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#11
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Please give us REVEAL CODES like WORD PERFECT not reveal codes
Ok genious, how do you see ALL the text formatting at the same time? For
example, in the world of legal writing, it is important that text and citations use several different text attributes (italics, smallcaps, underline, bold), and there are people who get upset if a comma isn't italicized. It's a real pain to have to arrow through the text a letter at a time to check on the font attributes, and it's too easy to miss things like that just by glancing over the text and trying to guess based on visual impression. I am not one of those individuals gifted with the ability to discern whether or not a comma is italicized. So is there or is there not a way to see all the attibutes or formatting or codes or whatever you want to call them--all at the same time and not in some box floating at the right of the page that only shows the attributes of a little piece at a time? "Dian D. Chapman, MVP" wrote: You might want to read this article... Is there life after "Reveal Codes"? http://word.mvps.org/FAQs/General/RevealCodes.htm And you might also want to learn how Word works. Realize it is NOT WP and works differently. Dian D. Chapman, Technical Consultant Microsoft MVP, MOS Certified Editor/TechTrax Ezine Free MS Tutorials: http://www.mousetrax.com/techtrax Free Word eBook: http://www.mousetrax.com/books.html Optimize your business docs: http://www.mousetrax.com/consulting Learn VBA the easy way: http://www.mousetrax.com/techcourses.html On Tue, 26 Apr 2005 09:23:02 -0700, "Rachel King" Rachel wrote: Help. Please urge Microsoft to give us "REVEAL CODES" like the reveal codes in Corel's WORD PERFECT not the "reveal codes" in Microsoft Word. Microsoft words' reveal codes is worthless -- it only shows some codes, That's why I still love Corel's Word Perfect because when we have a problem with formatting or anything we can turn on "reveal codes" and we can see every single code and we can try to delete various codes to ascertain what is causing the problem. I still don't know how or why some key strokes cause different effects and if we had "reveal codes" which would reveal ALL codes, we could figure out what causes problems on our own. We need to be able to troubleshoot ourselves and we cannot so long as we do not have reveal codes! |
#12
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Please give us REVEAL CODES like WORD PERFECT not reveal codes
Word is a style based application. Every paragraph of the document is
formatted with a particular style. If you format your document with suitable styles and avoid direct formatting, then the formatting of the current paragraph is indicated by the style associated with that paragraph. There are no reveal codes in Word, because Word doesn't use them. If you are concerned about manual formatting, then select the text and press CTRL+SPACE which will force the text to revert to the underlying style - or paragraph formatting CTRL+Q will revert to the original paragraph format. You don't have to see how it is formatted, the style defines that. If you cannot discern whether a comma is italicised or not by looking at it, then neither can anyone else, but whether it is or not will be indicated by the formatting of the style in which it sits. -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org ALeiS wrote: Ok genious, how do you see ALL the text formatting at the same time? For example, in the world of legal writing, it is important that text and citations use several different text attributes (italics, smallcaps, underline, bold), and there are people who get upset if a comma isn't italicized. It's a real pain to have to arrow through the text a letter at a time to check on the font attributes, and it's too easy to miss things like that just by glancing over the text and trying to guess based on visual impression. I am not one of those individuals gifted with the ability to discern whether or not a comma is italicized. So is there or is there not a way to see all the attibutes or formatting or codes or whatever you want to call them--all at the same time and not in some box floating at the right of the page that only shows the attributes of a little piece at a time? "Dian D. Chapman, MVP" wrote: You might want to read this article... Is there life after "Reveal Codes"? http://word.mvps.org/FAQs/General/RevealCodes.htm And you might also want to learn how Word works. Realize it is NOT WP and works differently. Dian D. Chapman, Technical Consultant Microsoft MVP, MOS Certified Editor/TechTrax Ezine Free MS Tutorials: http://www.mousetrax.com/techtrax Free Word eBook: http://www.mousetrax.com/books.html Optimize your business docs: http://www.mousetrax.com/consulting Learn VBA the easy way: http://www.mousetrax.com/techcourses.html On Tue, 26 Apr 2005 09:23:02 -0700, "Rachel King" Rachel wrote: Help. Please urge Microsoft to give us "REVEAL CODES" like the reveal codes in Corel's WORD PERFECT not the "reveal codes" in Microsoft Word. Microsoft words' reveal codes is worthless -- it only shows some codes, That's why I still love Corel's Word Perfect because when we have a problem with formatting or anything we can turn on "reveal codes" and we can see every single code and we can try to delete various codes to ascertain what is causing the problem. I still don't know how or why some key strokes cause different effects and if we had "reveal codes" which would reveal ALL codes, we could figure out what causes problems on our own. We need to be able to troubleshoot ourselves and we cannot so long as we do not have reveal codes! |
