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Data entry into table field.



 
 
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  #1  
Old January 13th, 2009, 02:21 AM posted to microsoft.public.access.forms
FBrnstrmr
external usenet poster
 
Posts: 67
Default Data entry into table field.

How does the data chosen from a drop-down list or combo box get entered into
the table field? How is it linked to the record as opposed to (or in addition
to) the combo-box? I appear to have worked in reverse in that I created a
Form to enter data from a combo-box, but don't yet have the place to store
the chosen data. How do I link the form data to the table once it is made,
please? Since the data will be new how does it create a new record for that
data?
Thanks in advance for any help you may provide.
-F
  #2  
Old January 13th, 2009, 02:33 AM posted to microsoft.public.access.forms
strive4peace
external usenet poster
 
Posts: 1,670
Default Data entry into table field.

the ControlSource is the field name (from the form RecordSource) that
the combo is bound to

"How do I link the form data to the table once it is made"

put the table name in the form RecordSource

to create a new record, click the [*] button in the lower left corner
of the screen where the navigation buttons are

Warm Regards,
Crystal

remote programming and training

Access Basics
8-part free tutorial that covers essentials in Access
http://www.AccessMVP.com/strive4peace

*
(: have an awesome day
*




FBrnstrmr wrote:
How does the data chosen from a drop-down list or combo box get entered into
the table field? How is it linked to the record as opposed to (or in addition
to) the combo-box? I appear to have worked in reverse in that I created a
Form to enter data from a combo-box, but don't yet have the place to store
the chosen data. How do I link the form data to the table once it is made,
please? Since the data will be new how does it create a new record for that
data?
Thanks in advance for any help you may provide.
-F

  #3  
Old January 13th, 2009, 03:13 AM posted to microsoft.public.access.forms
FBrnstrmr
external usenet poster
 
Posts: 67
Default Data entry into table field.

So if I have a table I am using as a datasource for a combo-box in my form,
if I use the field name of my intended storage table as the ControlSource of
the combo-box on my form it will be added to that table as a new record?
Thanks I will try that. and if I didn't have a deadline I would much rather
have read your tutorial first.;-} I definitely will, after I get this done
so I can do it better.

"strive4peace" wrote:

the ControlSource is the field name (from the form RecordSource) that
the combo is bound to

"How do I link the form data to the table once it is made"

put the table name in the form RecordSource

to create a new record, click the [*] button in the lower left corner
of the screen where the navigation buttons are

Warm Regards,
Crystal

remote programming and training

Access Basics
8-part free tutorial that covers essentials in Access
http://www.AccessMVP.com/strive4peace

*
(: have an awesome day
*




FBrnstrmr wrote:
How does the data chosen from a drop-down list or combo box get entered into
the table field? How is it linked to the record as opposed to (or in addition
to) the combo-box? I appear to have worked in reverse in that I created a
Form to enter data from a combo-box, but don't yet have the place to store
the chosen data. How do I link the form data to the table once it is made,
please? Since the data will be new how does it create a new record for that
data?
Thanks in advance for any help you may provide.
-F


  #4  
Old January 13th, 2009, 03:25 AM posted to microsoft.public.access.forms
FBrnstrmr
external usenet poster
 
Posts: 67
Default Data entry into table field.

after adding the controlsource I cannot choose antry from the combobox it says
"can't be edited it is bound to the expression ....etc."

"strive4peace" wrote:


the ControlSource is the field name (from the form RecordSource) that
the combo is bound to

"How do I link the form data to the table once it is made"

put the table name in the form RecordSource

to create a new record, click the [*] button in the lower left corner
of the screen where the navigation buttons are

Warm Regards,
Crystal

remote programming and training

Access Basics
8-part free tutorial that covers essentials in Access
http://www.AccessMVP.com/strive4peace

*
(: have an awesome day
*




FBrnstrmr wrote:
How does the data chosen from a drop-down list or combo box get entered into
the table field? How is it linked to the record as opposed to (or in addition
to) the combo-box? I appear to have worked in reverse in that I created a
Form to enter data from a combo-box, but don't yet have the place to store
the chosen data. How do I link the form data to the table once it is made,
please? Since the data will be new how does it create a new record for that
data?
Thanks in advance for any help you may provide.
-F


  #5  
Old January 13th, 2009, 03:28 AM posted to microsoft.public.access.forms
FBrnstrmr
external usenet poster
 
Posts: 67
Default Data entry into table field.

