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#1
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Weekly Charts in Reports
Hiya all,
I have yet another problem I can't seem to get my head around. Here's the problem... Part of the same database is a system to book of rooms dependent on days. The database works fine and I can print normal 'listing' type reports which will make do for now. But what I really would like to do is print off a report where it has the times and dates like a chart (like below ROOM (header) DATE DATE DATE DATE DATE DATE DATE (Mon Sun) TIMES in hours NAME here from 8am to 8pm? Get my drift, so the block of staff names appear in the times theyt have the room booked. Anyone got any suggestions on how to do this. I have found an example database for this sort of thing (Doctors, etc) but I can't seem to get my head around the rather complicated coding and reporting. I need to understand how its done not just how to do it. Thanks, Neil |
#2
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Weekly Charts in Reports
Hi Neil,
I think if you use as the report source a crosstab query you'll be able to get the report you're looking for. -- hth, SusanV "Neil M" wrote in message ... Hiya all, I have yet another problem I can't seem to get my head around. Here's the problem... Part of the same database is a system to book of rooms dependent on days. The database works fine and I can print normal 'listing' type reports which will make do for now. But what I really would like to do is print off a report where it has the times and dates like a chart (like below ROOM (header) DATE DATE DATE DATE DATE DATE DATE (Mon Sun) TIMES in hours NAME here from 8am to 8pm? Get my drift, so the block of staff names appear in the times theyt have the room booked. Anyone got any suggestions on how to do this. I have found an example database for this sort of thing (Doctors, etc) but I can't seem to get my head around the rather complicated coding and reporting. I need to understand how its done not just how to do it. Thanks, Neil |
#3
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Weekly Charts in Reports
sorry can you eplain a bit more what you mean and how roughly to do this.
thanks. "SusanV" wrote in message ... Hi Neil, I think if you use as the report source a crosstab query you'll be able to get the report you're looking for. -- hth, SusanV "Neil M" wrote in message ... Hiya all, I have yet another problem I can't seem to get my head around. Here's the problem... Part of the same database is a system to book of rooms dependent on days. The database works fine and I can print normal 'listing' type reports which will make do for now. But what I really would like to do is print off a report where it has the times and dates like a chart (like below ROOM (header) DATE DATE DATE DATE DATE DATE DATE (Mon Sun) TIMES in hours NAME here from 8am to 8pm? Get my drift, so the block of staff names appear in the times theyt have the room booked. Anyone got any suggestions on how to do this. I have found an example database for this sort of thing (Doctors, etc) but I can't seem to get my head around the rather complicated coding and reporting. I need to understand how its done not just how to do it. Thanks, Neil |
#4
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Weekly Charts in Reports
Create a query containing all the data you will need to display, either from a table or tables, or an existing query. Save it and while in Design View, change it from a select query to a Crosstab query either in the Query Menu or from the toolbar. Choose "Row Heading" for the times Choose "Column Heading" for the dates Choose Value for the Name, and set the "Total" option from GroupBy to Either First or Last. Open the query in datasheet view and you should see the layout you are looking for. Save the query, and use that query as the data source for your report. Here's a link to a site with a tutorial in case I wasn't clear: http://www.jmu.edu/computing/ittrain...crosstab.shtml -- hth, SusanV "Neil M" wrote in message ... sorry can you eplain a bit more what you mean and how roughly to do this. thanks. "SusanV" wrote in message ... Hi Neil, I think if you use as the report source a crosstab query you'll be able to get the report you're looking for. -- hth, SusanV "Neil M" wrote in message ... Hiya all, I have yet another problem I can't seem to get my head around. Here's the problem... Part of the same database is a system to book of rooms dependent on days. The database works fine and I can print normal 'listing' type reports which will make do for now. But what I really would like to do is print off a report where it has the times and dates like a chart (like below ROOM (header) DATE DATE DATE DATE DATE DATE DATE (Mon Sun) TIMES in hours NAME here from 8am to 8pm? Get my drift, so the block of staff names appear in the times theyt have the room booked. Anyone got any suggestions on how to do this. I have found an example database for this sort of thing (Doctors, etc) but I can't seem to get my head around the rather complicated coding and reporting. I need to understand how its done not just how to do it. Thanks, Neil |
