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#1
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table of contents is getting corrupted in Word XP (2003 )
Everytime I try to insert a new Table of Contents in this Word document,
www.winsim.com/samples.doc (1.7 MB), Word XP (2003) merges information from first chapter into the table of contents. Does anyone know what is going on here ? This Word document was created from another Word document that has been existing since Word 95. Thanks, Lynn McGuire |
#2
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table of contents is getting corrupted in Word XP (2003 )
I haven't looked at your document, but you probably have the text in the
first chapter in one of the Styles Heading1, 2 or 3 that is being used to construct the table of contents. -- Hope this helps. Please reply to the newsgroup unless you wish to avail yourself of my services on a paid consulting basis. Doug Robbins - Word MVP "Lynn McGuire" wrote in message ... Everytime I try to insert a new Table of Contents in this Word document, www.winsim.com/samples.doc (1.7 MB), Word XP (2003) merges information from first chapter into the table of contents. Does anyone know what is going on here ? This Word document was created from another Word document that has been existing since Word 95. Thanks, Lynn McGuire |
#3
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table of contents is getting corrupted in Word XP (2003 )
Or inside the bookmark for one of the headings.
-- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Doug Robbins - Word MVP" wrote in message ... I haven't looked at your document, but you probably have the text in the first chapter in one of the Styles Heading1, 2 or 3 that is being used to construct the table of contents. -- Hope this helps. Please reply to the newsgroup unless you wish to avail yourself of my services on a paid consulting basis. Doug Robbins - Word MVP "Lynn McGuire" wrote in message ... Everytime I try to insert a new Table of Contents in this Word document, www.winsim.com/samples.doc (1.7 MB), Word XP (2003) merges information from first chapter into the table of contents. Does anyone know what is going on here ? This Word document was created from another Word document that has been existing since Word 95. Thanks, Lynn McGuire |
#4
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table of contents is getting corrupted in Word XP (2003 )
Or inside the bookmark for one of the headings.
I haven't looked at your document, but you probably have the text in the first chapter in one of the Styles Heading1, 2 or 3 that is being used to construct the table of contents. How does one detect and remove this corrupted text ? Note, this problem only started occuring when I upgraded from Word 2000 to Word 2003 ! Thanks, Lynn McGuire |
#5
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table of contents is getting corrupted in Word XP (2003 )
If the text is getting into the TOC, then presumably it appears somewhere in
the document. Select the text in the document and see if it has a heading style applied. If so, applying a body text style should solve the problem, and it will not appear when you update the TOC. If you don't see the text in the document, then it's possible it's in a TC field, which will appear if you display Hidden text. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Lynn McGuire" wrote in message ... Or inside the bookmark for one of the headings. I haven't looked at your document, but you probably have the text in the first chapter in one of the Styles Heading1, 2 or 3 that is being used to construct the table of contents. How does one detect and remove this corrupted text ? Note, this problem only started occuring when I upgraded from Word 2000 to Word 2003 ! Thanks, Lynn McGuire |
#6
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table of contents is getting corrupted in Word XP (2003 )
GreetingsˇV
Your document includes a number of pictures with paragraph outline level set to ˇ§Level 1ˇ¨. This is why the pictures are getting into the TOC. You have to apply a Body Text level to all of them. Here is how to proceed: 1. Press Ctrl+F. 2. In the ˇ§Find whatˇ¨ box, enter the following string: ^g^p 3. Select the ˇ§Highlight all items found inˇ¨ check box. 4. Choose ˇ§Main documentˇ¨ in the corresponding drop-down list below. 5. Press ˇ§Find Allˇ¨. 6. Close the ˇ§Find and replaceˇ¨ dialog, but leave the selection AS IS in the document window. 7. From the Format menu, select ParagraphˇK 8. In the ˇ§Paragraphˇ¨ dialog box, select the ˇ§Indents and Spacingˇ¨ tab. 9. Choose ˇ§Body textˇ¨ in the ˇ§Outline levelˇ¨ drop-down list. 10. OK out of the dialog. The TOC should now update correctly. Cheers Robert On Thu, 8 Jun 2006 18:04:29 -0500, Lynn McGuire wrote: Everytime I try to insert a new Table of Contents in this Word document, www.winsim.com/samples.doc (1.7 MB), Word XP (2003) merges information from first chapter into the table of contents. Does anyone know what is going on here ? This Word document was created from another Word document that has been existing since Word 95. Thanks, Lynn McGuire |
#7
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table of contents is getting corrupted in Word XP (2003 )
Some more technical details about your document.
If you click in the TOC, then press Alt+F9, you˙ll notice that the TOC field includes the ´\uˇ switch: TOC \o "1-3" \h \z \u This ´\uˇ switch was introduced in MS Word 2003 and means ´build the TOC using paragraph outline levelsˇ. This is why your TOC includes the pictures associated with ´outline level 1ˇ when you try to update it. So if you want your table to update as expected, all you have to do is change the TOC field syntax from ´TOC \o "1-3" \h \z \uˇ to ´TOC \o "1-3" \h \zˇ. Note that this document also includes unwanted header text in the second section (TOC pages). If you want to remove these texts, display the headers, click in each header, press Ctrl+A, then the Del key. -- Cheers Robert On Thu, 8 Jun 2006 18:04:29 -0500, Lynn McGuire wrote: Everytime I try to insert a new Table of Contents in this Word document, www.winsim.com/samples.doc (1.7 MB), Word XP (2003) merges information from first chapter into the table of contents. Does anyone know what is going on here ? This Word document was created from another Word document that has been existing since Word 95. Thanks, Lynn McGuire |
#8
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table of contents is getting corrupted in Word XP (2003 )
Your document includes a number of pictures with paragraph outline level
set to ˇ§Level 1ˇ¨. This is why the pictures are getting into the TOC. You have to apply a Body Text level to all of them. Here is how to proceed: 1. Press Ctrl+F. 2. In the ˇ§Find whatˇ¨ box, enter the following string: ^g^p 3. Select the ˇ§Highlight all items found inˇ¨ check box. 4. Choose ˇ§Main documentˇ¨ in the corresponding drop-down list below. 5. Press ˇ§Find Allˇ¨. 6. Close the ˇ§Find and replaceˇ¨ dialog, but leave the selection AS IS in the document window. 7. From the Format menu, select ParagraphˇK 8. In the ˇ§Paragraphˇ¨ dialog box, select the ˇ§Indents and Spacingˇ¨ tab. 9. Choose ˇ§Body textˇ¨ in the ˇ§Outline levelˇ¨ drop-down list. 10. OK out of the dialog. The TOC should now update correctly. Thank you ! Lynn |
#9
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table of contents is getting corrupted in Word XP (2003 )
Some more technical details about your document.
If you click in the TOC, then press Alt+F9, you˙ll notice that the TOC field includes the ´\uˇ switch: TOC \o "1-3" \h \z \u This ´\uˇ switch was introduced in MS Word 2003 and means ´build the TOC using paragraph outline levelsˇ. This is why your TOC includes the pictures associated with ´outline level 1ˇ when you try to update it. So if you want your table to update as expected, all you have to do is change the TOC field syntax from ´TOC \o "1-3" \h \z \uˇ to ´TOC \o "1-3" \h \zˇ. Note that this document also includes unwanted header text in the second section (TOC pages). If you want to remove these texts, display the headers, click in each header, press Ctrl+A, then the Del key. That fixed it ! Lynn |
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