Turn off updating date fields

Hi there
I know I've read about this in many threads, but I can't seem to actually
find a solution to my specific need (and I don't have good search skills)
I work in an office that takes many calls and as part of a word document I
put the date and time field in as an autocomplete. As in if we press two
buttons it puts the date and time in as we want it. However I didn't know
that this updates everytime you open up the document.
I tried putting it in as a macro with the insert date time and taking the
'autoupdate field' off but this is the extra little problem. We also have an
icon relating to what we want to input, a little telephone for a telephone
call, fax icon for fax sent, email icon for email sent and so on. However
the macro doesn't seem to want to deal with the icons, so I can put a macro
in for the "insert date time" with the auto complete off, but the icon won't
appear.
Is there anyway I can get a simple way for the icon to appear with the time
and date below of the time it was input, and have it stay like that?

I'm not sure which command you are using, but apparently it is inserting a
DATE field, when it should be inserting the CREATEDATE field instead.

For existing documents, do is the following: press Alt+F9 to display the
field codes. You should see something similar to: { DATE }. Change the
uppercase part to CREATEDATE and then press F9. To hide the field code, press
Alt+F9 again. Save the file. Repeat for other affected documents.

To fix the problem for new documents: Create a template where the CREATEDATE
field is inserted; as new documents are created from that template you will
get their creation dates properly inserted.

--
Stefan Blom
Microsoft Word MVP


"MrJuggles" wrote:

Hi there
I know I've read about this in many threads, but I can't seem to actually
find a solution to my specific need (and I don't have good search skills)
I work in an office that takes many calls and as part of a word document I
put the date and time field in as an autocomplete. As in if we press two
buttons it puts the date and time in as we want it. However I didn't know
that this updates everytime you open up the document.
I tried putting it in as a macro with the insert date time and taking the
'autoupdate field' off but this is the extra little problem. We also have an
icon relating to what we want to input, a little telephone for a telephone
call, fax icon for fax sent, email icon for email sent and so on. However
the macro doesn't seem to want to deal with the icons, so I can put a macro
in for the "insert date time" with the auto complete off, but the icon won't
appear.
Is there anyway I can get a simple way for the icon to appear with the time
and date below of the time it was input, and have it stay like that?

Hi there Stefan
Am I right in assuming that the only problem with that is it refers to the
date the document was created, so if the contacts go over several days then
the times of these calls won't be able to be recorded.
I want to be able to open the document whenver I contact a person and either
type something or press a button that will come up with a little logo for the
type of contact and the time and date it came in.
Does that make sense? I haven't got the best descriptive skills

MrJuggles aka Paul

"Stefan Blom" wrote:

I'm not sure which command you are using, but apparently it is inserting a
DATE field, when it should be inserting the CREATEDATE field instead.

For existing documents, do is the following: press Alt+F9 to display the
field codes. You should see something similar to: { DATE }. Change the
uppercase part to CREATEDATE and then press F9. To hide the field code, press
Alt+F9 again. Save the file. Repeat for other affected documents.

To fix the problem for new documents: Create a template where the CREATEDATE
field is inserted; as new documents are created from that template you will
get their creation dates properly inserted.

--
Stefan Blom
Microsoft Word MVP


"MrJuggles" wrote:

Hi there
I know I've read about this in many threads, but I can't seem to actually
find a solution to my specific need (and I don't have good search skills)
I work in an office that takes many calls and as part of a word document I
put the date and time field in as an autocomplete. As in if we press two
buttons it puts the date and time in as we want it. However I didn't know
that this updates everytime you open up the document.
I tried putting it in as a macro with the insert date time and taking the
'autoupdate field' off but this is the extra little problem. We also have an
icon relating to what we want to input, a little telephone for a telephone
call, fax icon for fax sent, email icon for email sent and so on. However
the macro doesn't seem to want to deal with the icons, so I can put a macro
in for the "insert date time" with the auto complete off, but the icon won't
appear.
Is there anyway I can get a simple way for the icon to appear with the time
and date below of the time it was input, and have it stay like that?

A date field will always show the system date of the PC. A CreateDate field
will always show the date the document was created. You need to insert
dates as text. A macro is probably the simplest solution eg

Sub InsertUSFormatDate()
With Selection
.InsertDateTime DateTimeFormat:="MMMM" & Chr(160) & _
"d," & Chr(160) & "yyyy", InsertAsField:=False
End With
End Sub

In the above example Chr(160) is a non breaking space to ensure the date is
always on one line.