#5
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Weekly Charts in Reports
thanks. got the crosstab query done and it appears to be running ok but
when i link it to my report it states that it doesn't recognise 'staff' as a valid field name or expression. any suggestions on how (lame man's terms) i link it to the report - as the report field name list does not have staff on it. Thanks, Neil "SusanV" wrote in message ... Create a query containing all the data you will need to display, either from a table or tables, or an existing query. Save it and while in Design View, change it from a select query to a Crosstab query either in the Query Menu or from the toolbar. Choose "Row Heading" for the times Choose "Column Heading" for the dates Choose Value for the Name, and set the "Total" option from GroupBy to Either First or Last. Open the query in datasheet view and you should see the layout you are looking for. Save the query, and use that query as the data source for your report. Here's a link to a site with a tutorial in case I wasn't clear: http://www.jmu.edu/computing/ittrain...crosstab.shtml -- hth, SusanV "Neil M" wrote in message ... sorry can you eplain a bit more what you mean and how roughly to do this. thanks. "SusanV" wrote in message ... Hi Neil, I think if you use as the report source a crosstab query you'll be able to get the report you're looking for. -- hth, SusanV "Neil M" wrote in message ... Hiya all, I have yet another problem I can't seem to get my head around. Here's the problem... Part of the same database is a system to book of rooms dependent on days. The database works fine and I can print normal 'listing' type reports which will make do for now. But what I really would like to do is print off a report where it has the times and dates like a chart (like below ROOM (header) DATE DATE DATE DATE DATE DATE DATE (Mon Sun) TIMES in hours NAME here from 8am to 8pm? Get my drift, so the block of staff names appear in the times theyt have the room booked. Anyone got any suggestions on how to do this. I have found an example database for this sort of thing (Doctors, etc) but I can't seem to get my head around the rather complicated coding and reporting. I need to understand how its done not just how to do it. Thanks, Neil |
#6
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Weekly Charts in Reports
What field is using "Staff" as a record source (view via Properties of
fields)? What is the equivalent field in your crosstab query? Change the source to the appropriate field. -- hth, SusanV "Neil M" wrote in message ... thanks. got the crosstab query done and it appears to be running ok but when i link it to my report it states that it doesn't recognise 'staff' as a valid field name or expression. any suggestions on how (lame man's terms) i link it to the report - as the report field name list does not have staff on it. Thanks, Neil "SusanV" wrote in message ... Create a query containing all the data you will need to display, either from a table or tables, or an existing query. Save it and while in Design View, change it from a select query to a Crosstab query either in the Query Menu or from the toolbar. Choose "Row Heading" for the times Choose "Column Heading" for the dates Choose Value for the Name, and set the "Total" option from GroupBy to Either First or Last. Open the query in datasheet view and you should see the layout you are looking for. Save the query, and use that query as the data source for your report. Here's a link to a site with a tutorial in case I wasn't clear: http://www.jmu.edu/computing/ittrain...crosstab.shtml -- hth, SusanV "Neil M" wrote in message ... sorry can you eplain a bit more what you mean and how roughly to do this. thanks. "SusanV" wrote in message ... Hi Neil, I think if you use as the report source a crosstab query you'll be able to get the report you're looking for. -- hth, SusanV "Neil M" wrote in message ... Hiya all, I have yet another problem I can't seem to get my head around. Here's the problem... Part of the same