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Manual line break spaces on TOC or Table of tables



 
 
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  #1  
Old October 26th, 2004, 09:56 PM
Eric
external usenet poster
 
Posts: n/a
Default Manual line break spaces on TOC or Table of tables

Hi,

Is it possible to remove the spaces created by a manual
line break (SHIFT-ENTER) in the TOC or Table of tables?
The problem that I have is when the titles of my tables
are long the first line is not aligned with the second
line in the Table of tables because the two (SHIFT-ENTER)
created in the text. Anyhelp idea is welcome, thanks.

Table 1 ..Blabla...............
blablabla............... p.1


Eric,
Ads
  #2  
Old October 28th, 2004, 06:09 PM
Cindy M -WordMVP-
external usenet poster
 
Posts: n/a
Default

Hi Eric,

Which version of Word are we dealing with, here? I'm not
able to reproduce, in a quick test, what you describe and
show. I suspect it has something to do with how you've
formatted either the caption (is that what you mean by table
title?) or the TOC style (as bullets and numbering?). My
first thought is that you have to make sure the tab and
indent settings for that style align.

Is it possible to remove the spaces created by a manual
line break (SHIFT-ENTER) in the TOC or Table of tables?
The problem that I have is when the titles of my tables
are long the first line is not aligned with the second
line in the Table of tables because the two (SHIFT-ENTER)
created in the text. Anyhelp idea is welcome, thanks.

Table 1 ..Blabla...............
blablabla............... p.1


Cindy Meister
INTER-Solutions, Switzerland
http://homepage.swissonline.ch/cindymeister (last update Jun
8 2004)
http://www.word.mvps.org

This reply is posted in the Newsgroup; please post any
follow question or reply in the newsgroup and not by e-mail
:-)

  #3  
Old October 28th, 2004, 06:20 PM
external usenet poster
 
Posts: n/a
Default

Hi,

I'm using Word2003. What I have done is that after the
caption, I have created 2 manual line break so that the
description of the table appears beside the caption in
the TOC. In doing so the two Manual Line Break appear as
two spaces in the TOC.

In my document
-------------------------
Table I(Manual Line Break)
(Manual Line Break)
Description of Table I

In the TOC
------------------------

Table I ..Long description of Table I
which takes two lines instead of one


Thanks for the help.
Pablo,

-----Original Message-----
Hi Eric,

Which version of Word are we dealing with, here? I'm not
able to reproduce, in a quick test, what you describe

and
show. I suspect it has something to do with how you've
formatted either the caption (is that what you mean by

table
title?) or the TOC style (as bullets and numbering?). My
first thought is that you have to make sure the tab and
indent settings for that style align.

Is it possible to remove the spaces created by a

manual
line break (SHIFT-ENTER) in the TOC or Table of

tables?
The problem that I have is when the titles of my

tables
are long the first line is not aligned with the second
line in the Table of tables because the two (SHIFT-

ENTER)
created in the text. Anyhelp idea is welcome, thanks.

Table 1 ..Blabla...............
blablabla............... p.1


Cindy Meister
INTER-Solutions, Switzerland
http://homepage.swissonline.ch/cindymeister (last update

Jun
8 2004)
http://www.word.mvps.org

This reply is posted in the Newsgroup; please post any
follow question or reply in the newsgroup and not by e-

mail
:-)

.

  #4  
Old October 28th, 2004, 07:39 PM
Suzanne S. Barnhill
external usenet poster
 
Posts: n/a
Default

Another approach is to use two separate styles for the table number and
table title. Add the needed amount of Space After to the Table Number style
so that you don't have to insert extra lines or empty paragraphs. Include
only the Table Title style in your list of tables and format the
corresponding TOC style to have Table X. numbering.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

wrote in message
...
Hi,

I'm using Word2003. What I have done is that after the
caption, I have created 2 manual line break so that the
description of the table appears beside the caption in
the TOC. In doing so the two Manual Line Break appear as
two spaces in the TOC.

In my document
-------------------------
Table I(Manual Line Break)
(Manual Line Break)
Description of Table I

In the TOC
------------------------

Table I ..Long description of Table I
which takes two lines instead of one


Thanks for the help.
Pablo,

-----Original Message-----
Hi Eric,

Which version of Word are we dealing with, here? I'm not
able to reproduce, in a quick test, what you describe

and
show. I suspect it has something to do with how you've
formatted either the caption (is that what you mean by

table
title?) or the TOC style (as bullets and numbering?). My
first thought is that you have to make sure the tab and
indent settings for that style align.

