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#1
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trying to create database
I am creating a database where one can search through a number of documents
using certain criteria (i.e. creator name, date created, file name, etc.). This would theoretically bring up any documents meeting your specified criteria (I would also like to search by more than one criteria). I'm really not sure how to do this I haven't worked with access since high school! Any help would be greatly appreciated, thanks. |
#2
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trying to create database
While this *could* be done in Access, why not just use your operating
system's Search feature? "cbt1080" wrote in message ... I am creating a database where one can search through a number of documents using certain criteria (i.e. creator name, date created, file name, etc.). This would theoretically bring up any documents meeting your specified criteria (I would also like to search by more than one criteria). I'm really not sure how to do this I haven't worked with access since high school! Any help would be greatly appreciated, thanks. |
#3
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trying to create database
MacDermott wrote:
While this *could* be done in Access, why not just use your operating system's Search feature? "cbt1080" wrote in message ... I am creating a database where one can search through a number of documents using certain criteria (i.e. creator name, date created, file name, etc.). This would theoretically bring up any documents meeting your specified criteria (I would also like to search by more than one criteria). I'm really not sure how to do this I haven't worked with access since high school! Any help would be greatly appreciated, thanks. Or something like Agent Ransack http://www.mythicsoft.com/default.aspx gls858 |
#4
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trying to create database
I would definitely like to use something akin to that but my boss wants it in
access no ifs ands or buts. Also using my system's search feature is not feasible we're talking over 1000 drawings that would have to be searched through, and a lot of them are with the same part with slight modifications. Thanks for your suggestions though. "gls858" wrote: MacDermott wrote: While this *could* be done in Access, why not just use your operating system's Search feature? "cbt1080" wrote in message ... I am creating a database where one can search through a number of documents using certain criteria (i.e. creator name, date created, file name, etc.). This would theoretically bring up any documents meeting your specified criteria (I would also like to search by more than one criteria). I'm really not sure how to do this I haven't worked with access since high school! Any help would be greatly appreciated, thanks. Or something like Agent Ransack http://www.mythicsoft.com/default.aspx gls858 |
#5
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trying to create database
Have you *looked* at Windows Search function?
I don't understand why you think 1000 drawings is a lot to search through. In Windows Explorer, you can search as wide (up to MyComputer) to as narrow (a single sub-directory) as you like, and you can specify all of the criteria you mention - creator name, date created, file name... To do this in Access, you'd have to collect up information from the Windows file system, store it in Access, and then *maintain* it there. Just getting that to happen is going to be a whole lot more work than developing the search capabilities - and won't get you anything more than you already have in Windows. OK - you *could* use a bunch of API calls to call the Windows functions from Access. That would give you the Windows functionality, but make it look as if it were being run in Access (which I suppose it technically would be). But why bother? "cbt1080" wrote in message ... I would definitely like to use something akin to that but my boss wants it in access no ifs ands or buts. Also using my system's search feature is not feasible we're talking over 1000 drawings that would have to be searched through, and a lot of them are with the same part with slight modifications. Thanks for your suggestions though. "gls858" wrote: MacDermott wrote: While this *could* be done in Access, why not just use your operating system's Search feature? "cbt1080" wrote in message ... I am creating a database where one can search through a number of documents using certain criteria (i.e. creator name, date created, file name, etc.). This would theoretically bring up any documents meeting your specified criteria (I would also like to search by more than one criteria). I'm really not sure how to do this I haven't worked with access since high school! Any help would be greatly appreciated, thanks. Or something like Agent Ransack http://www.mythicsoft.com/default.aspx gls858 |
#6
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trying to create database
cbt1080 wrote:
I would definitely like to use something akin to that but my boss wants it in access no ifs ands or buts. Also using my system's search feature is not feasible we're talking over 1000 drawings that would have to be searched through, and a lot of them are with the same part with slight modifications. Thanks for your suggestions though. "gls858" wrote: MacDermott wrote: While this *could* be done in Access, why not just use your operating system's Search feature? "cbt1080" wrote in message ... I am creating a database where one can search through a number of documents using certain criteria (i.e. creator name, date created, file name, etc.). This would theoretically bring up any documents meeting your specified criteria (I would also like to search by more than one criteria). I'm really not sure how to do this I haven't worked with access since high school! Any help would be greatly appreciated, thanks. Or something like Agent Ransack http://www.mythicsoft.com/default.aspx gls858 Sometimes you just have to tell your boss that what he wants isn't possible or not feasible. Granted they don't like to hear it. What they really understand is $$. When you explain that to do this in Access is going to take X number of hours to develop at whatever rate you get paid,plus the time needed to maintain the data, OR he could use the methods suggested here for free, he may change his mind. gls858 |
#7
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trying to create database
If you definitely MUST have Access, I build low-cost database applictaions
for customers. -- PC Datasheet Your Resource For Help With Access, Excel And Word Applications www.pcdatasheet.com If you can't get the help you need in the newsgroup, I can help you for a very reasonable fee. Over 1000 Access users have come to me for help. Need a month calendar or 7 day calendar? Contact me. "cbt1080" wrote in message ... I am creating a database where one can search through a number of documents using certain criteria (i.e. creator name, date created, file name, etc.). This would theoretically bring up any documents meeting your specified criteria (I would also like to search by more than one criteria). I'm really not sure how to do this I haven't worked with access since high school! Any help would be greatly appreciated, thanks. |
#8
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trying to create database
Ambulance chasing again? These newsgroups are for free support not ....