#13
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Please give us REVEAL CODES like WORD PERFECT not reveal codes
I assume that by "ALL the text formatting at the same time" you mean for a
certain selected character or for selected text. Open the Reveal Formatting Task Pane. Select the text you want to check. All the formatting attributes are shown in the task pane. If you need to be sure, remember to "Select, Then Do". Select all the text you want certain formatting for and then just apply the formatting. Gordo "ALeiS" wrote in message ... Ok genious, how do you see ALL the text formatting at the same time? For example, in the world of legal writing, it is important that text and citations use several different text attributes (italics, smallcaps, underline, bold), and there are people who get upset if a comma isn't italicized. It's a real pain to have to arrow through the text a letter at a time to check on the font attributes, and it's too easy to miss things like that just by glancing over the text and trying to guess based on visual impression. I am not one of those individuals gifted with the ability to discern whether or not a comma is italicized. So is there or is there not a way to see all the attibutes or formatting or codes or whatever you want to call them--all at the same time and not in some box floating at the right of the page that only shows the attributes of a little piece at a time? "Dian D. Chapman, MVP" wrote: You might want to read this article... Is there life after "Reveal Codes"? http://word.mvps.org/FAQs/General/RevealCodes.htm And you might also want to learn how Word works. Realize it is NOT WP and works differently. Dian D. Chapman, Technical Consultant Microsoft MVP, MOS Certified Editor/TechTrax Ezine Free MS Tutorials: http://www.mousetrax.com/techtrax Free Word eBook: http://www.mousetrax.com/books.html Optimize your business docs: http://www.mousetrax.com/consulting Learn VBA the easy way: http://www.mousetrax.com/techcourses.html On Tue, 26 Apr 2005 09:23:02 -0700, "Rachel King" Rachel wrote: Help. Please urge Microsoft to give us "REVEAL CODES" like the reveal codes in Corel's WORD PERFECT not the "reveal codes" in Microsoft Word. Microsoft words' reveal codes is worthless -- it only shows some codes, That's why I still love Corel's Word Perfect because when we have a problem with formatting or anything we can turn on "reveal codes" and we can see every single code and we can try to delete various codes to ascertain what is causing the problem. I still don't know how or why some key strokes cause different effects and if we had "reveal codes" which would reveal ALL codes, we could figure out what causes problems on our own. We need to be able to troubleshoot ourselves and we cannot so long as we do not have reveal codes! |
#15
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Please give us REVEAL CODES like WORD PERFECT not reveal codes
Taz, et al.:
Selecting the phrase and looking at the "button" . . . that's exactly the problem. It takes a lot longer to click on each word or each comma one at a time to check the formatting. I am in one of many professions where it is necessary to check these things. It is common to judge someone's academic or legal abilities by something as anal as whether the person used the correct citation format. In legal (and academic) citations a document name is often italicized, but the comma at the end of the document name is NOT italicized. I did not create this system ("Bluebook"); Harvard professors did. Unfortunately, I am stuck using Bluebook just like I am stuck using Word for some things. Learnining to use "styles" will not make checking formats any easier because you'd have to have a different "style" for every piece of the citation. The italicized document or case name would have one style, but the document's location (including the comma attached to the last word of the case name) would have a different style, which may have a different format from the case or publilcation date. Citation is all about italicizing and unitalicizing and applying smallcapps every couple characters. Because you can't see a list of all the text with applicable "styles" all at the same time, you would have to scroll through a letter at a time to check everything. Also, Word tends to apply the same formatting to an entire word, so I doubt the "style" feature is even compatible for my purposes-the reason I don't plan to spend much time learning to use it. Responding to another comment: YES, there are a lot of people who CAN tell whether a comma is italicized just by looking at it. It is these people who decide or at least influence whether an article gets published or whether a court accepts an appeal-something that can affect a client's money, custody of their children, whether or for how long they go to prison, and, in rare cases, whether they live or die. I don't expect you to understand, but trust me, the citations have to be perfect because even a few mistakes damage the writer's credibility--and damaged credibility means diminished persuasive