Please make that "choose an entry" Thanks.

"strive4peace" wrote:

the ControlSource is the field name (from the form RecordSource) that
the combo is bound to

"How do I link the form data to the table once it is made"

put the table name in the form RecordSource

to create a new record, click the [*] button in the lower left corner
of the screen where the navigation buttons are

Warm Regards,
Crystal

remote programming and training

Access Basics
8-part free tutorial that covers essentials in Access
http://www.AccessMVP.com/strive4peace

*
(: have an awesome day
*




FBrnstrmr wrote:
How does the data chosen from a drop-down list or combo box get entered into
the table field? How is it linked to the record as opposed to (or in addition
to) the combo-box? I appear to have worked in reverse in that I created a
Form to enter data from a combo-box, but don't yet have the place to store
the chosen data. How do I link the form data to the table once it is made,
please? Since the data will be new how does it create a new record for that
data?
Thanks in advance for any help you may provide.
-F


  #6  
Old January 13th, 2009, 03:51 AM posted to microsoft.public.access.forms
strive4peace
external usenet poster
 
Posts: 1,670
Default Data entry into table field.

sort of but not exactly ...

your form must have the RecordSource = name of table (or query) you want
to add records to

the RowSource of the combo has no effect on data that is created -- that
only serves as a list of choices

the ControlSource of the combo will be the fieldname in the form
Recordsource that you want to display or update

a new record will be added ONLY if you are on a new record before you
start filling things out

I would suggest you take 2 hours to read the first part of Access Basics
as you will waste much more time than that if you don't -- you need to
have more understanding than you do

be sure to at least read the following sections:

Normalization
Relationships
Properties and Methods
Forms


Warm Regards,
Crystal

remote programming and training

Access Basics
8-part free tutorial that covers essentials in Access
http://www.AccessMVP.com/strive4peace

*
(: have an awesome day
*




FBrnstrmr wrote:
So if I have a table I am using as a datasource for a combo-box in my form,
if I use the field name of my intended storage table as the ControlSource of
the combo-box on my form it will be added to that table as a new record?
Thanks I will try that. and if I didn't have a deadline I would much rather
have read your tutorial first.;-} I definitely will, after I get this done
so I can do it better.

"strive4peace" wrote:

the ControlSource is the field name (from the form RecordSource) that
the combo is bound to

"How do I link the form data to the table once it is made"

put the table name in the form RecordSource

to create a new record, click the [*] button in the lower left corner
of the screen where the navigation buttons are

Warm Regards,
Crystal

remote programming and training

Access Basics
8-part free tutorial that covers essentials in Access
http://www.AccessMVP.com/strive4peace

*
(: have an awesome day
*




FBrnstrmr wrote:
How does the data chosen from a drop-down list or combo box get entered into
the table field? How is it linked to the record as opposed to (or in addition
to) the combo-box? I appear to have worked in reverse in that I created a
Form to enter data from a combo-box, but don't yet have the place to store
the chosen data. How do I link the form data to the table once it is made,
please? Since the data will be new how does it create a new record for that
data?
Thanks in advance for any help you may provide.
-F

  #7  
Old January 13th, 2009, 04:08 AM posted to microsoft.public.access.forms
strive4peace
external usenet poster
 
Posts: 1,670
Default Data entry into table field.

that means you used an equation as the Controlsource -- not the name of
a field. In the controlsource property, make a choice from the list
(note the arrow on the right when you click in that property)

Warm Regards,
Crystal

remote programming and training

Access Basics
8-part free tutorial that covers essentials in Access
http://www.AccessMVP.com/strive4peace

*
(: have an awesome day
*




FBrnstrmr wrote:
after adding the controlsource I cannot choose antry from the combobox it says
"can't be edited it is bound to the expression ....etc."