John... Visio MVP "PC Datasheet" wrote in message ink.net... If you definitely MUST have Access, I build low-cost database applictaions for customers. -- PC Datasheet Your Resource For Help With Access, Excel And Word Applications www.pcdatasheet.com If you can't get the help you need in the newsgroup, I can help you for a very reasonable fee. Over 1000 Access users have come to me for help. Need a month calendar or 7 day calendar? Contact me. "cbt1080" wrote in message ... I am creating a database where one can search through a number of documents using certain criteria (i.e. creator name, date created, file name, etc.). This would theoretically bring up any documents meeting your specified criteria (I would also like to search by more than one criteria). I'm really not sure how to do this I haven't worked with access since high school! Any help would be greatly appreciated, thanks. |
#9
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trying to create database
gls858 wrote:
cbt1080 wrote: I would definitely like to use something akin to that but my boss wants it in access no ifs ands or buts. Also using my system's search feature is not feasible we're talking over 1000 drawings that would have to be searched through, and a lot of them are with the same part with slight modifications. Thanks for your suggestions though. "gls858" wrote: MacDermott wrote: While this *could* be done in Access, why not just use your operating system's Search feature? "cbt1080" wrote in message ... I am creating a database where one can search through a number of documents using certain criteria (i.e. creator name, date created, file name, etc.). This would theoretically bring up any documents meeting your specified criteria (I would also like to search by more than one criteria). I'm really not sure how to do this I haven't worked with access since high school! Any help would be greatly appreciated, thanks. Or something like Agent Ransack http://www.mythicsoft.com/default.aspx gls858 Sometimes you just have to tell your boss that what he wants isn't possible or not feasible. Granted they don't like to hear it. What they really understand is $$. When you explain that to do this in Access is going to take X number of hours to develop at whatever rate you get paid,plus the time needed to maintain the data, OR he could use the methods suggested here for free, he may change his mind. gls858 This looks like good advice, but before presenting this alternative to the boss, be sure that the search facility will do everything you need. (I've not always been pleased with its performance.) For example, will you need to produce reports based on the criteria? Will it be easy to store all the desired criteria inside each file's properties, and then search based on them? The user name stored with the file may not be the name you need to retrieve in your reports. Depending on how much updating you'll need to do, maybe all you need to do in Access is to set up one Table containing fields for [creator name], [date created], and [file name] (and maybe a few others, such as document description). One way to get started would be to use the Access Table Wizard; I suggest selecting "Personal" and choosing the [Books] sample Table. Delete the fields you don't need and add others, such as [file name], that aren't included there. Or maybe one of the other samples will suit you better. Add a few records to the Table and try to determine if the kinds of searches that your boss wants you to do will be easy to accomplish. For example, you can display the records in Table Datasheet View and click on the Records menu, allowing you to specify various criteria for displaying records. (They take some getting used to; you'll probably want to use the Access Help facility for instructions.) Later, if you're successful, you'll want to set up Queries for specific kinds of searches, Forms for adding records to the list, and Reports for displaying the results of searches. But you first need to determine what belongs in the Table. -- Vincent Johns Please feel free to quote anything I say here. |
#10
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trying to create database
Vincent Johns wrote:
gls858 wrote: cbt1080 wrote: I would definitely like to use something akin to that but my boss wants it in access no ifs ands or buts. Also using my system's search feature is not feasible we're talking over 1000 drawings that would have to be searched through, and a lot of them are with the same part with slight modifications. Thanks for your suggestions though. "gls858" wrote: MacDermott wrote: While this *could* be done in Access, why not just use your operating system's Search feature? "cbt1080" wrote in message ... I am creating a database where one can search through a number of documents using certain criteria (i.e. creator name, date created, file name, etc.). This would theoretically bring up any documents meeting your specified criteria (I would also like to search by more than one criteria). I'm really not sure how to do this I haven't worked with access since high school! Any help would be greatly appreciated, thanks. Or something like Agent Ransack http://www.mythicsoft.com/default.aspx gls858 Sometimes you just have to tell your boss that what he wants isn't possible or not feasible. Granted they don't like to hear it. What they really understand is $$. When you explain that to do this in Access is going to take X number of hours to develop at whatever rate you get paid,plus the time needed to maintain the data, OR he could use the methods suggested here for free, he may change his mind. gls858 This looks like good advice, but before presenting this alternative to the boss, be sure that the search facility will do everything you need. (I've not always been pleased with its performance.) For example, will you need to produce reports based on the criteria? Will it be easy to store all the desired criteria inside each file's properties, and then search based on them? The user name stored with the file may not be the name you need to retrieve in your reports. Depending on how much updating you'll need to do, maybe all you need to do in Access is to set up one Table containing fields for [creator name], [date created], and [file name] (and maybe a few others, such as document description). One way to get started would be to use the Access Table Wizard; I suggest selecting "Personal" and choosing the [Books] sample Table. Delete the fields you don't need and add others, such as [file name], that aren't included there. Or maybe one of the other samples will suit you better. Add a few records to the Table and try to determine if the kinds of searches that your boss wants you to do will be easy to accomplish. For example, you can display the records in Table Datasheet View and click on the Records menu, allowing you to specify various criteria for displaying records. (They take some getting used to; you'll probably want to use the Access Help facility for instructions.) Later, if you're successful, you'll want to set up Queries for specific kinds of searches, Forms for adding records to the list, and Reports for displaying the results of searches. But you first need to determine what belongs in the Table. -- Vincent Johns Please feel free to quote anything I say here. Good points! I was assuming he just wanted to search and you know what they say about assume :-) gls858 |
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