effect. The way the Word program is written makes checking these things a lot more difficult than it needs to be. Regarding my "sarcastic tone," I was responding in kind to the tone of the "Life after Reveal Codes" article. Have you read it? It isn't exactly written in a diplomatic tone. In addition to its condescending tone, the content of the article shows that the author has absolutely no understanding of the concerns faced by people who are looking for the nonexisent Word equivalent of 'reveal codes.' Some other silly anal things article editors and judicial clerks care about are whether a line break inappropriately splits up citations containing hyphens and section symbols, and whether a writer uses the correct number of spaces between words and sentences. (The ability to spot extra or missing spaces seems to be even more prevelant than the ability to spot inappropriately italicized commas.) "Life after Reveal Codes" doesn't even suggest the partial fix of clicking on the 'paragraph' symbol (shortcut Ctrl* a/k/a Ctrl+Shift+8) to toggle "reveal non-printing characters," which displays a little "dot" for every space so you can easily spot extra or omitted spaces. A Word user who doesn't know about "reveal non-printing characters" must arrow through a character at a time to check for the correct number of spaces. As for keeping characters together, "reveal non-printing characters" helpfully displays symbols for non-breaking spaces and hyphens (a/k/a "hard space" and "hyphen character" to WP users-Microsoft does get points for picking the more intuitive name). Before I found out about "reveal..." I actually checked this by inserting dummy text to force a citation to the end of a line to see if the statute number stayed together despite the hyphen or space after the section symbol. The only other alternative was to manually fix inappropriately "split" text during the final proofread-when I needed to be concentrating on other issues. Thanks to all for confirming my suspicions that it just can't be done in Word. And I do appreciate everyone trying to help. Unfortunately, no one seems to fully appreciate the real issue; as a result these postings are all just regurgitations of what others have already posted. Thanks anyway. "CyberTaz" wrote: Double-click the comma in question & look at the Italics button on the formatting toolbar. If the button is pressed in, the comma is italicized - If the button is popped out the comma *isn't* italicized... But as Graham suggested if the document is properly formatted it shouldn't be necessary to check every comma in the document. If styles are used single characters simply don't get left out of the process. If a certain phrase is suspect, select the phrase and look at the button. If *any* of the phrase isn't italicized the button will be popped out and clicking it twice or - better yet - reapplying the appropriate style will reformat the selected content completely. I understand where you're coming from & have had to deal with many people in a similar situation. You've learned to use WP effectively & have been forced to use a different program against your will. The natural tendency is to fight it every step of the way rather than learning to use the new tool, but it isn't a matter of "better or worse" it's simply a matter of *different* On another level, I sincerely hope that Ok genious, wasn't written with the venomous sarcastic tone the phrase evokes. The people here aren't responsible for you situation and are volunteering there time & knowledge to help you make the transition as smooth as possible. Don't take your anger & resentment out on them. Regards |:) Bob Jones [MVP] Office:Mac On 8/18/07 5:00 AM, in article , "ALeiS" wrote: Ok genious, how do you see ALL the text formatting at the same time? For example, in the world of legal writing, it is important that text and citations use several different text attributes (italics, smallcaps, underline, bold), and there are people who get upset if a comma isn't italicized. It's a real pain to have to arrow through the text a letter at a time to check on the font attributes, and it's too easy to miss things like that just by glancing over the text and trying to guess based on visual impression. I am not one of those individuals gifted with the ability to discern whether or not a comma is italicized. So is there or is there not a way to see all the attibutes or formatting or codes or whatever you want to call them--all at the same time and not in some box floating at the right of the page that only shows the attributes of a little piece at a time? "Dian D. Chapman, MVP" wrote: You might want to read this article... Is there life after "Reveal Codes"? http://word.mvps.org/FAQs/General/RevealCodes.htm And you might also want to learn how Word works. Realize it is NOT WP and works differently. Dian D. Chapman, Technical Consultant Microsoft MVP, MOS Certified Editor/TechTrax Ezine Free MS Tutorials: http://www.mousetrax.com/techtrax Free Word eBook: http://www.mousetrax.com/books.html Optimize your business docs: http://www.mousetrax.com/consulting Learn VBA the easy way: http://www.mousetrax.com/techcourses.html On Tue, 26 Apr 2005 09:23:02 -0700, "Rachel King" Rachel wrote: Help. Please urge Microsoft to give us "REVEAL CODES" like the reveal codes in Corel's WORD PERFECT not the "reveal codes" in Microsoft Word. Microsoft words' reveal codes is worthless -- it only shows some codes, That's why I still love Corel's Word Perfect because when we have a problem with formatting or anything we can turn on "reveal codes" and we can see every single code and we can try to delete various codes to ascertain what is causing the problem. I still don't know how or why some key strokes cause different effects and if we had "reveal codes" which would reveal ALL codes, we could figure out what causes problems on our own. We need to be able to troubleshoot ourselves and we cannot so long as we do not have reveal codes! |