"strive4peace" wrote:


the ControlSource is the field name (from the form RecordSource) that
the combo is bound to

"How do I link the form data to the table once it is made"

put the table name in the form RecordSource

to create a new record, click the [*] button in the lower left corner
of the screen where the navigation buttons are

Warm Regards,
Crystal

remote programming and training

Access Basics
8-part free tutorial that covers essentials in Access
http://www.AccessMVP.com/strive4peace

*
(: have an awesome day
*




FBrnstrmr wrote:
How does the data chosen from a drop-down list or combo box get entered into
the table field? How is it linked to the record as opposed to (or in addition
to) the combo-box? I appear to have worked in reverse in that I created a
Form to enter data from a combo-box, but don't yet have the place to store
the chosen data. How do I link the form data to the table once it is made,
please? Since the data will be new how does it create a new record for that
data?
Thanks in advance for any help you may provide.
-F

  #8  
Old January 13th, 2009, 04:13 AM posted to microsoft.public.access.forms
John W. Vinson
external usenet poster
 
Posts: 18,261
Default Data entry into table field.

On Mon, 12 Jan 2009 17:21:02 -0800, FBrnstrmr
wrote:

How do I link the form data to the table once it is made,
please? Since the data will be new how does it create a new record for that
data?


STOP.

Read Crystal's tutorials.

You're going about this backwards; Tables are the foundation of the house,
Forms are the windows and windowframes. You don't start assembling the windows
and windowframes into the house and then start thinking about where to pour
the foundation!
--

John W. Vinson [MVP]
  #9  
Old January 13th, 2009, 04:15 AM posted to microsoft.public.access.forms
FBrnstrmr
external usenet poster
 
Posts: 67
Default Data entry into table field.

So I am looking for the difference between rowsource, controlsource and
recordsource. I am reading your info. source now, but I can't relate to all
the hundreds of extraneous terms so I need to focus just on the ones I
require at the moment, or it will take months to do what I need. It is very
good info though.
Thanks for doing it for everyone!

"strive4peace" wrote:

sort of but not exactly ...

your form must have the RecordSource = name of table (or query) you want
to add records to

the RowSource of the combo has no effect on data that is created -- that
only serves as a list of choices

the ControlSource of the combo will be the fieldname in the form
Recordsource that you want to display or update

a new record will be added ONLY if you are on a new record before you
start filling things out

I would suggest you take 2 hours to read the first part of Access Basics
as you will waste much more time than that if you don't -- you need to
have more understanding than you do

be sure to at least read the following sections:

Normalization
Relationships
Properties and Methods
Forms


Warm Regards,
Crystal

remote programming and training

Access Basics
8-part free tutorial that covers essentials in Access
http://www.AccessMVP.com/strive4peace

*
(: have an awesome day
*




FBrnstrmr wrote:
So if I have a table I am using as a datasource for a combo-box in my form,
if I use the field name of my intended storage table as the ControlSource of
the combo-box on my form it will be added to that table as a new record?
Thanks I will try that. and if I didn't have a deadline I would much rather
have read your tutorial first.;-} I definitely will, after I get this done
so I can do it better.

"strive4peace" wrote:

the ControlSource is the field name (from the form RecordSource) that
the combo is bound to

"How do I link the form data to the table once it is made"

put the table name in the form RecordSource

to create a new record, click the [*] button in the lower left corner
of the screen where the navigation buttons are

Warm Regards,
Crystal

remote programming and training

Access Basics
8-part free tutorial that covers essentials in Access
http://www.AccessMVP.com/strive4peace

*
(: have an awesome day
*




FBrnstrmr wrote:
How does the data chosen from a drop-down list or combo box get entered into
the table field? How is it linked to the record as opposed to (or in addition
to) the combo-box? I appear to have worked in reverse in that I created a
Form to enter data from a combo-box, but don't yet have the place to store
the chosen data. How do I link the form data to the table once it is made,
please? Since the data will be new how does it create a new record for that
data?
Thanks in advance for any help you may provide.
-F


  #10  
Old January 13th, 2009, 04:22 AM posted to microsoft.public.access.forms
strive4peace
external usenet poster
 
Posts: 1,670
Default Data entry into table field.

you're welcome

the information in "Properties and Methods" is essential to
understanding these terms -- the ones that are pointed out, you pretty
much need to know... Form and Report Design -- start reading from page 5-6


Warm Regards,
Crystal

remote programming and training

Access Basics
8-part free tutorial that covers essentials in Access
http://www.AccessMVP.com/strive4peace

*
(: have an awesome day
*




FBrnstrmr wrote:
So I am looking for the difference between rowsource, controlsource and
recordsource. I am reading your info. source now, but I can't relate to all
the hundreds of extraneous terms so I need to focus just on the ones I
require at the moment, or it will take months to do what I need. It is very
good info though.
Thanks for doing it for everyone!

 




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