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#1
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field = to
I have an excel table in my document.
It lists invoice numbers and their amounts, then gives me a total. What I would like to do is make a field in my doc = to the total generated by the excel table. Looking at insert/fields I don't know whether to use doc automation, links and references, equations and formulas or if none of the above are correct. Please give me some help on this problem Thanks a bunch ahead of time Joanne |
#2
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field = to
Select and copy the total within the embedded sheet.
Select the location in the document where you want the total to appear. Click Edit PasteSpecial. Check 'Paste Link' and select 'Unformatted text' from the 'As' list. You'll end up with a field that looks something like -- { LINK Word.Document "C:\\MyFolder\\MyFile.doc" "OLE_LINK1" \a \t } This will update automatically when the embedded sheet changes. "Joanne" wrote in message ... I have an excel table in my document. It lists invoice numbers and their amounts, then gives me a total. What I would like to do is make a field in my doc = to the total generated by the excel table. Looking at insert/fields I don't know whether to use doc automation, links and references, equations and formulas or if none of the above are correct. Please give me some help on this problem Thanks a bunch ahead of time Joanne |
#3
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field = to
Thanks for your prompt help. You have made my life that much easier.
Jezebel wrote: Select and copy the total within the embedded sheet. Select the location in the document where you want the total to appear. Click Edit PasteSpecial. Check 'Paste Link' and select 'Unformatted text' from the 'As' list. You'll end up with a field that looks something like -- { LINK Word.Document "C:\\MyFolder\\MyFile.doc" "OLE_LINK1" \a \t } This will update automatically when the embedded sheet changes. "Joanne" wrote in message ... I have an excel table in my document. It lists invoice numbers and their amounts, then gives me a total. What I would like to do is make a field in my doc = to the total generated by the excel table. Looking at insert/fields I don't know whether to use doc automation, links and references, equations and formulas or if none of the above are correct. Please give me some help on this problem Thanks a bunch ahead of time Joanne |
#4
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field = to
Jezebel
Here is my link, which is not updating when I make changes: {LINK Excel Sheet 8 "C:\\Documents and Settings\Joanne\\My Documents\\non-discount.doc" "_1215402019!Sheet1!R8C2" \a \t Can you see where I might have made a mistake that is causing it to not update? And while I have your busy attention, is there a way to pass the cell addr from the excel sheet as a variable to the link so that if the list happens to be longer, it will still update? Thanks for your time Joanne Jezebel wrote: Select and copy the total within the embedded sheet. Select the location in the document where you want the total to appear. Click Edit PasteSpecial. Check 'Paste Link' and select 'Unformatted text' from the 'As' list. You'll end up with a field that looks something like -- { LINK Word.Document "C:\\MyFolder\\MyFile.doc" "OLE_LINK1" \a \t } This will update automatically when the embedded sheet changes. "Joanne" wrote in message ... I have an excel table in my document. It lists invoice numbers and their amounts, then gives me a total. What I would like to do is make a field in my doc = to the total generated by the excel table. Looking at insert/fields I don't know whether to use doc automation, links and references, equations and formulas or if none of the above are correct. Please give me some help on this problem Thanks a bunch ahead of time Joanne |
#5
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field = to
First: don't know why your link isn't updating. The _121... bit is a
Word-generated bookmark. When I tried it, I got a reference like that with the document not saved, replaced by OLE_LINK1 (which is also an automatic bookmark) when the document was saved. Did you try updating fields? As for making the cell reference variable: in principle you should be able to name the cell, then use the cell name in place of the "R8C2" -- this certainly works from a linked workbook. Never tried it with an embedded sheet. "Joanne" wrote in message ... Jezebel Here is my link, which is not updating when I make changes: {LINK Excel Sheet 8 "C:\\Documents and Settings\Joanne\\My Documents\\non-discount.doc" "_1215402019!Sheet1!R8C2" \a \t Can you see where I might have made a mistake that is causing it to not update? And while I have your busy attention, is there a way to pass the cell addr from the excel sheet as a variable to the link so that if the list happens to be longer, it will still update? Thanks for your time Joanne Jezebel wrote: Select and copy the total within the embedded