#16
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Please give us REVEAL CODES like WORD PERFECT not reveal codes
Because you can't see a list of all the text with applicable "styles" all at the same time, you would have to scroll through a letter at a time to check everything When you have the Styles and Formatting Task Pane showing, the currently selected text style will be shown near the top in a box titled: Formatting of selected text. Hover over this box to show the drop down arrow. Click the down arrow and select the "Select all nnn instance(s)" to "reveal" every instance of the same format as shown by the selection highlights. This may not show all the time but it does provide a way of seeing all the text with the same style. Is this what you were referring to in the above sentence? Gordo |
#17
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Please give us REVEAL CODES like WORD PERFECT not reveal codes
I don't expect to change your mind about Word & won't even endeavor to do
so, other than to point out that there are myriad features within the program of which you seem to be unaware and unwilling to learn. It's your prerogative to do so, just remember that the first word in your original post was "Help." That's what the people here are trying to do. With reference to that there are a few comments in-line below: On 8/18/07 7:42 PM, in article , "ALeiS" wrote: snip Responding to another comment: YES, there are a lot of people who CAN tell whether a comma is italicized just by looking at it. It is these people who decide or at least influence whether an article gets published or whether a court accepts an appeal-something that can affect a client's money, custody of their children, whether or for how long they go to prison, and, in rare cases, whether they live or die. I don't expect you to understand, but trust me, the citations have to be perfect because even a few mistakes damage the writer's credibility--and damaged credibility means diminished persuasive effect. The way the Word program is written makes checking these things a lot more difficult than it needs to be. It is a sad and frightening indictment of the legal system & the people within it if italicized commas are pivotal in determining the outcome in any of these issues, let alone the life or death of a human being. I was always under the impression that the time crunch in the legal arena was due to case load rather than time being spent examining commas through a magnifying glass. Perhaps the system & its cadre should be under even more intense scrutiny than the paperwork they shuffle. Regarding my "sarcastic tone," I was responding in kind to the tone of the "Life after Reveal Codes" article. Have you read it? It isn't exactly written in a diplomatic tone. In addition to its condescending tone, the content of the article shows that the author has absolutely no understanding of the concerns faced by people who are looking for the nonexisent Word equivalent of 'reveal codes.' Yes, I've read it several times. Further, as a 12-year user & trainer of WordPerfect (including the Legal Office version) I drew none of the same conclusions about the article or its author. All that notwithstanding, the individual who referred you to the article *isn't* the one who wrote it - your sarcasm was directed toward Dian. Thanks to all for confirming my suspicions that it just can't be done in Word. And I do appreciate everyone trying to help. Unfortunately, no one seems to fully appreciate the real issue; as a result these postings are all just regurgitations of what others have already posted. The only suspicions which have been confirmed are that some people refuse to learn how to get it done and choose to snipe at and dismiss those who offer assistance. Before slinging more accusations alleging "condescending tone" you might re-read the last sentence in the above quote - as well as a number of others throughout your posts. Your insinuation & innuendo that the contributors to this forum are any less demanding or conscientious about their work than those in "your profession" are overly abundant, and to further suggest that they are unable to "appreciate the real issue" is at once offensive and insulting. Thanks anyway. snip You're most certainly welcome [he replied with an equal flavoring of dismissive, off-handed insincerity]. -- Bob Jones [MVP] Office:Mac "CyberTaz" wrote: Double-click the comma in question & look at the Italics button on the formatting toolbar. If the button is pressed in, the comma is italicized - If the button is popped out the comma *isn't* italicized... But as Graham suggested if the document is properly formatted it shouldn't be necessary to check every comma in the document. If styles are used single characters simply don't get left out of the