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Printing Check "Skirts" (2)
Can anyone point me to how to print a check with 2 "skirts" below the check
itself? Right now I can only print the distribution of amounts charged (e.g. Gross Pay, Federal Income Tax, etc.) on one of the skirts, since it uses the "header" section to print all the fixed information and I can only get one "detail" section in which to print the variable detail that explains the gross-to-net withholdings. -- Gordon Jones |
#2
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Printing Check "Skirts" (2)
Try place your "skirt" records in a subreport. You can add the same
subreport into the detail section of a main report that contains only the "header" information. Make sure you remove skirt details from the main report's record source. -- Duane Hookom MS Access MVP -- "Gordon Jones" wrote in message ... Can anyone point me to how to print a check with 2 "skirts" below the check itself? Right now I can only print the distribution of amounts charged (e.g. Gross Pay, Federal Income Tax, etc.) on one of the skirts, since it uses the "header" section to print all the fixed information and I can only get one "detail" section in which to print the variable detail that explains the gross-to-net withholdings. -- Gordon Jones |
#3
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Printing Check "Skirts" (2)
Thanks, Duane. That did it exactly. I appreciate the help!
-- Gordon Jones "Duane Hookom" wrote: Try place your "skirt" records in a subreport. You can add the same subreport into the detail section of a main report that contains only the "header" information. Make sure you remove skirt details from the main report's record source. -- Duane Hookom MS Access MVP -- "Gordon Jones" wrote in message ... Can anyone point me to how to print a check with 2 "skirts" below the check itself? Right now I can only print the distribution of amounts charged (e.g. Gross Pay, Federal Income Tax, etc.) on one of the skirts, since it uses the "header" section to print all the fixed information and I can only get one "detail" section in which to print the variable detail that explains the gross-to-net withholdings. -- Gordon Jones |
#4
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Printing Check "Skirts" (2)
Duane, as I mentioned before, the entering of the subform did allow me to
list the distribution of expenses on both skirts. However, in testing, I have discovered that when I have more than one item to list for a check in the subform, that apparently causes a blank page to 'print' after each multi-expense check such as a payroll check with withholdings. As I think back several years to when I first designed this check writing function in my church accounting application, that is why I used the detail section instead of a subform. I have shrunk all the margin areas, and tried eliminating the unprinted header/footers, and everything I can think of to get around this. Do you have any thoughts as to something I have overlooked? If not, I may have to go back to the old format, but it makes me and Access look stupid when everyone else can make it work the way it should... Thanks in advance, -- Gordon Jones "Duane Hookom" wrote: Try place your "skirt" records in a subreport. You can add the same subreport into the detail section of a main report that contains only the "header" information. Make sure you remove skirt details from the main report's record source. -- Duane Hookom MS Access MVP -- "Gordon Jones" wrote in message ... Can anyone point me to how to print a check with 2 "skirts" below the check itself? Right now I can only print the distribution of amounts charged (e.g. Gross Pay, Federal Income Tax, etc.) on one of the skirts, since it uses the "header" section to print all the fixed information and I can only get one "detail" section in which to print the variable detail that explains the gross-to-net withholdings. -- Gordon Jones |
#5
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Printing Check "Skirts" (2)
You should not be getting extra blank pages. Are your "multi-expenses" in
your subreport? It's real difficult to identify your issue when we know very little about your Record Sources, expected layout, actual results,... -- Duane Hookom MS Access MVP "Gordon Jones" wrote in message ... Duane, as I mentioned before, the entering of the subform did allow me to list the distribution of expenses on both skirts. However, in testing, I have discovered that when I have more than one item to list for a check in the subform, that apparently causes a blank page to 'print' after each multi-expense check such as a payroll check with withholdings. As I think back several years to when I first designed this check writing function in my church accounting application, that is why I used the detail section instead of a subform. I have shrunk all the margin areas, and tried eliminating the unprinted header/footers, and everything I can think of to get around this. Do you have any thoughts as to something I have overlooked? If not, I may have to go back to the old format, but it makes me and Access look stupid when everyone else can make it work the way it should... Thanks in advance, -- Gordon Jones "Duane Hookom" wrote: Try place your "skirt" records in a subreport. You can add the same subreport into the detail section of a main report that contains only the "header" information. Make sure you remove skirt details from the main report's record source. -- Duane Hookom MS Access MVP -- "Gordon Jones" wrote in message ... Can anyone point me to how to print a check with 2 "skirts" below the check itself? Right now I can only print the distribution of amounts charged (e.g. Gross Pay, Federal Income Tax, etc.) on one of the skirts, since it uses the "header" section to print all the fixed information and I can only get one "detail" section in which to print the variable detail that explains the gross-to-net withholdings. -- Gordon Jones |
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Printing Check "Skirts" (2)
First, my product is a church management/accounting program. Among other
