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#1
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Creating Relationships
I am a VERY novice Access user and attempting to build my company's first
database. I've created three tables to track our consultants: Consultant Contact information: ID # name, phone number, address, email, country of residence Consultant Forms: ID #, name, CV, Biodata, LOC Consultant Experience: ID#, name, sector, region, comments, languages Ideally, I would like to be able to create a form with information from all three tables into one form, but this hasn't worked each time I use the form wizard to generate it. I can generate a form for each table but not the tables collectively. I currently have the relationship as one to many with the Consultant contact info as the parent table and the other 2 as the children. I wanted to link them from Consultant ID # to name in the children tables. I can't figure out why the relationship doesn't work and the form can't be generated. One thing I did notice was that the Consultant ID #s are inconsistent between tables despite referring to the same person. The parent table starts with an ID # of 2 and I can't change it to one. Could this be the trouble? I'd also like to be able to create searches by name, sector, or language. Any help would be most appreciated. |
#2
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Creating Relationships
Lindsay -
You need to fix your table structure before you go any further. Also, do not use the # symbol in the field name - it will cause you problems later. In fact, don't use any special characters other than the underscore to be safe. You can change the fieldnames in the existing tables - you don't need to start from scratch. You may want to keep the name field in the two related tables until you are sure the data is correct, and then remove them. Assuming there can be many experiences for each consultant and many forms for each consultant, then start with something like this: tblConsultants: ConsultantID Autonumber, primary key ConsultantName PhoneNumber Address1 Address2 City State PostalCode Country tblConsultantForms: FormID Autonumber, primary key ConsultantID Long Integer, foreign key - relates to tblConsultants ConsultantID CV Biodata LOC tblConsultantExperience: ExperienceID Autonumber, primary key ConsultantID Long Integer, foreign key - relates to tblConsultants ConsultantID Sector Region Comments Languages Once the tables are set, check the foreign keys. The ConsultantID numbers in the two related tables should be the ConsultantID numbers that match the names in the tblConsultants. Note that the ConsultantID in the two related tables should be Long Integers, not Autonumber. This will allow you to update those field before removing the Name field from the two related tables. Once this is correct, then you should be able to create one form for each table, then put the two 'related-table' forms on the main Consultant form as subforms, related by ConsultantID. If you have problems once you get this far, post the issues and the table structures again. -- Daryl S "Lindsay" wrote: I am a VERY novice Access user and attempting to build my company's first database. I've created three tables to track our consultants: Consultant Contact information: ID # name, phone number, address, email, country of residence Consultant Forms: ID #, name, CV, Biodata, LOC Consultant Experience: ID#, name, sector, region, comments, languages Ideally, I would like to be able to create a form with information from all three tables into one form, but this hasn't worked each time I use the form wizard to generate it. I can generate a form for each table but not the tables collectively. I currently have the relationship as one to many with the Consultant contact info as the parent table and the other 2 as the children. I wanted to link them from Consultant ID # to name in the children tables. I can't figure out why the relationship doesn't work and the form can't be generated. One thing I did notice was that the Consultant ID #s are inconsistent between tables despite referring to the same person. The parent table starts with an ID # of 2 and I can't change it to one. Could this be the trouble? I'd also like to be able to create searches by name, sector, or language. Any help would be most appreciated. |
#3
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Creating Relationships
Lindsay
One more observation... If you use [Name] or even [ConsultantName], by implication you are storing a "full name" (e.g., John H. Smith). Your situation may be one of the rare ones ... but more commonly, sooner or later, someone will want to have a list of "full names", sorted by last name. Ahem! You don't have a last name. You have a "full name". How do you get the "last name" portion of the "full name". Sorry, but that's not very easy! It's much easier to separate out FName, MName and LName fields from the beginning, rather than try to get there from a full name field. Good luck! Regards Jeff Boyce Microsoft Access MVP -- Disclaimer: This author may have received products and services mentioned in this post. Mention and/or description of a product or service herein does not constitute endorsement thereof. Any code or pseudocode included in this post is offered "as is", with no guarantee as to suitability. You can thank the FTC of the USA for making this disclaimer possible/necessary. "Lindsay" wrote in message ... I am a VERY novice Access user and attempting to build my company's first database. I've created three tables to track our consultants: Consultant Contact information: ID # name, phone number, address, email, country of residence Consultant Forms: ID #, name, CV, Biodata, LOC Consultant Experience: ID#, name, sector, region, comments, languages Ideally, I would like to be able to create a form with information from all three tables into one form, but this hasn't worked each time I use the form wizard to generate it. I can generate a form for each table but not the tables collectively. I currently have the relationship as one to many with the Consultant contact info as the parent table and the other 2 as the children. I wanted to link them from Consultant ID # to name in the children tables. I can't figure out why the relationship doesn't work and the form can't be generated. One thing I did notice was that the Consultant ID #s are inconsistent between tables despite referring to the same person. The parent table starts with an ID # of 2 and I can't change it to one. Could this be the trouble? I'd also like to be able to create searches by name, sector, or language. Any help would be most appreciated. |
#4
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Creating Relationships
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#5
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Creating Relationships
I expect it is word wrapping in your newsreader (and mine too).