database is a system to book of rooms dependent on days. The database works fine and I can print normal 'listing' type reports which will make do for now. But what I really would like to do is print off a report where it has the times and dates like a chart (like below ROOM (header) DATE DATE DATE DATE DATE DATE DATE (Mon Sun) TIMES in hours NAME here from 8am to 8pm? Get my drift, so the block of staff names appear in the times theyt have the room booked. Anyone got any suggestions on how to do this. I have found an example database for this sort of thing (Doctors, etc) but I can't seem to get my head around the rather complicated coding and reporting. I need to understand how its done not just how to do it. Thanks, Neil |
#7
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Weekly Charts in Reports
Sorry should have stated what control in the report is using "staff" - not
field. "SusanV" wrote in message ... What field is using "Staff" as a record source (view via Properties of fields)? What is the equivalent field in your crosstab query? Change the source to the appropriate field. -- hth, SusanV "Neil M" wrote in message ... thanks. got the crosstab query done and it appears to be running ok but when i link it to my report it states that it doesn't recognise 'staff' as a valid field name or expression. any suggestions on how (lame man's terms) i link it to the report - as the report field name list does not have staff on it. Thanks, Neil "SusanV" wrote in message ... Create a query containing all the data you will need to display, either from a table or tables, or an existing query. Save it and while in Design View, change it from a select query to a Crosstab query either in the Query Menu or from the toolbar. Choose "Row Heading" for the times Choose "Column Heading" for the dates Choose Value for the Name, and set the "Total" option from GroupBy to Either First or Last. Open the query in datasheet view and you should see the layout you are looking for. Save the query, and use that query as the data source for your report. Here's a link to a site with a tutorial in case I wasn't clear: http://www.jmu.edu/computing/ittrain...crosstab.shtml -- hth, SusanV "Neil M" wrote in message ... sorry can you eplain a bit more what you mean and how roughly to do this. thanks. "SusanV" wrote in message ... Hi Neil, I think if you use as the report source a crosstab query you'll be able to get the report you're looking for. -- hth, SusanV "Neil M" wrote in message ... Hiya all, I have yet another problem I can't seem to get my head around. Here's the problem... Part of the same database is a system to book of rooms dependent on days. The database works fine and I can print normal 'listing' type reports which will make do for now. But what I really would like to do is print off a report where it has the times and dates like a chart (like below ROOM (header) DATE DATE DATE DATE DATE DATE DATE (Mon Sun) TIMES in hours NAME here from 8am to 8pm? Get my drift, so the block of staff names appear in the times theyt have the room booked. Anyone got any suggestions on how to do this. I have found an example database for this sort of thing (Doctors, etc) but I can't seem to get my head around the rather complicated coding and reporting. I need to understand how its done not just how to do it. Thanks, Neil |
#8
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Weekly Charts in Reports
Right here the layout -
I got a report named REPORT which is linked to "Qry_Report" query Here is the SQL for the Query; TRANSFORM First(TBL_Main.Staff) AS FirstOfStaff SELECT TBL_Main.Date, TBL_Main.Room FROM TBL_Main GROUP BY TBL_Main.ID, TBL_Main.Date, TBL_Main.TimeIn, TBL_Main.Room PIVOT TBL_Main.TimeOut; Is there a special way to display the times, staff (names) and other info on the REPORT, as it appears that if I select field list on the report design only the actual dates and data is shown and not the field names that I can recognise like Staff, TimeIn, TimeOut, etc.. Hope this explains it a little better. "SusanV" wrote in message ... Sorry should have stated what control in the report is using "staff" - not field. "SusanV" wrote in message ... What field is using "Staff" as a record source (view via Properties of fields)? What is the equivalent field in your crosstab query? Change the source to the appropriate field. -- hth, SusanV "Neil M" wrote in message ... thanks. got the crosstab query done and it appears to be running ok but when i link it to my report it states that it doesn't recognise 'staff' as a valid field name or expression. any suggestions on how (lame man's