process. If a certain phrase is suspect, select the phrase and look at the button. If *any* of the phrase isn't italicized the button will be popped out and clicking it twice or - better yet - reapplying the appropriate style will reformat the selected content completely. I understand where you're coming from & have had to deal with many people in a similar situation. You've learned to use WP effectively & have been forced to use a different program against your will. The natural tendency is to fight it every step of the way rather than learning to use the new tool, but it isn't a matter of "better or worse" it's simply a matter of *different* On another level, I sincerely hope that Ok genious, wasn't written with the venomous sarcastic tone the phrase evokes. The people here aren't responsible for you situation and are volunteering there time & knowledge to help you make the transition as smooth as possible. Don't take your anger & resentment out on them. Regards |:) Bob Jones [MVP] Office:Mac On 8/18/07 5:00 AM, in article , "ALeiS" wrote: Ok genious, how do you see ALL the text formatting at the same time? For example, in the world of legal writing, it is important that text and citations use several different text attributes (italics, smallcaps, underline, bold), and there are people who get upset if a comma isn't italicized. It's a real pain to have to arrow through the text a letter at a time to check on the font attributes, and it's too easy to miss things like that just by glancing over the text and trying to guess based on visual impression. I am not one of those individuals gifted with the ability to discern whether or not a comma is italicized. So is there or is there not a way to see all the attibutes or formatting or codes or whatever you want to call them--all at the same time and not in some box floating at the right of the page that only shows the attributes of a little piece at a time? "Dian D. Chapman, MVP" wrote: You might want to read this article... Is there life after "Reveal Codes"? http://word.mvps.org/FAQs/General/RevealCodes.htm And you might also want to learn how Word works. Realize it is NOT WP and works differently. Dian D. Chapman, Technical Consultant Microsoft MVP, MOS Certified Editor/TechTrax Ezine Free MS Tutorials: http://www.mousetrax.com/techtrax Free Word eBook: http://www.mousetrax.com/books.html Optimize your business docs: http://www.mousetrax.com/consulting Learn VBA the easy way: http://www.mousetrax.com/techcourses.html On Tue, 26 Apr 2005 09:23:02 -0700, "Rachel King" Rachel wrote: Help. Please urge Microsoft to give us "REVEAL CODES" like the reveal codes in Corel's WORD PERFECT not the "reveal codes" in Microsoft Word. Microsoft words' reveal codes is worthless -- it only shows some codes, That's why I still love Corel's Word Perfect because when we have a problem with formatting or anything we can turn on "reveal codes" and we can see every single code and we can try to delete various codes to ascertain what is causing the problem. I still don't know how or why some key strokes cause different effects and if we had "reveal codes" which would reveal ALL codes, we could figure out what causes problems on our own. We need to be able to troubleshoot ourselves and we cannot so long as we do not have reveal codes! |
#18
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Please give us REVEAL CODES like WORD PERFECT not reveal codes
I hesitate to post this, since it appears you enjoy insulting those who are
merely trying to help, which, btw is purely voluntarily, but I'll give you another chance. ;-) If you must have the equivalent of WP's Reveal Codes in Word then perhaps what you are looking for is an add-in called CrossEyes by Levit & James. I helped beta test the add-in a few years ago and can tell you it's a lot like the WP version but perhaps a little better since it reveals more than what WP Reveal Codes shows you. I think there's a trial version available too. Here's a link if interested: http://www.levitjames.com/crosseyes/CrossEyes.html Please post all follow-up questions to the newsgroup. Requests for assistance by email cannot be acknowledged. ~~~~~~~~~~~~~~~ Beth Melton "ALeiS" wrote in message ... Ok genious, how do you see ALL the text formatting at the same time? For example, in the world of legal writing, it is important that text and citations use several different text attributes (italics, smallcaps, underline, bold), and there are people who get upset if a comma isn't italicized. It's a real pain to have to arrow through the text a letter at a time to check on the font attributes, and it's too easy to miss things like that just by glancing over the text and trying to guess based on visual impression. I am not one of those individuals gifted with the ability to discern whether or not a comma is italicized. So is there or is there not a way to see all the attibutes or formatting or codes or whatever you want to call them--all at the same time and not in some box floating at the right of the page that only shows the attributes of a little piece at a time? "Dian D. Chapman, MVP" wrote: You might want to read this article... Is there life after "Reveal Codes"? http://word.mvps.org/FAQs/General/RevealCodes.htm |
#19
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Please give us REVEAL CODES like WORD PERFECT not reveal codes
Thank you, thank you, Gordo.