Is it possible to remove the spaces created by a

manual
line break (SHIFT-ENTER) in the TOC or Table of

tables?
The problem that I have is when the titles of my

tables
are long the first line is not aligned with the second
line in the Table of tables because the two (SHIFT-

ENTER)
created in the text. Anyhelp idea is welcome, thanks.

Table 1 ..Blabla...............
blablabla............... p.1


Cindy Meister
INTER-Solutions, Switzerland
http://homepage.swissonline.ch/cindymeister (last update

Jun
8 2004)
http://www.word.mvps.org

This reply is posted in the Newsgroup; please post any
follow question or reply in the newsgroup and not by e-

mail
:-)

.


  #5  
Old October 28th, 2004, 08:21 PM
Eric
external usenet poster
 
Posts: n/a
Default

Hi,

By default when I insert a caption (Table, Figure, etc..)
it is assigned the "caption" style. Is there a way to
assign a different style to a caption (Table, Figure,
etc..) when it is created or do I have to modify
the "caption" style of the caption (Table, Figure,
etc...) after it has been created?


-----Original Message-----
Another approach is to use two separate styles for the

table number and
table title. Add the needed amount of Space After to the

Table Number style
so that you don't have to insert extra lines or empty

paragraphs. Include
only the Table Title style in your list of tables and

format the
corresponding TOC style to have Table X. numbering.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups

to the newsgroup so
all may benefit.

wrote in message
...
Hi,

I'm using Word2003. What I have done is that after the
caption, I have created 2 manual line break so that the
description of the table appears beside the caption in
the TOC. In doing so the two Manual Line Break appear

as
two spaces in the TOC.

In my document
-------------------------
Table I(Manual Line Break)
(Manual Line Break)
Description of Table I

In the TOC
------------------------

Table I ..Long description of Table I
which takes two lines instead of one


Thanks for the help.
Pablo,

-----Original Message-----
Hi Eric,

Which version of Word are we dealing with, here? I'm

not
able to reproduce, in a quick test, what you describe

and
show. I suspect it has something to do with how you've
formatted either the caption (is that what you mean by

table
title?) or the TOC style (as bullets and numbering?).

My
first thought is that you have to make sure the tab

and
indent settings for that style align.

Is it possible to remove the spaces created by a

manual
line break (SHIFT-ENTER) in the TOC or Table of

tables?
The problem that I have is when the titles of my

tables
are long the first line is not aligned with the

second
line in the Table of tables because the two (SHIFT-

ENTER)
created in the text. Anyhelp idea is welcome,

thanks.

Table 1 ..Blabla...............
blablabla............... p.1


Cindy Meister
INTER-Solutions, Switzerland
http://homepage.swissonline.ch/cindymeister (last

update
Jun
8 2004)
http://www.word.mvps.org

This reply is posted in the Newsgroup; please post any
follow question or reply in the newsgroup and not by

e-
mail
:-)

.


.

  #6  
Old October 28th, 2004, 09:21 PM
Eric
external usenet poster
 
Posts: n/a
Default

Hi,

If I create two separate styles for the table number and
table title, I will have to create two table of content
(TOC, one for the Headings and one for the Tables. Is
there something that I should be aware if I create two
TOC in the same document? Thanks,

Eric,

-----Original Message-----
Another approach is to use two separate styles for the

table number and
table title. Add the needed amount of Space After to the

Table Number style
so that you don't have to insert extra lines or empty

paragraphs. Include
only the Table Title style in your list of tables and

format the
corresponding TOC style to have Table X. numbering.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups

to the newsgroup so
all may benefit.

wrote in message
...
Hi,

I'm using Word2003. What I have done is that after the
caption, I have created 2 manual line break so that the
description of the table appears beside the caption in
the TOC. In doing so the two Manual Line Break appear

as
two spaces in the TOC.

In my document
-------------------------
Table I(Manual Line Break)
(Manual Line Break)
Description of Table I

In the TOC
------------------------

Table I ..Long description of Table I
which takes two lines instead of one


Thanks for the help.
Pablo,

-----Original Message-----
Hi Eric,

Which version of Word are we dealing with, here? I'm

not
able to reproduce, in a quick test, what you describe

and
show. I suspect it has something to do with how you've
formatted either the caption (is that what you mean by

table
title?) or the TOC style (as bullets and numbering?).

My
first thought is that you have to make sure the tab

and
indent settings for that style align.