See http://www.gmayor.com/installing_macro.htm

--

Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site http://word.mvps.org


MrJuggles wrote:
Hi there Stefan
Am I right in assuming that the only problem with that is it refers
to the date the document was created, so if the contacts go over
several days then the times of these calls won't be able to be
recorded.
I want to be able to open the document whenver I contact a person and
either type something or press a button that will come up with a
little logo for the type of contact and the time and date it came in.
Does that make sense? I haven't got the best descriptive skills

MrJuggles aka Paul

"Stefan Blom" wrote:

I'm not sure which command you are using, but apparently it is
inserting a DATE field, when it should be inserting the CREATEDATE
field instead.

For existing documents, do is the following: press Alt+F9 to display
the field codes. You should see something similar to: { DATE }.
Change the uppercase part to CREATEDATE and then press F9. To hide
the field code, press Alt+F9 again. Save the file. Repeat for other
affected documents.

To fix the problem for new documents: Create a template where the
CREATEDATE field is inserted; as new documents are created from that
template you will get their creation dates properly inserted.

--
Stefan Blom
Microsoft Word MVP


"MrJuggles" wrote:

Hi there
I know I've read about this in many threads, but I can't seem to
actually find a solution to my specific need (and I don't have good
search skills)
I work in an office that takes many calls and as part of a word
document I put the date and time field in as an autocomplete. As
in if we press two buttons it puts the date and time in as we want
it. However I didn't know that this updates everytime you open up
the document.
I tried putting it in as a macro with the insert date time and
taking the 'autoupdate field' off but this is the extra little
problem. We also have an icon relating to what we want to input, a
little telephone for a telephone call, fax icon for fax sent, email
icon for email sent and so on. However the macro doesn't seem to
want to deal with the icons, so I can put a macro in for the
"insert date time" with the auto complete off, but the icon won't
appear.
Is there anyway I can get a simple way for the icon to appear with
the time and date below of the time it was input, and have it stay
like that?

For what you are doing, you need to insert the date as text, which can't be
done with the built-in Alt+Shift+D shortcut. You have two options: insert
the DATE field as before and immediately unlink it (Ctrl+Shift+F9) or
write/record a macro to perform the actions in Insert | Date and Time, with
the desired format selected and the "Update automatically" box cleared
(which inserts the date as text).

When I recorded such a macro, the result was:

Sub Macro1()
'
' Macro1 Macro
' Macro recorded Thursday, July 12, 2007 by Suzanne S. Barnhill
'
Selection.InsertDateTime DateTimeFormat:="dddd, MMMM d, yyyy", _
InsertAsField:=False, DateLanguage:=wdEnglishUS, CalendarType:= _
wdCalendarWestern, InsertAsFullWidth:=False
End Sub

So you might play with this idea; you can, of course, assign a keyboard
shortcut to your macro.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

"MrJuggles" wrote in message
...
Hi there
I know I've read about this in many threads, but I can't seem to actually
find a solution to my specific need (and I don't have good search skills)
I work in an office that takes many calls and as part of a word document I
put the date and time field in as an autocomplete. As in if we press two
buttons it puts the date and time in as we want it. However I didn't know
that this updates everytime you open up the document.
I tried putting it in as a macro with the insert date time and taking the
'autoupdate field' off but this is the extra little problem. We also have
an
icon relating to what we want to input, a little telephone for a telephone
call, fax icon for fax sent, email icon for email sent and so on. However
the macro doesn't seem to want to deal with the icons, so I can put a
macro
in for the "insert date time" with the auto complete off, but the icon
won't
appear.
Is there anyway I can get a simple way for the icon to appear with the
time
and date below of the time it was input, and have it stay like that?

Thanks Graham
The only problem with that is I can't get the macro to insert a picture as
well, not one from a file. At the moment you can put these little
pictures/clip art in an autocorrect option.
If there's a way I can get a macro to insert a picture too, then we can
input these entries with one keypress.
thanks again for all your help and patience, I'm not a technophobe, but
there are gaps in my knowledge.

Cheers again

Paul

"Graham Mayor" wrote:

A date field will always show the system date of the PC. A CreateDate field
will always show the date the document was created. You need to insert
dates as text. A macro is probably the simplest solution eg

Sub InsertUSFormatDate()
With Selection
.InsertDateTime DateTimeFormat:="MMMM" & Chr(160) & _
"d," & Chr(160) & "yyyy", InsertAsField:=False
End With
End Sub

In the above example Chr(160) is a non breaking space to ensure the date is
always on one line.