sheet. Select the location in the document where you want the total to appear. Click Edit PasteSpecial. Check 'Paste Link' and select 'Unformatted text' from the 'As' list. You'll end up with a field that looks something like -- { LINK Word.Document "C:\\MyFolder\\MyFile.doc" "OLE_LINK1" \a \t } This will update automatically when the embedded sheet changes. "Joanne" wrote in message ... I have an excel table in my document. It lists invoice numbers and their amounts, then gives me a total. What I would like to do is make a field in my doc = to the total generated by the excel table. Looking at insert/fields I don't know whether to use doc automation, links and references, equations and formulas or if none of the above are correct. Please give me some help on this problem Thanks a bunch ahead of time Joanne |
#6
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field = to
The error I am getting is:
Objects in this document contain links to files that cannot be found. The linked information will not be updated. The field does not update auto at all, but if I do Select All, then F9, it will update - but only once. If I make another change it will give me the above error. Thought of putting a command button on the doc and code it to update when changes are completed and the button is manually pushed, but not sure how to code it and also, the button prints out on the doc and this is not a good thing. Could find no place in buttons properties to cause it to be visible = false at print time. I read at word.mvps.org/FAQS/ to set toolsOptionsprint to 'update fields' and it should update on print preview, but it does not work there either. The FAQ also says to do ToolsOptionsGeneral and set "update automatic links at open" but states that this method is not really reliable - Seems to me that none of these things are reliable. Any ideas? Thank you Joanne Jezebel wrote: First: don't know why your link isn't updating. The _121... bit is a Word-generated bookmark. When I tried it, I got a reference like that with the document not saved, replaced by OLE_LINK1 (which is also an automatic bookmark) when the document was saved. Did you try updating fields? As for making the cell reference variable: in principle you should be able to name the cell, then use the cell name in place of the "R8C2" -- this certainly works from a linked workbook. Never tried it with an embedded sheet. "Joanne" wrote in message ... Jezebel Here is my link, which is not updating when I make changes: {LINK Excel Sheet 8 "C:\\Documents and Settings\Joanne\\My Documents\\non-discount.doc" "_1215402019!Sheet1!R8C2" \a \t Can you see where I might have made a mistake that is causing it to not update? And while I have your busy attention, is there a way to pass the cell addr from the excel sheet as a variable to the link so that if the list happens to be longer, it will still update? Thanks for your time Joanne Jezebel wrote: Select and copy the total within the embedded sheet. Select the location in the document where you want the total to appear. Click Edit PasteSpecial. Check 'Paste Link' and select 'Unformatted text' from the 'As' list. You'll end up with a field that looks something like -- { LINK Word.Document "C:\\MyFolder\\MyFile.doc" "OLE_LINK1" \a \t } This will update automatically when the embedded sheet changes. "Joanne" wrote in message ... I have an excel table in my document. It lists invoice numbers and their amounts, then gives me a total. What I would like to do is make a field in my doc = to the total generated by the excel table. Looking at insert/fields I don't know whether to use doc automation, links and references, equations and formulas or if none of the above are correct. Please give me some help on this problem Thanks a bunch ahead of time Joanne |
#7
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field = to
Did you create the field by inserting it as a field, or by using
PasteSpecial? If you created it manually, the message is telling you that there is some error with the file name -- note that backslashes have to be doubled. "Joanne" wrote in message ... The error I am getting is: Objects in this document contain links to files that cannot be found. The linked information will not be updated. The field does not update auto at all, but if I do Select All, then F9, it will update - but only once. If I make another change it will give me the above error. Thought of putting a command button on the doc and code it to update when changes are completed and the button is manually pushed, but not sure how to code it and also, the button prints out on the doc and this is not a good thing. Could find no place in buttons properties to cause it to be visible = false at print time. I read at word.mvps.org/FAQS/ to set toolsOptionsprint to 'update fields' and it should update on print preview, but it does not work there either. The FAQ also says to do ToolsOptionsGeneral and set "update automatic links at open" but states that this method is not really reliable - Seems to me that none of these things are reliable. Any ideas? Thank