Finally, something that will be useful. If I click on "select all [n] instances" of the style Word has named "Bold" (which really seems to mean 'Default font and size + Bold' and no other attribute) it will highlight all text that is "bold" (and only bold-it won't show text that is bold+italics or bold but not in the default font and font size). It would still be way more efficient to have something that shows all the text with indicators of how the text is formatted (i.e. focusing on the text rather than the style). But this "select all [n]" feature shows more than a character or a word at a time-at least for the formatting I have asked the style window to focus on. Gordo, you seem to intuitively recognize that this is really a display issue and has little to do with whether formatted text is a string of "code" or a "container" full of characters. The Word program definitely knows what all the formatting is, but it is set up to only show the user little pieces at a time. Your suggested fix allows the user to at least see some bigger pieces which will make a positive difference. [I get the impression that many of these forum members are programmers. To help them understand: could you imagine trying to find a mistake in a program if you could only look at one character of code at a time? I bet it would drive you nuts; wouldn't you want everything visible at once so you could find what the problem was?] More help for my fellow reluctant Word converts: If you set it to show only "Formatting in use" (pull-down menu at the bottom of the "Styles and Formatting" window), then it will only show the formatting you have actually used and not an overwhelming list of "Body 1" and "Header 2" etc. You can still directly format your text using shortcuts (Ctrl+b, etc.) or clicking on the little icons on the toolbar if you're a mouse-oriented person; you don't have to use the style window to actually format anything. And you don't have to dump any time into creating "styles" for the formats you want to use because Word has already defined them. You CAN still have direct control of your document and not be a slave to a program that tries to think for you and consistently misinterprets whatever it is you are trying to accomplish. A small limitation is that every added attribute will trigger a distinguishable style name. "Bold" is a different "style" from "Arial, Bold" "13 pt, Bold" and "Bold, Left: 0.5" ([default font and size] bold and intented half an inch at the left margin). This is not ideal when compared to a system that is attribute-focused and clearly shows where each independent attribute starts and ends-but it is better than nothing. Also, the style formatting window does not appear to display things having to do with page margins or tab stops (and probably other things I haven't noticed yet), though it does display justification (centering, etc.). A warning: be sure to click on the pull-down menu (downward-pointing arrow) for whatever style you want to highlight. If you click on the style name itself then it will actually apply that formatting to text in your document. If no text is highlighted, it will sometimes reformat a single word and sometimes the entire paragraph-I haven't figured out why that is. You can also RIGHT-click anywhere on the style name to get the pull-down menu so you don't have to aim directly at the pull-down arrow. A potentially useful trick: you can scan the list of formats ("styles") in use and if you see something like "Arial, Bold" and your document is supposed to be all Times New Roman, then you can use "select all [n] instances" to go directly to the incorrectly formatted text [remember to right-click or hit the pull-down menu and not the style name itself] and fix it. Best of luck to all. "gordo" wrote: Because you can't see a list of all the text with applicable "styles" all at the same time, you would have to scroll through a letter at a time to check everything When you have the Styles and Formatting Task Pane showing, the currently selected text style will be shown near the top in a box titled: Formatting of selected text. Hover over this box to show the drop down arrow. Click the down arrow and select the "Select all nnn instance(s)" to "reveal" every instance of the same format as shown by the selection highlights. This may not show all the time but it does provide a way of seeing all the text with the same style. Is this what you were referring to in the above sentence? Gordo |
#20
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Please give us REVEAL CODES like WORD PERFECT not reveal codes
Now that you've provided some additional details of the issues you are