terms) i link it to the report - as the report field name list does not have staff on it. Thanks, Neil "SusanV" wrote in message ... Create a query containing all the data you will need to display, either from a table or tables, or an existing query. Save it and while in Design View, change it from a select query to a Crosstab query either in the Query Menu or from the toolbar. Choose "Row Heading" for the times Choose "Column Heading" for the dates Choose Value for the Name, and set the "Total" option from GroupBy to Either First or Last. Open the query in datasheet view and you should see the layout you are looking for. Save the query, and use that query as the data source for your report. Here's a link to a site with a tutorial in case I wasn't clear: http://www.jmu.edu/computing/ittrain...crosstab.shtml -- hth, SusanV "Neil M" wrote in message ... sorry can you eplain a bit more what you mean and how roughly to do this. thanks. "SusanV" wrote in message ... Hi Neil, I think if you use as the report source a crosstab query you'll be able to get the report you're looking for. -- hth, SusanV "Neil M" wrote in message ... Hiya all, I have yet another problem I can't seem to get my head around. Here's the problem... Part of the same database is a system to book of rooms dependent on days. The database works fine and I can print normal 'listing' type reports which will make do for now. But what I really would like to do is print off a report where it has the times and dates like a chart (like below ROOM (header) DATE DATE DATE DATE DATE DATE DATE (Mon Sun) TIMES in hours NAME here from 8am to 8pm? Get my drift, so the block of staff names appear in the times theyt have the room booked. Anyone got any suggestions on how to do this. I have found an example database for this sort of thing (Doctors, etc) but I can't seem to get my head around the rather complicated coding and reporting. I need to understand how its done not just how to do it. Thanks, Neil |
#9
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Weekly Charts in Reports
the report is now display (i created a new report to be sure) but it still
leaves me with the problem where I want to display the date/times in chart form (weekly format) at the moment its just a list (which I can do without the extra coding) Any suggestions or ideas on how I would do this? Neil "Neil M" wrote in message ... Right here the layout - I got a report named REPORT which is linked to "Qry_Report" query Here is the SQL for the Query; TRANSFORM First(TBL_Main.Staff) AS FirstOfStaff SELECT TBL_Main.Date, TBL_Main.Room FROM TBL_Main GROUP BY TBL_Main.ID, TBL_Main.Date, TBL_Main.TimeIn, TBL_Main.Room PIVOT TBL_Main.TimeOut; Is there a special way to display the times, staff (names) and other info on the REPORT, as it appears that if I select field list on the report design only the actual dates and data is shown and not the field names that I can recognise like Staff, TimeIn, TimeOut, etc.. Hope this explains it a little better. "SusanV" wrote in message ... Sorry should have stated what control in the report is using "staff" - not field. "SusanV" wrote in message ... What field is using "Staff" as a record source (view via Properties of fields)? What is the equivalent field in your crosstab query? Change the source to the appropriate field. -- hth, SusanV "Neil M" wrote in message ... thanks. got the crosstab query done and it appears to be running ok but when i link it to my report it states that it doesn't recognise 'staff' as a valid field name or expression. any suggestions on how (lame man's terms) i link it to the report - as the report field name list does not have staff on it. Thanks, Neil "SusanV" wrote in message ... Create a query containing all the data you will need to display, either from a table or tables, or an existing query. Save it and while in Design View, change it from a select query to a Crosstab query either in the Query Menu or from the toolbar. Choose "Row Heading" for the times Choose "Column Heading" for the dates Choose Value for the Name, and set the "Total" option from GroupBy to Either First or Last. Open the query in datasheet view and you should see the layout you are looking for. Save the query, and use that query as the data source for your report. Here's a link to a site with a tutorial in case I wasn't clear: http://www.jmu.edu/computing/ittrain...crosstab.shtml -- hth, SusanV "Neil M" wrote in message ... sorry can you eplain a bit more what you mean and how roughly to do this. thanks. "SusanV" wrote in message ... Hi Neil, I think if you use as the report source a crosstab query