A Microsoft Office (Excel, Word) forum. OfficeFrustration

If this is your first visit, be sure to check out the FAQ by clicking the link above. You may have to register before you can post: click the register link above to proceed. To start viewing messages, select the forum that you want to visit from the selection below.

Go Back   Home » OfficeFrustration forum » Microsoft Outlook » Contacts
Site Map Home Register Authors List Search Today's Posts Mark Forums Read  

Categorizing Contacts



 
 
Thread Tools Display Modes
  #1  
Old March 2nd, 2010, 04:09 PM posted to microsoft.public.outlook.contacts
pmokover
external usenet poster
 
Posts: 8
Default Categorizing Contacts

I’m an Outlook newbie. I’m in the process of switching to Outlook and I need
some advice on how to best handle a couple of things on my Contacts list.

I previously used two separate programs: one for email and another for
name/address/phone. Each program had its own contact list. Despite the
duplication I found that having two separate contact lists was useful because
the way I categorize people for email is different from the way I categorize
them for name/address/phone.

Since Outlook 2007 has one master list of contacts I need some advice on how
to best set things up so I can see my contacts organized by email categories
when I’m doing email and by name/address categories when I’m looking for a
phone number or address.

I realize that it may not be possible to do exactly what I’m looking for but
please point me in the right direction on how to best handle what I’m trying
to accomplish. (And, sorry if I have used any incorrect terminology.)

(Is it possible to put a contact list entry into two different categories?)

Thanks.

Peter

  #2  
Old March 2nd, 2010, 04:34 PM posted to microsoft.public.outlook.contacts
Leonid S. Knyshov // SBS Expert
external usenet poster
 
Posts: 290
Default Categorizing Contacts

On 3/2/2010 7:09 AM, PMokover wrote:
I’m an Outlook newbie. I’m in the process of switching to Outlook and I need
some advice on how to best handle a couple of things on my Contacts list.

I previously used two separate programs: one for email and another for
name/address/phone. Each program had its own contact list. Despite the
duplication I found that having two separate contact lists was useful because
the way I categorize people for email is different from the way I categorize
them for name/address/phone.

Since Outlook 2007 has one master list of contacts I need some advice on how
to best set things up so I can see my contacts organized by email categories
when I’m doing email and by name/address categories when I’m looking for a
phone number or address.

I realize that it may not be possible to do exactly what I’m looking for but
please point me in the right direction on how to best handle what I’m trying
to accomplish. (And, sorry if I have used any incorrect terminology.)

(Is it possible to put a contact list entry into two different categories?)

Thanks.

Peter

You can have lots of Contacts folders and lots of categories assigned to
each contact.

Since you are new to the product, I think you will benefit from reading
this site: http://office.microsoft.com/en-us/ou...647191033.aspx

and from taking free video training from
http://office.microsoft.com/en-us/tr...654581033.aspx

For now, you can simply import both contacts lists into separate
contacts folders. You can also de-duplicate the lists and categorize
them. The choice is yours to make.
--
Leonid S. Knyshov
Crashproof Solutions
510-282-1008
Twitter: @wiseleo
http://crashproofsolutions.com
Microsoft Small Business Specialist
Please vote "helpful" if I helped you
  #3  
Old March 2nd, 2010, 05:35 PM posted to microsoft.public.outlook.contacts
Russ Valentine
external usenet poster
 
Posts: 1,155
Default Categorizing Contacts

A resource that is more focused germane to your question is he
http://www.slipstick.com/contacts/oloabcat.htm
--
Russ Valentine
"PMokover" wrote in message
...
I’m an Outlook newbie. I’m in the process of switching to Outlook and I
need
some advice on how to best handle a couple of things on my Contacts list.

I previously used two separate programs: one for email and another for
name/address/phone. Each program had its own contact list. Despite the
duplication I found that having two separate contact lists was useful
because
the way I categorize people for email is different from the way I
categorize
them for name/address/phone.

Since Outlook 2007 has one master list of contacts I need some advice on
how
to best set things up so I can see my contacts organized by email
categories
when I’m doing email and by name/address categories when I’m looking for a
phone number or address.

I realize that it may not be possible to do exactly what I’m looking for
but
please point me in the right direction on how to best handle what I’m
trying
to accomplish. (And, sorry if I have used any incorrect terminology.)

(Is it possible to put a contact list entry into two different
categories?)

Thanks.

Peter


 




Thread Tools
Display Modes

Posting Rules
You may not post new threads
You may not post replies
You may not post attachments
You may not edit your posts

vB code is On
Smilies are On
[IMG] code is Off
HTML code is Off
Forum Jump


All times are GMT +1. The time now is 09:21 PM.


Powered by vBulletin® Version 3.6.4
Copyright ©2000 - 2024, Jelsoft Enterprises Ltd.
Copyright ©2004-2024 OfficeFrustration.
The comments are property of their posters.