you Joanne Jezebel wrote: First: don't know why your link isn't updating. The _121... bit is a Word-generated bookmark. When I tried it, I got a reference like that with the document not saved, replaced by OLE_LINK1 (which is also an automatic bookmark) when the document was saved. Did you try updating fields? As for making the cell reference variable: in principle you should be able to name the cell, then use the cell name in place of the "R8C2" -- this certainly works from a linked workbook. Never tried it with an embedded sheet. "Joanne" wrote in message ... Jezebel Here is my link, which is not updating when I make changes: {LINK Excel Sheet 8 "C:\\Documents and Settings\Joanne\\My Documents\\non-discount.doc" "_1215402019!Sheet1!R8C2" \a \t Can you see where I might have made a mistake that is causing it to not update? And while I have your busy attention, is there a way to pass the cell addr from the excel sheet as a variable to the link so that if the list happens to be longer, it will still update? Thanks for your time Joanne Jezebel wrote: Select and copy the total within the embedded sheet. Select the location in the document where you want the total to appear. Click Edit PasteSpecial. Check 'Paste Link' and select 'Unformatted text' from the 'As' list. You'll end up with a field that looks something like -- { LINK Word.Document "C:\\MyFolder\\MyFile.doc" "OLE_LINK1" \a \t } This will update automatically when the embedded sheet changes. "Joanne" wrote in message .. . I have an excel table in my document. It lists invoice numbers and their amounts, then gives me a total. What I would like to do is make a field in my doc = to the total generated by the excel table. Looking at insert/fields I don't know whether to use doc automation, links and references, equations and formulas or if none of the above are correct. Please give me some help on this problem Thanks a bunch ahead of time Joanne |
#8
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field = to
I created the field by using Paste Special, Unformatted Text, and
Paste Link as you instructed. When I look at the field, there are \\ thruout the link address except at the end where it has the \a \t. BTW, would you tell me what the \a and \t are for? I have moved the file to my laptop and here it still does not update automatically, but will repeatedly update using Ctrl+A, and F9. Go figure - I'm sure I haven't a clue what is happening. I think if Ctrl+a and F9 will continue to be reliable, I will just record a macro and then put a command on the toolbar and let it go at that, unless you have some other idea that would make it go automatically. As always, thanks for considering my request. Your time is appreciated. Joanne Jezebel wrote: Did you create the field by inserting it as a field, or by using PasteSpecial?I c If you created it manually, the message is telling you that there is some error with the file name -- note that backslashes have to be doubled. "Joanne" wrote in message ... The error I am getting is: Objects in this document contain links to files that cannot be found. The linked information will not be updated. The field does not update auto at all, but if I do Select All, then F9, it will update - but only once. If I make another change it will give me the above error. Thought of putting a command button on the doc and code it to update when changes are completed and the button is manually pushed, but not sure how to code it and also, the button prints out on the doc and this is not a good thing. Could find no place in buttons properties to cause it to be visible = false at print time. I read at word.mvps.org/FAQS/ to set toolsOptionsprint to 'update fields' and it should update on print preview, but it does not work there either. The FAQ also says to do ToolsOptionsGeneral and set "update automatic links at open" but states that this method is not really reliable - Seems to me that none of these things are reliable. Any ideas? Thank you Joanne Jezebel wrote: First: don't know why your link isn't updating. The _121... bit is a Word-generated bookmark. When I tried it, I got a reference like that with the document not saved, replaced by OLE_LINK1 (which is also an automatic bookmark) when the document was saved. Did you try updating fields? As for making the cell reference variable: in principle you should be able to name the cell, then use the cell name in place of the "R8C2" -- this certainly works from a linked workbook. Never tried it with an embedded sheet. "Joanne" wrote in message ... Jezebel Here is my link, which is not updating when I make changes: {LINK Excel Sheet 8 "C:\\Documents and Settings\Joanne\\My Documents\\non-discount.doc" "_1215402019!Sheet1!R8C2" \a \t Can you see where I might have made a mistake that is causing it to not update? And while I have your busy attention, is there a way to pass the cell addr from the excel sheet as a variable to the link so that if the list happens to be longer, it will still update? Thanks for your time Joanne Jezebel wrote: Select and copy the total within