See http://www.gmayor.com/installing_macro.htm

--

Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site http://word.mvps.org


MrJuggles wrote:
Hi there Stefan
Am I right in assuming that the only problem with that is it refers
to the date the document was created, so if the contacts go over
several days then the times of these calls won't be able to be
recorded.
I want to be able to open the document whenver I contact a person and
either type something or press a button that will come up with a
little logo for the type of contact and the time and date it came in.
Does that make sense? I haven't got the best descriptive skills

MrJuggles aka Paul

"Stefan Blom" wrote:

I'm not sure which command you are using, but apparently it is
inserting a DATE field, when it should be inserting the CREATEDATE
field instead.

For existing documents, do is the following: press Alt+F9 to display
the field codes. You should see something similar to: { DATE }.
Change the uppercase part to CREATEDATE and then press F9. To hide
the field code, press Alt+F9 again. Save the file. Repeat for other
affected documents.

To fix the problem for new documents: Create a template where the
CREATEDATE field is inserted; as new documents are created from that
template you will get their creation dates properly inserted.

--
Stefan Blom
Microsoft Word MVP


"MrJuggles" wrote:

Hi there
I know I've read about this in many threads, but I can't seem to
actually find a solution to my specific need (and I don't have good
search skills)
I work in an office that takes many calls and as part of a word
document I put the date and time field in as an autocomplete. As
in if we press two buttons it puts the date and time in as we want
it. However I didn't know that this updates everytime you open up
the document.
I tried putting it in as a macro with the insert date time and
taking the 'autoupdate field' off but this is the extra little
problem. We also have an icon relating to what we want to input, a
little telephone for a telephone call, fax icon for fax sent, email
icon for email sent and so on. However the macro doesn't seem to
want to deal with the icons, so I can put a macro in for the
"insert date time" with the auto complete off, but the icon won't
appear.
Is there anyway I can get a simple way for the icon to appear with
the time and date below of the time it was input, and have it stay
like that?

I don't know which icons you have used so far but maybe you could use a
character from e.g. the Wingdings font. Then you could have a macro for each
"icon" type - something like the following (adjust the date and time format
as needed):

Sub DateTime_Phone()

With Selection
'Insert date and time - adjust the format af needed
.InsertDateTime DateTimeFormat:="M/d/yyyy h:mm:ss am/pm", _
InsertAsField:=False
'Insert paragraph mark
.TypeText Chr(13)
'Insert Phone - replace CharacterNumber for other icons
.InsertSymbol Font:="Wingdings", _
CharacterNumber:=40, _
Unicode:=False
End With
End Sub

You could e.g. use chr(42) for mail and chr(50) for fax.

--
Regards
Lene Fredborg
DocTools - Denmark
www.thedoctools.com
Document automation - add-ins, macros and templates for Microsoft Word


"MrJuggles" wrote:

Thanks Graham
The only problem with that is I can't get the macro to insert a picture as
well, not one from a file. At the moment you can put these little
pictures/clip art in an autocorrect option.
If there's a way I can get a macro to insert a picture too, then we can
input these entries with one keypress.
thanks again for all your help and patience, I'm not a technophobe, but
there are gaps in my knowledge.

Cheers again

Paul

"Graham Mayor" wrote:

A date field will always show the system date of the PC. A CreateDate field
will always show the date the document was created. You need to insert
dates as text. A macro is probably the simplest solution eg

Sub InsertUSFormatDate()
With Selection
.InsertDateTime DateTimeFormat:="MMMM" & Chr(160) & _
"d," & Chr(160) & "yyyy", InsertAsField:=False
End With
End Sub

In the above example Chr(160) is a non breaking space to ensure the date is
always on one line.

See http://www.gmayor.com/installing_macro.htm

--

Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site http://word.mvps.org


MrJuggles wrote:
Hi there Stefan
Am I right in assuming that the only problem with that is it refers
to the date the document was created, so if the contacts go over
several days then the times of these calls won't be able to be
recorded.
I want to be able to open the document whenver I contact a person and
either type something or press a button that will come up with a
little logo for the type of contact and the time and date it came in.
Does that make sense? I haven't got the best descriptive skills

MrJuggles aka Paul

"Stefan Blom" wrote:

I'm not sure which command you are using, but apparently it is
inserting a DATE field, when it should be inserting the CREATEDATE
field instead.

For existing documents, do is the following: press Alt+F9 to display
the field codes. You should see something similar to: { DATE }.
Change the uppercase part to CREATEDATE and then press F9. To hide
the field code, press Alt+F9 again. Save the file. Repeat for other
affected documents.

