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"Look up Contact" Not finding Other Address Books



 
 
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  #11  
Old January 9th, 2006, 11:33 PM posted to microsoft.public.outlook.contacts
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Default "Look up Contact" Not finding Other Address Books

Nope. Works perfectly fine here. All my Contacts Folders are searched until
a match is found, which is the way Outlook is designed. I've seen no one
report the behavior you see.
However, you did not dismiss an autocompletion connection by deleting the
suggestion. Autocompletion was still in play. You can only dismiss
autocompletion with the Esc key. The only way to be certain that
autocompleion is not interfering is to turn it off.
--
Russ Valentine
[MVP-Outlook]
"Lordcatalien" wrote in message
news
I don't mind having AutoComplete on. I just want the other address books to
be searched when I right-click an address from a mail I've received and
click
"Look up Contact".

I think I'd just mentioned that I deleted the AutoComplete entry to ensure
when I pressed "Check Names" that it was actually looking in my custom
Address Books, and not just the default Outlook "Contacts" book.

Sorry for the miscommunication. Do you know why a "Look up Contact" search
wouldn't search thru the other books where the address is listed? Why it
only
reveals the Contact Information Card if the entry is in the default
Outlook
Address Book (Contacts) and not my custom ones (Family, Friends, etc.)?

Thanks for your time.

"Russ Valentine [MVP-Outlook]" wrote:

What I mean is, why are you attempting to rename your Contacts Folders
from
the Outlook Address Book interface? All that would accomplish is to
invalidate the reference to the Contacts Folder you want searched, which
in
fact you appear to have done.
The other obvious issue is that you have already invoked an
autocompletion
link for this name in this session without dismissing it. Since the
function
you want uses autoresolution not autocompletion, and since you don't want
to
use autocompletion, seems to me you should turn off autocompletion and
use
only autoresolution.
--
Russ Valentine
[MVP-Outlook]
"Lordcatalien" wrote in message
...
Hi Russ,

Thanks for the reply and for helping me to troubleshoot this.

Maybe I followed your instructions incorrectly, but it still doesn't
seem
to
work.

Here's what I did:
1. In Outlook, clicked "Tools" -- "Email Accounts" -- "View or Change
Existing Directories or Address Books"

2. Selected "Outlook Address Book (MAPI)" and clicked "Remove".

3. Restarted Outlook

4. Returned to Address Books section and clicked "Add"

5. Clicked "Additional Address Books"

6. Clicked "Outlook Address Book"

7. Restarted Outlook.

8. Selected each of my Address Books, clicked "Properties" -- "Outlook
Address Book" tab -- Checked "Show this folder as an e-mail Address
Book,
and named them (they still had their previous names).

9. Restarted Outlook.

10. Typed the beginning of an email address in a new email: "adam@..."

11. It pre-filled, so I hit delete.

12. Clicked the "Check Names" button on the toolbar. It found my
address
for
"Adam Smith".

13. Then...I went to an existing email from Adam Smith, already in my
inbox.

14. I right-clicked his address in the email and selected "Outlook
Properties". It showed me the E-mail Properties with his name, address,
type
and format.

15. Clicked "Cancel"

16. Right-clicked his address again and selected "Look up Contact".

17. Received the error "Could not find a contact with this e-mail
address"
(and show help). The "Show Help" Button revealed:

This error can occur if you click Look Up Contact for an e-mail ID of a
user
who is not part of your local contacts list.

-0-

I know that the contact exists, but it's in my "Friends" Address Book.
When
I drag the contact out of the "Friends" Address Book and into the
"Contacts"
Address Book (which came default in Outlook), and then repeated the
"Look
up
Contact" Process, it opened his record.

It just seems that for some reason, my other address books (other than
"Contacts") are NOT being searched when I perform "Look up Contact".

Obviously, this is frustrating because if I get an email from Adam (or
anyone) asking me to call them, I'd like to right-click their name,
Look
them
up, and call the number from their Contact Listing. Right now, it can't
find
it so I have to remember which address book they're filed in, scroll to
find
them (which is difficult if they don't have their name listed in the
email
address), and double-click. I can do a contact search, but I'd like
this
function to work for me.

Bear in mind, I'm on Outlook 2003, not running exchange, and all
address
books ("contacts", "business", "clients", "family", "friends", etc..)
hav
the
box checked that says "Show this folder as an e-mail Address Book".

Other info:
1. general tab says "show number of unread items" and is checked.
2. Says "When posting to this folder, use" IPM.Contact
3. Says "Automatically generate Microsoft Exchange views
4. Activities has "Contacts" Name and "Contacts" folder listed, and
upon
modification, says "Search Subfolders"
5. Default Activities view (in Activities tab) says "All Items"
6. Administration tab has "Initial View on Folder" set to normal on all
address books.
7. Forms tab is empty.

Please let me know if you can help. Thanks for your time.







  #12  
Old January 19th, 2006, 12:45 AM posted to microsoft.public.outlook.contacts
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Default "Look up Contact" Not finding Other Address Books

Not that it helps... I have exactly the same problem!

I've done some googling, but I'm still stuck at it. I've tried the
suggestions you've got in this thread and the problem persists. I have an
impression, that no one really understood the problem you've described though
description is perfectly clear.

That's why I'll try again; maybe we'll get another post

Problem description:
Suppose we have default Contacts folder named "Contacts" and a subfolder
named "Personal".
There is an entry in Contacts folder: Peter Pan, .
There is an entry in Personal folder: Santa Claus,
.
If I create new mail message and type the first address
) in the To field, right-click it and choose "Look up
Outlook Contact...", Outlook finds and opens appropriate contact. If I do the
same with
, the response is "Could not find a contact
with this e-mail address."

Any advice?

Thanks!

Marko



"Lordcatalien" wrote:

I'm sure this has been posted a number of times. I've seen a bunch of posts
about it but am unable to find a solution.

When I receive an email from a contact I have in an address book (but not
the default "Contacts" address book from Outlook), it doesn't search the
other address books.

I'm not using Exchange. I'm on Outlook 2003.

Can someone please let me know how to make "Look up Contact" override the
default of only checking the "Contacts" address book, so I can look in the
other address books I have ("Business", "Family", "Personal", etc.).

These books are enabled as Outlook Address Books in the settings.

I saw somewhere that, by default, Outlook won't check the other books to
conserve on time/memory or something...I don't want this active.

Please help.

Thanks!

 




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