Is it possible to remove the spaces created by a

manual
line break (SHIFT-ENTER) in the TOC or Table of

tables?
The problem that I have is when the titles of my

tables
are long the first line is not aligned with the

second
line in the Table of tables because the two (SHIFT-

ENTER)
created in the text. Anyhelp idea is welcome,

thanks.

Table 1 ..Blabla...............
blablabla............... p.1


Cindy Meister
INTER-Solutions, Switzerland
http://homepage.swissonline.ch/cindymeister (last

update
Jun
8 2004)
http://www.word.mvps.org

This reply is posted in the Newsgroup; please post any
follow question or reply in the newsgroup and not by

e-
mail
:-)

.


.

  #7  
Old October 28th, 2004, 10:29 PM
Suzanne S. Barnhill
external usenet poster
 
Posts: n/a
Default

If you want to include the tables in the main table of contents, include the
Table Title style at a level one below the lowest level of heading included
(for example, if you're including Headings 1-3, give Table Title an outline
level of 4) and format that TOC style (TOC 4 in this example) to match
whatever heading level you like, or format it differently.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

"Eric" wrote in message
...
Hi,

If I create two separate styles for the table number and
table title, I will have to create two table of content
(TOC, one for the Headings and one for the Tables. Is
there something that I should be aware if I create two
TOC in the same document? Thanks,

Eric,

-----Original Message-----
Another approach is to use two separate styles for the

table number and
table title. Add the needed amount of Space After to the

Table Number style
so that you don't have to insert extra lines or empty

paragraphs. Include
only the Table Title style in your list of tables and

format the
corresponding TOC style to have Table X. numbering.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups

to the newsgroup so
all may benefit.

wrote in message
...
Hi,

I'm using Word2003. What I have done is that after the
caption, I have created 2 manual line break so that the
description of the table appears beside the caption in
the TOC. In doing so the two Manual Line Break appear

as
two spaces in the TOC.

In my document
-------------------------
Table I(Manual Line Break)
(Manual Line Break)
Description of Table I

In the TOC
------------------------

Table I ..Long description of Table I
which takes two lines instead of one


Thanks for the help.
Pablo,

-----Original Message-----
Hi Eric,

Which version of Word are we dealing with, here? I'm

not
able to reproduce, in a quick test, what you describe
and
show. I suspect it has something to do with how you've
formatted either the caption (is that what you mean by
table
title?) or the TOC style (as bullets and numbering?).

My
first thought is that you have to make sure the tab

and
indent settings for that style align.

Is it possible to remove the spaces created by a
manual
line break (SHIFT-ENTER) in the TOC or Table of
tables?
The problem that I have is when the titles of my
tables
are long the first line is not aligned with the

second
line in the Table of tables because the two (SHIFT-
ENTER)
created in the text. Anyhelp idea is welcome,

thanks.

Table 1 ..Blabla...............
blablabla............... p.1


Cindy Meister
INTER-Solutions, Switzerland
http://homepage.swissonline.ch/cindymeister (last

update
Jun
8 2004)
http://www.word.mvps.org

This reply is posted in the Newsgroup; please post any
follow question or reply in the newsgroup and not by

e-
mail
:-)

.


.


  #8  
Old October 28th, 2004, 10:30 PM
Suzanne S. Barnhill
external usenet poster
 
Posts: n/a
Default

You can use the Caption style for the figure number if desired. It can be
modified to look any way you want it.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

"Eric" wrote in message
...
Hi,

By default when I insert a caption (Table, Figure, etc..)
it is assigned the "caption" style. Is there a way to
assign a different style to a caption (Table, Figure,
etc..) when it is created or do I have to modify
the "caption" style of the caption (Table, Figure,
etc...) after it has been created?


-----Original Message-----
Another approach is to use two separate styles for the

table number and
table title. Add the needed amount of Space After to the

Table Number style
so that you don't have to insert extra lines or empty

paragraphs. Include
only the Table Title style in your list of tables and

format the
corresponding TOC style to have Table X. numbering.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups

to the newsgroup so
all may benefit.

wrote in message
...
Hi,

I'm using Word2003. What I have done is that after the
caption, I have created 2 manual line break so that the
description of the table appears beside the caption in
the TOC. In doing so the two Manual Line Break appear

as
two spaces in the TOC.

In my document
-------------------------
Table I(Manual Line Break)
(Manual Line Break)
Description of Table I

In the TOC
------------------------

Table I ..Long description of Table I
which takes two lines instead of one


Thanks for the help.
Pablo,

-----Original Message-----
Hi Eric,

Which version of Word are we dealing with, here? I'm

not
able to reproduce, in a quick test, what you describe
and
show. I suspect it has something to do with how you've
formatted either the caption (is that what you mean by
table
title?) or the TOC style (as bullets and numbering?).