I expect it was intended to note that ConsultantID relates to ConsultantID in tblConsultants. Parentheses might have been used thus: ConsultantID (relates to tblConsultants ConsultantID) Steve wrote: NICE job with the tables!!!! In tblConsultantForms and tblConsultantExperience you only need one ConsultantID field. You show two - must have happened when you were copying to create your message. Steve Lindsay - [quoted text clipped - 83 lines] or language. Any help would be most appreciated. -- Message posted via http://www.accessmonster.com |
#6
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Creating Relationships
Yes, that is just a word wrap, only one ConsultantID per table...
-- Daryl S "BruceM via AccessMonster.com" wrote: I expect it is word wrapping in your newsreader (and mine too). I expect it was intended to note that ConsultantID relates to ConsultantID in tblConsultants. Parentheses might have been used thus: ConsultantID (relates to tblConsultants ConsultantID) Steve wrote: NICE job with the tables!!!! In tblConsultantForms and tblConsultantExperience you only need one ConsultantID field. You show two - must have happened when you were copying to create your message. Steve Lindsay - [quoted text clipped - 83 lines] or language. Any help would be most appreciated. -- Message posted via http://www.accessmonster.com . |
#7
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Creating Relationships
Thanks for the help. I'll see what happens. As for the names, I already did
separate the name into last, first, and middle initial "Jeff Boyce" wrote: Lindsay One more observation... If you use [Name] or even [ConsultantName], by implication you are storing a "full name" (e.g., John H. Smith). Your situation may be one of the rare ones ... but more commonly, sooner or later, someone will want to have a list of "full names", sorted by last name. Ahem! You don't have a last name. You have a "full name". How do you get the "last name" portion of the "full name". Sorry, but that's not very easy! It's much easier to separate out FName, MName and LName fields from the beginning, rather than try to get there from a full name field. Good luck! Regards Jeff Boyce Microsoft Access MVP -- Disclaimer: This author may have received products and services mentioned in this post. Mention and/or description of a product or service herein does not constitute endorsement thereof. Any code or pseudocode included in this post is offered "as is", with no guarantee as to suitability. You can thank the FTC of the USA for making this disclaimer possible/necessary. "Lindsay" wrote in message ... I am a VERY novice Access user and attempting to build my company's first database. I've created three tables to track our consultants: Consultant Contact information: ID # name, phone number, address, email, country of residence Consultant Forms: ID #, name, CV, Biodata, LOC Consultant Experience: ID#, name, sector, region, comments, languages Ideally, I would like to be able to create a form with information from all three tables into one form, but this hasn't worked each time I use the form wizard to generate it. I can generate a form for each table but not the tables collectively. I currently have the relationship as one to many with the Consultant contact info as the parent table and the other 2 as the children. I wanted to link them from Consultant ID # to name in the children tables. I can't figure out why the relationship doesn't work and the form can't be generated. One thing I did notice was that the Consultant ID #s are inconsistent between tables despite referring to the same person. The parent table starts with an ID # of 2 and I can't change it to one. Could this be the trouble? I'd also like to be able to create searches by name, sector, or language. Any help would be most appreciated. . |
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