trying to deal with, specific examples always help!), we have more information to go on. :-) There are other methods you could use to accomplish the tasks you face, and perhaps accomplish them faster than you were doing before. Regardless of the program you are using, it sounds like you must "eyeball" every comma in some fashion, whether it's using reveal codes in WP or not. Now, if I were you, I'd utilize Find for these tasks and make Word be my "eyeballs".;-) For example, you can use Find to locate every comma with the italic format. If you use Word 2007 you can use the new Reading Highlight feature in Find which will highlight every comma that has the italic format (or whatever your search string might be). If you don't have Word 2007, you can still highlight those areas that need to be checked using Find/Replace - you just need to specify you want to replace the found text with highlighting. To take it one step further, if every comma should not be italicized then I'd use Find/Replace and find every comma with the italic format and replace them with one that isn't italicized. That way the document could be cleaned up in a few clicks. Even better, if you have several "typical" scenarios that you look for, as you noted two spaces instead of one, then you can automate these tasks, simply by using the Macro Recorder - no programming knowledge necessary, and reduce the work done to a few clicks of the mouse. Please post all follow-up questions to the newsgroup. Requests for assistance by email cannot be acknowledged. ~~~~~~~~~~~~~~~ Beth Melton Microsoft Office MVP Coauthor of Word 2007 Inside Out: http://www.microsoft.com/MSPress/boo...x#AboutTheBook Word FAQ: http://mvps.org/word TechTrax eZine: http://mousetrax.com/techtrax/ MVP FAQ site: http://mvps.org/ "ALeiS" wrote in message news Taz, et al.: Selecting the phrase and looking at the "button" . . . that's exactly the problem. It takes a lot longer to click on each word or each comma one at a time to check the formatting. I am in one of many professions where it is necessary to check these things. It is common to judge someone's academic or legal abilities by something as anal as whether the person used the correct citation format. In legal (and academic) citations a document name is often italicized, but the comma at the end of the document name is NOT italicized. I did not create this system ("Bluebook"); Harvard professors did. Unfortunately, I am stuck using Bluebook just like I am stuck using Word for some things. Learnining to use "styles" will not make checking formats any easier because you'd have to have a different "style" for every piece of the citation. The italicized document or case name would have one style, but the document's location (including the comma attached to the last word of the case name) would have a different style, which may have a different format from the case or publilcation date. Citation is all about italicizing and unitalicizing and applying smallcapps every couple characters. Because you can't see a list of all the text with applicable "styles" all at the same time, you would have to scroll through a letter at a time to check everything. Also, Word tends to apply the same formatting to an entire word, so I doubt the "style" feature is even compatible for my purposes-the reason I don't plan to spend much time learning to use it. Responding to another comment: YES, there are a lot of people who CAN tell whether a comma is italicized just by looking at it. It is these people who decide or at least influence whether an article gets published or whether a court accepts an appeal-something that can affect a client's money, custody of their children, whether or for how long they go to prison, and, in rare cases, whether they live or die. I don't expect you to understand, but trust me, the citations have to be perfect because even a few mistakes damage the writer's credibility--and damaged credibility means diminished persuasive effect. The way the Word program is written makes checking these things a lot more difficult than it needs to be. Regarding my "sarcastic tone," I was responding in kind to the tone of the "Life after Reveal Codes" article. Have you read it? It isn't exactly written in a diplomatic tone. In addition to its condescending tone, the content of the article shows that the author has absolutely no understanding of the concerns faced by people who are looking for the nonexisent Word equivalent of 'reveal codes.' Some other silly anal things article editors and judicial clerks care about are whether a line break inappropriately splits up citations containing hyphens and section symbols, and whether a writer uses the correct number of spaces between words and sentences. (The ability to spot extra or missing spaces seems to be even more prevelant than the ability to spot inappropriately italicized commas.) "Life after Reveal Codes" doesn't even suggest the partial fix of clicking on the 'paragraph' symbol (shortcut Ctrl* a/k/a Ctrl+Shift+8) to toggle "reveal non-printing characters," which displays a little "dot" for every space so you can