the embedded sheet. Select the location in the document where you want the total to appear. Click Edit PasteSpecial. Check 'Paste Link' and select 'Unformatted text' from the 'As' list. You'll end up with a field that looks something like -- { LINK Word.Document "C:\\MyFolder\\MyFile.doc" "OLE_LINK1" \a \t } This will update automatically when the embedded sheet changes. "Joanne" wrote in message . .. I have an excel table in my document. It lists invoice numbers and their amounts, then gives me a total. What I would like to do is make a field in my doc = to the total generated by the excel table. Looking at insert/fields I don't know whether to use doc automation, links and references, equations and formulas or if none of the above are correct. Please give me some help on this problem Thanks a bunch ahead of time Joanne |
#9
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field = to
\a = update automatically
\t = insert as unformatted text These are called 'switches' - for future reference, you can find the switches for a field by looking up the field code in Help. "Joanne" wrote in message ... I created the field by using Paste Special, Unformatted Text, and Paste Link as you instructed. When I look at the field, there are \\ thruout the link address except at the end where it has the \a \t. BTW, would you tell me what the \a and \t are for? I have moved the file to my laptop and here it still does not update automatically, but will repeatedly update using Ctrl+A, and F9. Go figure - I'm sure I haven't a clue what is happening. I think if Ctrl+a and F9 will continue to be reliable, I will just record a macro and then put a command on the toolbar and let it go at that, unless you have some other idea that would make it go automatically. As always, thanks for considering my request. Your time is appreciated. Joanne Jezebel wrote: Did you create the field by inserting it as a field, or by using PasteSpecial?I c If you created it manually, the message is telling you that there is some error with the file name -- note that backslashes have to be doubled. "Joanne" wrote in message ... The error I am getting is: Objects in this document contain links to files that cannot be found. The linked information will not be updated. The field does not update auto at all, but if I do Select All, then F9, it will update - but only once. If I make another change it will give me the above error. Thought of putting a command button on the doc and code it to update when changes are completed and the button is manually pushed, but not sure how to code it and also, the button prints out on the doc and this is not a good thing. Could find no place in buttons properties to cause it to be visible = false at print time. I read at word.mvps.org/FAQS/ to set toolsOptionsprint to 'update fields' and it should update on print preview, but it does not work there either. The FAQ also says to do ToolsOptionsGeneral and set "update automatic links at open" but states that this method is not really reliable - Seems to me that none of these things are reliable. Any ideas? Thank you Joanne Jezebel wrote: First: don't know why your link isn't updating. The _121... bit is a Word-generated bookmark. When I tried it, I got a reference like that with the document not saved, replaced by OLE_LINK1 (which is also an automatic bookmark) when the document was saved. Did you try updating fields? As for making the cell reference variable: in principle you should be able to name the cell, then use the cell name in place of the "R8C2" -- this certainly works from a linked workbook. Never tried it with an embedded sheet. "Joanne" wrote in message .. . Jezebel Here is my link, which is not updating when I make changes: {LINK Excel Sheet 8 "C:\\Documents and Settings\Joanne\\My Documents\\non-discount.doc" "_1215402019!Sheet1!R8C2" \a \t Can you see where I might have made a mistake that is causing it to not update? And while I have your busy attention, is there a way to pass the cell addr from the excel sheet as a variable to the link so that if the list happens to be longer, it will still update? Thanks for your time Joanne Jezebel wrote: Select and copy the total within the embedded sheet. Select the location in the document where you want the total to appear. Click Edit PasteSpecial. Check 'Paste Link' and select 'Unformatted text' from the 'As' list. You'll end up with a field that looks something like -- { LINK Word.Document "C:\\MyFolder\\MyFile.doc" "OLE_LINK1" \a \t } This will update automatically when the embedded sheet changes. "Joanne" wrote in message .. . I have an excel table in my document. It lists invoice numbers and their amounts, then gives me a total. What I would like to do is make a field in my doc = to the total generated by the excel table. Looking at insert/fields I don't know whether to use doc automation, links and references, equations and formulas or if none of the above are correct. Please give me some help on this problem Thanks a bunch ahead of time Joanne |
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