have it, the formula will be recalculated each time you leave any of the fields. A final note: it's a really good idea to change the names of the form fields (in the Bookmark box of the Properties dialog) to descriptive terms. Then change the names in the calculated field to the same set of descriptive terms. It will make the calculations much easier to understand, especially if you have to edit them sometime later when you've forgotten how you put them together. -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. Dots wrote: I have a similar question. I have a calculated field that requires the calculation from previous dropdown boxes. My formula, based on this previous thread would look like this: {IF {Dropdown6} = "Y" {=((Dropdown1*25)+(Dropdown2*20)+(Dropdown3*15)+(D ropdown4*20)+(Dropdown5*5)+100)} {=((Dropdown1*25)+(Dropdown2*20)+(Dropdown3*15)+(D ropdown4*20)+(Dropdown5*5))} 0}} When I re-lock my form, I do not get any calculation in my form field. What am I doing wrong??? Thanks. "Thomas" wrote: Jay: Thank you so much, this is exactly what I was looking for. It works great! I was on your site today looking for this, but was not able to figure it out. Thank you very much. "Jay Freedman" wrote: Thomas wrote: I have a small table with 4 or 5 fields that calculate based on the first fields value. However, I need one field to calculate based on an IF function. I know how to write it in excel: =IF(SUM(H9*15%)1500,SUM(H9*15%),1500) but how do I write something like this in Word? I need to write a formula that can calculate 15% of the value in cell D1. If it is greater that 1,500, place the calculated value in this field, if it is not greater than 1,500, place 1,500 in this field. Please Help Using Ctrl+F9 to insert each matched pair of field braces, use this syntax: {IF {=(H9*15%)} 1500 {=(H9*15%)} 1500} -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. |
#8
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Word Formula using IF
Jay,
Here is the exact syntax I am using. Only Dropdown6 is set to recalc on exit. The Calculated field still does not show the result of the calculation. Can you check my syntax to see if I am missing any special characters? In my review it appears to be set correctly? I'd appreciate a 3rd eye. {IF {Dropdown6} = Y {= (({Dropdown1}*25)+({Dropdown2}*20)+({Dropdown3}*15 )+({Dropdown4}*20)+({Dropdown5}*5)+100)} { =(({Dropdown1}*25)+({Dropdown2}*20)+({Dropdown3}*1 5)+({Dropdown4}*20)+({Dropdown5}*5))}} "Jay Freedman" wrote: First, each occurrence of the name of any of the dropdowns must be surrounded by field markers. This is easy to fix: Double-click an occurrence to select it, and press Ctrl+F9 to put the markers around it. Repeat for each of the others. (If they don't have field markers, they're just valueless text as far as the calculation is concerned.) Second, the 0 and extra closing marker at the end of your formula don't belong there. The general syntax of an IF field is IF (condition) (value if true) (value if false) In your formula, the condition is {Dropdown6} = "Y" and the two "equals" fields are the true and false values, respectively; there's no place in the syntax for that trailing 0. Third, make sure that the "Calculate on exit" option is checked in the Properties dialog of at least Dropdown6, and preferably for all six dropdowns. If only Dropdown6 has that, then the formula will be recalculated only when you exit that form field. If all of them have it, the formula will be recalculated each time you leave any of the fields. A final note: it's a really good idea to change the names of the form fields (in the Bookmark box of the Properties dialog) to descriptive terms. Then change the names in the calculated field to the same set of descriptive terms. It will make the calculations much easier to understand, especially if you have to edit them sometime later when you've forgotten how you put them together. -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. Dots wrote: I have a similar question. I have a calculated field that requires the calculation from previous dropdown boxes. My formula, based on this previous thread would look like this: {IF {Dropdown6} = "Y" {=((Dropdown1*25)+(Dropdown2*20)+(Dropdown3*15)+(D ropdown4*20)+(Dropdown5*5)+100)} {=((Dropdown1*25)+(Dropdown2*20)+(Dropdown3*15)+(D ropdown4*20)+(Dropdown5*5))} 0}} When I re-lock my form, I do not get any calculation in my form field. What am I doing wrong??? Thanks. "Thomas" wrote: Jay: Thank you so much, this is exactly what I was looking for. It works great! I was on your site today looking for this, but was not able to figure it out. Thank you very much. "Jay Freedman" wrote: Thomas wrote: I have a small table with 4 or 5 fields that calculate based on the first fields value. However, I need one field to calculate based on an IF function. I know how to write it in excel: =IF(SUM(H9*15%)1500,SUM(H9*15%),1500) but how do I write something like this in Word? I need to write a formula that can calculate 15% of the value in cell D1. If it is greater that 1,500, place the calculated value in this field, if it is not greater than 1,500, place 1,500 in this field. Please Help Using Ctrl+F9 to insert each matched pair of field braces, use this syntax: {IF {=(H9*15%)} 1500 {=(H9*15%)} 1500} -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. |
#9
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Word Formula using IF
Sorry, it works for me, after converting the braces to field markers. Also
(as expected) it works the same in Word 2003 and 2007, and I have no reason to expect different behavior in older versions. What are the contents of the entries in Dropdown6? Are they literally N and Y? And are the entries in the first 5 dropdowns all numbers? And, in the same sense as the help desk question "Is it plugged in?", have you checked to be sure forms protection is turned on? Dots wrote: Jay, Here is the exact syntax I am using. Only Dropdown6 is set to recalc on exit. The Calculated field still does not show the result of the calculation. Can you check my syntax to see if I am missing any special characters? In my review it appears to be set correctly? I'd appreciate a 3rd eye. {IF {Dropdown6} = Y {= (({Dropdown1}*25)+({Dropdown2}*20)+({Dropdown3}*15 )+({Dropdown4}*20)+({Dropdown5}*5)+100)} { =(({Dropdown1}*25)+({Dropdown2}*20)+({Dropdown3}*1 5)+({Dropdown4}*20)+({Dropdown5}*5))}} "Jay Freedman" wrote: First, each occurrence of the name of any of the dropdowns must be surrounded by field markers. This is easy to fix: Double-click an occurrence to select it, and press Ctrl+F9 to put the markers around it. Repeat for each of the others. (If they don't have field markers, they're just valueless text as far as the calculation is concerned.) Second, the 0 and extra closing marker at the end of your formula don't belong there. The general syntax of an IF field is IF (condition) (value if true) (value if false) In your formula, the condition is {Dropdown6} = "Y" and the two "equals" fields are the true and false values, respectively; there's no place in the syntax for that trailing 0. Third, make sure that the "Calculate on exit" option is checked in the Properties dialog of at least Dropdown6, and preferably for all six dropdowns. If only Dropdown6 has that, then the formula will be recalculated only when you exit that form field. If all of them have it, the formula will be recalculated each time you leave any of the fields. A final note: it's a really good idea to change the names of the form fields (in the Bookmark box of the Properties dialog) to descriptive terms. Then change the names in the calculated field to the same set of descriptive terms. It will make the calculations much easier to understand, especially if you have to edit them sometime later when you've forgotten how you put them together. -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. Dots wrote: I have a similar question. I have a calculated field that requires the calculation from previous dropdown boxes. My formula, based on this previous thread would look like this: {IF {Dropdown6} = "Y" {=((Dropdown1*25)+(Dropdown2*20)+(Dropdown3*15)+(D ropdown4*20)+(Dropdown5*5)+100)} {=((Dropdown1*25)+(Dropdown2*20)+(Dropdown3*15)+(D ropdown4*20)+(Dropdown5*5))} 0}} When I re-lock my form, I do not get any calculation in my form field. What am I doing wrong??? Thanks. "Thomas" wrote: Jay: Thank you so much, this is exactly what I was looking for. It works great! I was on your site today looking for this, but was not able to figure it out. Thank you very much. "Jay Freedman" wrote: Thomas wrote: I have a small table with 4 or 5 fields that calculate based on the first fields value. However, I need one field to calculate based on an IF function. I know how to write it in excel: =IF(SUM(H9*15%)1500,SUM(H9*15%),1500) but how do I write something like this in Word? I need to write a formula that can calculate 15% of the value in cell D1. If it is greater that 1,500, place the calculated value in this field, if it is not greater than 1,500, place 1,500 in this field. Please Help Using Ctrl+F9 to insert each matched pair of field braces, use this syntax: {IF {=(H9*15%)} 1500 {=(H9*15%)} 1500} -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. |