To fix the problem for new documents: Create a template where the
CREATEDATE field is inserted; as new documents are created from that
template you will get their creation dates properly inserted.

--
Stefan Blom
Microsoft Word MVP


"MrJuggles" wrote:

Hi there
I know I've read about this in many threads, but I can't seem to
actually find a solution to my specific need (and I don't have good
search skills)
I work in an office that takes many calls and as part of a word
document I put the date and time field in as an autocomplete. As
in if we press two buttons it puts the date and time in as we want
it. However I didn't know that this updates everytime you open up
the document.
I tried putting it in as a macro with the insert date time and
taking the 'autoupdate field' off but this is the extra little
problem. We also have an icon relating to what we want to input, a
little telephone for a telephone call, fax icon for fax sent, email
icon for email sent and so on. However the macro doesn't seem to
want to deal with the icons, so I can put a macro in for the
"insert date time" with the auto complete off, but the icon won't
appear.
Is there anyway I can get a simple way for the icon to appear with
the time and date below of the time it was input, and have it stay
like that?

Sorry, I feel like a bit of a heel for going on.
I do get the idea of a macro for the inserting the details I want, and it
works perfectly. The only problem is this, the macro doesn't instert a log
or icon or let me do so. I would like the icon above the date and time so we
can recognise the type of contact we have (phone, email, letter, home visit)
Thanks again
Mr Juggles

"Suzanne S. Barnhill" wrote:

For what you are doing, you need to insert the date as text, which can't be
done with the built-in Alt+Shift+D shortcut. You have two options: insert
the DATE field as before and immediately unlink it (Ctrl+Shift+F9) or
write/record a macro to perform the actions in Insert | Date and Time, with
the desired format selected and the "Update automatically" box cleared
(which inserts the date as text).

When I recorded such a macro, the result was:

Sub Macro1()
'
' Macro1 Macro
' Macro recorded Thursday, July 12, 2007 by Suzanne S. Barnhill
'
Selection.InsertDateTime DateTimeFormat:="dddd, MMMM d, yyyy", _
InsertAsField:=False, DateLanguage:=wdEnglishUS, CalendarType:= _
wdCalendarWestern, InsertAsFullWidth:=False
End Sub

So you might play with this idea; you can, of course, assign a keyboard
shortcut to your macro.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

"MrJuggles" wrote in message
...
Hi there
I know I've read about this in many threads, but I can't seem to actually
find a solution to my specific need (and I don't have good search skills)
I work in an office that takes many calls and as part of a word document I
put the date and time field in as an autocomplete. As in if we press two
buttons it puts the date and time in as we want it. However I didn't know
that this updates everytime you open up the document.
I tried putting it in as a macro with the insert date time and taking the
'autoupdate field' off but this is the extra little problem. We also have
an
icon relating to what we want to input, a little telephone for a telephone
call, fax icon for fax sent, email icon for email sent and so on. However
the macro doesn't seem to want to deal with the icons, so I can put a
macro
in for the "insert date time" with the auto complete off, but the icon
won't
appear.
Is there anyway I can get a simple way for the icon to appear with the
time
and date below of the time it was input, and have it stay like that?

If Lene's suggestion doesn't cut it, what is the source of your logo(s)?

--

Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site http://word.mvps.org


MrJuggles wrote:
Thanks Graham
The only problem with that is I can't get the macro to insert a
picture as well, not one from a file. At the moment you can put
these little pictures/clip art in an autocorrect option.
If there's a way I can get a macro to insert a picture too, then we
can input these entries with one keypress.
thanks again for all your help and patience, I'm not a technophobe,
but there are gaps in my knowledge.

Cheers again

Paul

"Graham Mayor" wrote:

A date field will always show the system date of the PC. A
CreateDate field will always show the date the document was created.
You need to insert dates as text. A macro is probably the simplest
solution eg

Sub InsertUSFormatDate()
With Selection
.InsertDateTime DateTimeFormat:="MMMM" & Chr(160) & _
"d," & Chr(160) & "yyyy", InsertAsField:=False
End With
End Sub

In the above example Chr(160) is a non breaking space to ensure the
date is always on one line.

See http://www.gmayor.com/installing_macro.htm

--

Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site http://word.mvps.org


MrJuggles wrote:
Hi there Stefan
Am I right in assuming that the only problem with that is it refers
to the date the document was created, so if the contacts go over
several days then the times of these calls won't be able to be
recorded.
I want to be able to open the document whenver I contact a person
and either type something or press a button that will come up with a
little logo for the type of contact and the time and date it came
in. Does that make sense? I haven't got the best descriptive skills

MrJuggles aka Paul

"Stefan Blom" wrote:

I'm not sure which command you are using, but apparently it is
inserting a DATE field, when it should be inserting the CREATEDATE
field instead.