you'll be able to get the report you're looking for. -- hth, SusanV "Neil M" wrote in message ... Hiya all, I have yet another problem I can't seem to get my head around. Here's the problem... Part of the same database is a system to book of rooms dependent on days. The database works fine and I can print normal 'listing' type reports which will make do for now. But what I really would like to do is print off a report where it has the times and dates like a chart (like below ROOM (header) DATE DATE DATE DATE DATE DATE DATE (Mon Sun) TIMES in hours NAME here from 8am to 8pm? Get my drift, so the block of staff names appear in the times theyt have the room booked. Anyone got any suggestions on how to do this. I have found an example database for this sort of thing (Doctors, etc) but I can't seem to get my head around the rather complicated coding and reporting. I need to understand how its done not just how to do it. Thanks, Neil |
#10
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Weekly Charts in Reports
Hi Neil,
For the "staff" problem, change the AS part of the query to whatever you like - AS simply is giving the calculated field a name. Perhaps: TRANSFORM First(TBL_Main.Staff) AS StaffName SELECT TBL_Main.Date, TBL_Main.Room FROM TBL_Main GROUP BY TBL_Main.ID, TBL_Main.Date, TBL_Main.TimeIn, TBL_Main.Room PIVOT TBL_Main.TimeOut; "Neil M" wrote in message ... Right here the layout - I got a report named REPORT which is linked to "Qry_Report" query Here is the SQL for the Query; TRANSFORM First(TBL_Main.Staff) AS FirstOfStaff SELECT TBL_Main.Date, TBL_Main.Room FROM TBL_Main GROUP BY TBL_Main.ID, TBL_Main.Date, TBL_Main.TimeIn, TBL_Main.Room PIVOT TBL_Main.TimeOut; Is there a special way to display the times, staff (names) and other info on the REPORT, as it appears that if I select field list on the report design only the actual dates and data is shown and not the field names that I can recognise like Staff, TimeIn, TimeOut, etc.. Hope this explains it a little better. "SusanV" wrote in message ... Sorry should have stated what control in the report is using "staff" - not field. "SusanV" wrote in message ... What field is using "Staff" as a record source (view via Properties of fields)? What is the equivalent field in your crosstab query? Change the source to the appropriate field. -- hth, SusanV "Neil M" wrote in message ... thanks. got the crosstab query done and it appears to be running ok but when i link it to my report it states that it doesn't recognise 'staff' as a valid field name or expression. any suggestions on how (lame man's terms) i link it to the report - as the report field name list does not have staff on it. Thanks, Neil "SusanV" wrote in message ... Create a query containing all the data you will need to display, either from a table or tables, or an existing query. Save it and while in Design View, change it from a select query to a Crosstab query either in the Query Menu or from the toolbar. Choose "Row Heading" for the times Choose "Column Heading" for the dates Choose Value for the Name, and set the "Total" option from GroupBy to Either First or Last. Open the query in datasheet view and you should see the layout you are looking for. Save the query, and use that query as the data source for your report. Here's a link to a site with a tutorial in case I wasn't clear: http://www.jmu.edu/computing/ittrain...crosstab.shtml -- hth, SusanV "Neil M" wrote in message ... sorry can you eplain a bit more what you mean and how roughly to do this. thanks. "SusanV" wrote in message ... Hi Neil, I think if you use as the report source a crosstab query you'll be able to get the report you're looking for. -- hth, SusanV "Neil M" wrote in message ... Hiya all, I have yet another problem I can't seem to get my head around. Here's the problem... Part of the same database is a system to book of rooms dependent on days. The database works fine and I can print normal 'listing' type reports which will make do for now. But what I really would like to do is print off a report where it has the times and dates like a chart (like below ROOM (header) DATE DATE DATE DATE DATE DATE DATE (Mon Sun) TIMES in hours NAME here from 8am to 8pm? Get my drift, so the block of staff names appear in the times theyt have the room booked. Anyone got any suggestions on how to do this. I have found an example database for this sort of thing (Doctors, etc) but I can't seem to get my head around the rather complicated coding and reporting. I need to understand how its done not just how to do it. Thanks, Neil |
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