#10
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Word Formula using IF
Hi Jay,
I am using 2002. Funny thing is when I do the Ctrl+F9 to get the field markers, nothing happens.... I'll keep trying. Thanks for your help! "Jay Freedman" wrote: Sorry, it works for me, after converting the braces to field markers. Also (as expected) it works the same in Word 2003 and 2007, and I have no reason to expect different behavior in older versions. What are the contents of the entries in Dropdown6? Are they literally N and Y? And are the entries in the first 5 dropdowns all numbers? And, in the same sense as the help desk question "Is it plugged in?", have you checked to be sure forms protection is turned on? Dots wrote: Jay, Here is the exact syntax I am using. Only Dropdown6 is set to recalc on exit. The Calculated field still does not show the result of the calculation. Can you check my syntax to see if I am missing any special characters? In my review it appears to be set correctly? I'd appreciate a 3rd eye. {IF {Dropdown6} = Y {= (({Dropdown1}*25)+({Dropdown2}*20)+({Dropdown3}*15 )+({Dropdown4}*20)+({Dropdown5}*5)+100)} { =(({Dropdown1}*25)+({Dropdown2}*20)+({Dropdown3}*1 5)+({Dropdown4}*20)+({Dropdown5}*5))}} "Jay Freedman" wrote: First, each occurrence of the name of any of the dropdowns must be surrounded by field markers. This is easy to fix: Double-click an occurrence to select it, and press Ctrl+F9 to put the markers around it. Repeat for each of the others. (If they don't have field markers, they're just valueless text as far as the calculation is concerned.) Second, the 0 and extra closing marker at the end of your formula don't belong there. The general syntax of an IF field is IF (condition) (value if true) (value if false) In your formula, the condition is {Dropdown6} = "Y" and the two "equals" fields are the true and false values, respectively; there's no place in the syntax for that trailing 0. Third, make sure that the "Calculate on exit" option is checked in the Properties dialog of at least Dropdown6, and preferably for all six dropdowns. If only Dropdown6 has that, then the formula will be recalculated only when you exit that form field. If all of them have it, the formula will be recalculated each time you leave any of the fields. A final note: it's a really good idea to change the names of the form fields (in the Bookmark box of the Properties dialog) to descriptive terms. Then change the names in the calculated field to the same set of descriptive terms. It will make the calculations much easier to understand, especially if you have to edit them sometime later when you've forgotten how you put them together. -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. Dots wrote: I have a similar question. I have a calculated field that requires the calculation from previous dropdown boxes. My formula, based on this previous thread would look like this: {IF {Dropdown6} = "Y" {=((Dropdown1*25)+(Dropdown2*20)+(Dropdown3*15)+(D ropdown4*20)+(Dropdown5*5)+100)} {=((Dropdown1*25)+(Dropdown2*20)+(Dropdown3*15)+(D ropdown4*20)+(Dropdown5*5))} 0}} When I re-lock my form, I do not get any calculation in my form field. What am I doing wrong??? Thanks. "Thomas" wrote: Jay: Thank you so much, this is exactly what I was looking for. It works great! I was on your site today looking for this, but was not able to figure it out. Thank you very much. "Jay Freedman" wrote: Thomas wrote: I have a small table with 4 or 5 fields that calculate based on the first fields value. However, I need one field to calculate based on an IF function. I know how to write it in excel: =IF(SUM(H9*15%)1500,SUM(H9*15%),1500) but how do I write something like this in Word? I need to write a formula that can calculate 15% of the value in cell D1. If it is greater that 1,500, place the calculated value in this field, if it is not greater than 1,500, place 1,500 in this field. Please Help Using Ctrl+F9 to insert each matched pair of field braces, use this syntax: {IF {=(H9*15%)} 1500 {=(H9*15%)} 1500} -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. |
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