For existing documents, do is the following: press Alt+F9 to
display the field codes. You should see something similar to: {
DATE }. Change the uppercase part to CREATEDATE and then press F9.
To hide the field code, press Alt+F9 again. Save the file. Repeat
for other affected documents.

To fix the problem for new documents: Create a template where the
CREATEDATE field is inserted; as new documents are created from
that template you will get their creation dates properly inserted.

--
Stefan Blom
Microsoft Word MVP


"MrJuggles" wrote:

Hi there
I know I've read about this in many threads, but I can't seem to
actually find a solution to my specific need (and I don't have
good search skills)
I work in an office that takes many calls and as part of a word
document I put the date and time field in as an autocomplete. As
in if we press two buttons it puts the date and time in as we want
it. However I didn't know that this updates everytime you open up
the document.
I tried putting it in as a macro with the insert date time and
taking the 'autoupdate field' off but this is the extra little
problem. We also have an icon relating to what we want to input,
a little telephone for a telephone call, fax icon for fax sent,
email icon for email sent and so on. However the macro doesn't
seem to want to deal with the icons, so I can put a macro in for
the "insert date time" with the auto complete off, but the icon
won't appear.
Is there anyway I can get a simple way for the icon to appear with
the time and date below of the time it was input, and have it stay
like that?

The following inserts a logo saved as an autotext entry called 'Logo' then
puts the date on the next line

Sub InsertUSFormatDate()
NormalTemplate.AutoTextEntries("Logo").Insert Whe=Selection.Range
With Selection
.TypeParagraph
.InsertDateTime DateTimeFormat:="MMMM" & Chr(160) & _
"d," & Chr(160) & "yyyy", InsertAsField:=False
End With

the following version inserts an image from file

Sub InsertUSFormatDate()
With Selection
.InlineShapes.AddPicture FileName:= _
"D:\path\filename.gif", LinkToFile:=False, _
SaveWithDocument:=True
.TypeParagraph
.InsertDateTime DateTimeFormat:="MMMM" & Chr(160) & _
"d," & Chr(160) & "yyyy", InsertAsField:=False
End With
End Sub


--

Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site http://word.mvps.org


MrJuggles wrote:
Sorry, I feel like a bit of a heel for going on.
I do get the idea of a macro for the inserting the details I want,
and it works perfectly. The only problem is this, the macro doesn't
instert a log or icon or let me do so. I would like the icon above
the date and time so we can recognise the type of contact we have
(phone, email, letter, home visit) Thanks again
Mr Juggles

"Suzanne S. Barnhill" wrote:

For what you are doing, you need to insert the date as text, which
can't be done with the built-in Alt+Shift+D shortcut. You have two
options: insert the DATE field as before and immediately unlink it
(Ctrl+Shift+F9) or write/record a macro to perform the actions in
Insert | Date and Time, with the desired format selected and the
"Update automatically" box cleared (which inserts the date as text).

When I recorded such a macro, the result was:

Sub Macro1()
'
' Macro1 Macro
' Macro recorded Thursday, July 12, 2007 by Suzanne S. Barnhill
'
Selection.InsertDateTime DateTimeFormat:="dddd, MMMM d, yyyy", _
InsertAsField:=False, DateLanguage:=wdEnglishUS,
CalendarType:= _ wdCalendarWestern, InsertAsFullWidth:=False
End Sub

So you might play with this idea; you can, of course, assign a
keyboard shortcut to your macro.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the
newsgroup so all may benefit.

"MrJuggles" wrote in message
...
Hi there
I know I've read about this in many threads, but I can't seem to
actually find a solution to my specific need (and I don't have good
search skills) I work in an office that takes many calls and as
part of a word document I put the date and time field in as an
autocomplete. As in if we press two buttons it puts the date and
time in as we want it. However I didn't know that this updates
everytime you open up the document.
I tried putting it in as a macro with the insert date time and
taking the 'autoupdate field' off but this is the extra little
problem. We also have an icon relating to what we want to input, a
little telephone for a telephone call, fax icon for fax sent, email
icon for email sent and so on. However the macro doesn't seem to
want to deal with the icons, so I can put a macro in for the
"insert date time" with the auto complete off, but the icon won't
appear.
Is there anyway I can get a simple way for the icon to appear with
the time and date below of the time it was input, and have it stay
like that?