My
first thought is that you have to make sure the tab

and
indent settings for that style align.

Is it possible to remove the spaces created by a
manual
line break (SHIFT-ENTER) in the TOC or Table of
tables?
The problem that I have is when the titles of my
tables
are long the first line is not aligned with the

second
line in the Table of tables because the two (SHIFT-
ENTER)
created in the text. Anyhelp idea is welcome,

thanks.

Table 1 ..Blabla...............
blablabla............... p.1


Cindy Meister
INTER-Solutions, Switzerland
http://homepage.swissonline.ch/cindymeister (last

update
Jun
8 2004)
http://www.word.mvps.org

This reply is posted in the Newsgroup; please post any
follow question or reply in the newsgroup and not by

e-
mail
:-)

.


.


  #9  
Old October 29th, 2004, 03:08 PM
Eric
external usenet poster
 
Posts: n/a
Default

Hi,

From what I understand, if I use two style to create the
table number and table title I can't use the caption
label "table" because only the table number will appear
in the TOC of tables. So that's why I will use two styles
as you recommended. The only way that I see to create a
TOC from two styles (table number and table title) is to
create the TOC using styles as the normal TOC for heading
is created. I do not want to include de table number and
titles in the main TOC for headings, instead I will
create a second TOC in a following section of my
document. So I was wondering if the method that I was
correct or I'm doing it the wrong way...Thanks for your
advice.

The initial problem that I have is that I created the
table number and the table title in the same paragraph by
using (SHIFT-ENTER) twice. These 2 SHIFT-ENTER created a
double spaces between in the TOC. When the title of my
table is long these two spaces create a misalignement
between the first line and the second line of the table
title in the TOC.

Eric,

-----Original Message-----
If you want to include the tables in the main table of

contents, include the
Table Title style at a level one below the lowest level

of heading included
(for example, if you're including Headings 1-3, give

Table Title an outline
level of 4) and format that TOC style (TOC 4 in this

example) to match
whatever heading level you like, or format it

differently.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups

to the newsgroup so
all may benefit.

"Eric" wrote in

message
...
Hi,

If I create two separate styles for the table number

and
table title, I will have to create two table of content
(TOC, one for the Headings and one for the Tables. Is
there something that I should be aware if I create two
TOC in the same document? Thanks,

Eric,

-----Original Message-----
Another approach is to use two separate styles for the

table number and
table title. Add the needed amount of Space After to

the
Table Number style
so that you don't have to insert extra lines or empty

paragraphs. Include
only the Table Title style in your list of tables and

format the
corresponding TOC style to have Table X. numbering.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-

ups
to the newsgroup so
all may benefit.

wrote in message
...
Hi,

I'm using Word2003. What I have done is that after

the
caption, I have created 2 manual line break so that

the
description of the table appears beside the caption

in
the TOC. In doing so the two Manual Line Break

appear
as
two spaces in the TOC.

In my document
-------------------------
Table I(Manual Line Break)
(Manual Line Break)
Description of Table I

In the TOC
------------------------

Table I ..Long description of Table I
which takes two lines instead of one


Thanks for the help.
Pablo,

-----Original Message-----
Hi Eric,

Which version of Word are we dealing with, here?

I'm
not
able to reproduce, in a quick test, what you

describe
and
show. I suspect it has something to do with how

you've
formatted either the caption (is that what you

mean by
table
title?) or the TOC style (as bullets and

numbering?).
My
first thought is that you have to make sure the tab

and
indent settings for that style align.

Is it possible to remove the spaces created by a
manual
line break (SHIFT-ENTER) in the TOC or Table of
tables?
The problem that I have is when the titles of my
tables
are long the first line is not aligned with the

second
line in the Table of tables because the two

(SHIFT-
ENTER)
created in the text. Anyhelp idea is welcome,

thanks.

Table 1 ..Blabla...............
blablabla............... p.1


Cindy Meister
INTER-Solutions, Switzerland
http://homepage.swissonline.ch/cindymeister (last

update
Jun
8 2004)
http://www.word.mvps.org

This reply is posted in the Newsgroup; please post

any
follow question or reply in the newsgroup and not

by
e-
mail
:-)

.


.


.