easily spot extra or omitted spaces. A Word user who doesn't know about "reveal non-printing characters" must arrow through a character at a time to check for the correct number of spaces. As for keeping characters together, "reveal non-printing characters" helpfully displays symbols for non-breaking spaces and hyphens (a/k/a "hard space" and "hyphen character" to WP users-Microsoft does get points for picking the more intuitive name). Before I found out about "reveal..." I actually checked this by inserting dummy text to force a citation to the end of a line to see if the statute number stayed together despite the hyphen or space after the section symbol. The only other alternative was to manually fix inappropriately "split" text during the final proofread-when I needed to be concentrating on other issues. Thanks to all for confirming my suspicions that it just can't be done in Word. And I do appreciate everyone trying to help. Unfortunately, no one seems to fully appreciate the real issue; as a result these postings are all just regurgitations of what others have already posted. Thanks anyway. "CyberTaz" wrote: Double-click the comma in question & look at the Italics button on the formatting toolbar. If the button is pressed in, the comma is italicized - If the button is popped out the comma *isn't* italicized... But as Graham suggested if the document is properly formatted it shouldn't be necessary to check every comma in the document. If styles are used single characters simply don't get left out of the process. If a certain phrase is suspect, select the phrase and look at the button. If *any* of the phrase isn't italicized the button will be popped out and clicking it twice or - better yet - reapplying the appropriate style will reformat the selected content completely. I understand where you're coming from & have had to deal with many people in a similar situation. You've learned to use WP effectively & have been forced to use a different program against your will. The natural tendency is to fight it every step of the way rather than learning to use the new tool, but it isn't a matter of "better or worse" it's simply a matter of *different* On another level, I sincerely hope that Ok genious, wasn't written with the venomous sarcastic tone the phrase evokes. The people here aren't responsible for you situation and are volunteering there time & knowledge to help you make the transition as smooth as possible. Don't take your anger & resentment out on them. Regards |:) Bob Jones [MVP] Office:Mac On 8/18/07 5:00 AM, in article , "ALeiS" wrote: Ok genious, how do you see ALL the text formatting at the same time? For example, in the world of legal writing, it is important that text and citations use several different text attributes (italics, smallcaps, underline, bold), and there are people who get upset if a comma isn't italicized. It's a real pain to have to arrow through the text a letter at a time to check on the font attributes, and it's too easy to miss things like that just by glancing over the text and trying to guess based on visual impression. I am not one of those individuals gifted with the ability to discern whether or not a comma is italicized. So is there or is there not a way to see all the attibutes or formatting or codes or whatever you want to call them--all at the same time and not in some box floating at the right of the page that only shows the attributes of a little piece at a time? "Dian D. Chapman, MVP" wrote: You might want to read this article... Is there life after "Reveal Codes"? http://word.mvps.org/FAQs/General/RevealCodes.htm And you might also want to learn how Word works. Realize it is NOT WP and works differently. Dian D. Chapman, Technical Consultant Microsoft MVP, MOS Certified Editor/TechTrax Ezine Free MS Tutorials: http://www.mousetrax.com/techtrax Free Word eBook: http://www.mousetrax.com/books.html Optimize your business docs: http://www.mousetrax.com/consulting Learn VBA the easy way: http://www.mousetrax.com/techcourses.html On Tue, 26 Apr 2005 09:23:02 -0700, "Rachel King" Rachel wrote: Help. Please urge Microsoft to give us "REVEAL CODES" like the reveal codes in Corel's WORD PERFECT not the "reveal codes" in Microsoft Word. Microsoft words' reveal codes is worthless -- it only shows some codes, That's why I still love Corel's Word Perfect because when we have a problem with formatting or anything we can turn on "reveal codes" and we can see every single code and we can try to delete various codes to ascertain what is causing the problem. I still don't know how or why some key strokes cause different effects and if we had "reveal codes" which would reveal ALL codes, we could figure out what causes problems on our own. We need to be able to troubleshoot ourselves and we cannot so long as we do not have reveal codes! |
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