  #10  
Old October 29th, 2004, 04:42 PM
Suzanne S. Barnhill
external usenet poster
 
Posts: n/a
Default

Let's back up here. You can still do what you want and either list the
tables in the overall TOC or create a separate one (the latter is more
common). Here's how:

1. Use Insert | Caption to insert the Table 1, Table 2, etc., numbers. These
will be in Caption style. If you don't like the appearance of the style, you
can modify it. Or you can apply a different style to the captions after they
have been inserted.

2. Use a separate style for the table title. Give this style an outline
level higher than any heading style that will be included in your TOC.

3. When you construct your TOC, include the levels for your headings and the
table titles. Let's say you're including Headings 1-3 and your table title
is Level 4; so include four levels. If you have any Heading 4s in the
document, be sure to remove the 4 from beside Heading 4 in the TOC Options.

4. Format the TOC 4 style to be autonumbered with the label "Table
[number]."

The results will be as follows:

In the document:

Table 1 [Caption style]

Title of Table 1 [Table Title style]

In the TOC:

Table 1. Title of Table 1 [TOC 4 style]

If you want to create a separate list of tables, you can do this by creating
a TOC that includes only Level 4. This can be done through the Table of
Contents dialog, but you can also hand-edit the TOC field if necessary to
fine-tune it. See http://word.mvps.org/FAQs/Formatting/TOCSwitches.htm

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

"Eric" wrote in message
...
Hi,

From what I understand, if I use two style to create the
table number and table title I can't use the caption
label "table" because only the table number will appear
in the TOC of tables. So that's why I will use two styles
as you recommended. The only way that I see to create a
TOC from two styles (table number and table title) is to
create the TOC using styles as the normal TOC for heading
is created. I do not want to include de table number and
titles in the main TOC for headings, instead I will
create a second TOC in a following section of my
document. So I was wondering if the method that I was
correct or I'm doing it the wrong way...Thanks for your
advice.

The initial problem that I have is that I created the
table number and the table title in the same paragraph by
using (SHIFT-ENTER) twice. These 2 SHIFT-ENTER created a
double spaces between in the TOC. When the title of my
table is long these two spaces create a misalignement
between the first line and the second line of the table
title in the TOC.

Eric,

-----Original Message-----
If you want to include the tables in the main table of

contents, include the
Table Title style at a level one below the lowest level

of heading included
(for example, if you're including Headings 1-3, give

Table Title an outline
level of 4) and format that TOC style (TOC 4 in this

example) to match
whatever heading level you like, or format it

differently.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups

to the newsgroup so
all may benefit.

"Eric" wrote in

message
...
Hi,

If I create two separate styles for the table number

and
table title, I will have to create two table of content
(TOC, one for the Headings and one for the Tables. Is
there something that I should be aware if I create two
TOC in the same document? Thanks,

Eric,

-----Original Message-----
Another approach is to use two separate styles for the
table number and
table title. Add the needed amount of Space After to

the
Table Number style
so that you don't have to insert extra lines or empty
paragraphs. Include
only the Table Title style in your list of tables and
format the
corresponding TOC style to have Table X. numbering.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-

ups
to the newsgroup so
all may benefit.

wrote in message
...
Hi,

I'm using Word2003. What I have done is that after

the
caption, I have created 2 manual line break so that

the
description of the table appears beside the caption

in
the TOC. In doing so the two Manual Line Break

appear
as
two spaces in the TOC.

In my document
-------------------------
Table I(Manual Line Break)
(Manual Line Break)
Description of Table I

In the TOC
------------------------

Table I ..Long description of Table I
which takes two lines instead of one


Thanks for the help.
Pablo,

-----Original Message-----
Hi Eric,

Which version of Word are we dealing with, here?

I'm
not
able to reproduce, in a quick test, what you

describe
and
show. I suspect it has something to do with how

you've
formatted either the caption (is that what you

mean by
table
title?) or the TOC style (as bullets and

numbering?).
My
first thought is that you have to make sure the tab
and
indent settings for that style align.

Is it possible to remove the spaces created by a
manual
line break (SHIFT-ENTER) in the TOC or Table of
tables?
The problem that I have is when the titles of my
tables
are long the first line is not aligned with the
second
line in the Table of tables because the two

(SHIFT-
ENTER)
created in the text. Anyhelp idea is welcome,
thanks.

Table 1 ..Blabla...............
blablabla............... p.1


Cindy Meister
INTER-Solutions, Switzerland
http://homepage.swissonline.ch/cindymeister (last
update
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8 2004)
http://www.word.mvps.org

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