things, it accounts for the receipt of donations, and the payment of bills incurred by the church. Ignoring the income side, the expense side works this way: The church establishes records in a tAccountsPayable table for all bill received or regular payments such as salary. This tAP table is structured so that all the information needed to write a check and record the payments is in the tAP records. The records can be used over and over again, eliminating the need to define the data to go in the individual checks as long as they are consistent, i.e. the amounts of payroll gross and deductions may change, but the payee and the expense accounts to be charged are consistent. An individual may have several AP records if he is paid, for example, for payroll (record 1) and reimbursement for expenses (record 2). The tAP record is linked to a subForm which contains from 1 to N number of records describing how the net amount of the check is to be distributed to various Expense Accounts when a check is written. These records are housed in a tAPDetail table; the records consist of linkages, APID to the AP record, ExpID to the tExpense table, and the amount to be charged to that account. The Expenses Accounts are defined in a table tExpense. tExp records are simply the name of the expense account (e.g. Clergy Salary, Federal Income Tax Withholding, Utilities – Gas, etc.), plus linkages to tables which define the Accounting Categories, User Report Sequencing Category, Fund from which the payment will be made, and Liability that will be debited/credited by this account when it is used in a payment. When expenses are recorded, a record in the tDetailOfExpenses table is created, recording the CheckID, the ExpenseID, and the dollar amount charged. The table tChecks contains one record for every check written, and that check has a CheckID in addition to a Check Number. With that as a background, the primary reason for having the tAccountsPayable table is to simplify the repetitive creation of checks to the same payees for the same purposes. Note that some users will have 150 to 250 Expense Accounts because they want to have a great deal of control; some will have several hundred vendors, suppliers, employees, etc. There are other tools in the program to schedule payments, accumulate checks to be paid, etc. Finally, getting down to the problem: When a check is to be written, a “Ready to Write” check-mark control is turned on on the AP Record. When time comes to write the check, two matched queries are used, linked via the APID. • The qReadyToWrite query collects the payee’s name, address, and payee-related information (SSN or EIN, etc.) . • Another query qReadyToWriteDetail collects the expense account information housed in the tAccountsPayableDetail table. The Report “Check” is structured in three parts, of almost equal sizes. The top part is the check which conatains the payee name, address, amount, and remarks that are normal to all checks. The second and third (the “skirts”) contain information about the payee, the check number, and a breakdown of what was paid. An example of what is to appear in this breakdown: Non-Clergy Salary $1,000.00 FIT Withheld (150.00) SSA Withheld (62.00) Medicare Withheld (14.50) Net Total $773.50 Most other checks would probably have only one line: Utilities – Gas $225.23 Net Total $225.23 On the Check, the payee related information is all taken from the qReadyToWrite query. The distribution information is taken from the qReadyToWriteDetail query which is used by the subReport CheckAccountsPayableDetail. This subReport produces on the check only the detail contained in the examples above. Again, the problem is that once I changed from the report structured such that the detail came in a “detail” format in the report to the use the subReport twice in the body of the Check (no detail section), I was able to get the distribution to print on both of the skirts, but now when I print a group of checks that contains no multiple-expense-account distributions, they print properly, i.e. they don’t cause a blank page to print after the checks. However, any time there is a multiple-expense-account distribution check in the batch, that check causes a blank page (check) to ‘print’ after the data-containing check. If the first check contains multiple expense accounts, the second pre-numbered check will be fed through the printer, and the printing will continue. In other words, single-expense-account checks don’t cause the feeding of a blank. Multiple-account checks do. It gives the appearance that the multiple-account subReport has overflowed the bottom of the page, yet there is more than enough space for it. In the check proper, I am using Report Header, Page Header, and CheckNo header. The height of the Report and Page Headers is zero. The CheckNo header height property is 9.9”. The page margins are 0.5 and 0.25 (top/bottom). The Detail and CheckNo, Page, and Report Footers are all 0.0” height. I realize you asked what time it was and I described how to build the watch, but I don’t know how else to describe the problem to you. What do you think? -- Gordon Jones "Duane Hookom" wrote: You should not be getting extra blank pages. Are your "multi-expenses" in your subreport? It's real difficult to identify your issue when we know very little about your Record Sources, expected layout, actual results,... -- Duane Hookom MS Access MVP "Gordon Jones" wrote in message ... Duane, as I mentioned before, the entering of the subform did allow me to list the distribution of expenses on both skirts. However, in testing, I have discovered that when I have more than one item to list for a check in the subform, that apparently causes a blank page to 'print' after each multi-expense check such as a payroll check with withholdings. As I think back several years to when I first designed this check writing function in my church accounting application, that is why I used the detail section instead of a subform. I have shrunk all the margin areas, and tried eliminating the unprinted header/footers, and everything I can think of to get around this. Do you have any thoughts as to something I have overlooked? If not, I may have to go back to the old format, but it makes me and Access look stupid when everyone else can make it work the way it should... Thanks in advance, -- Gordon Jones "Duane Hookom" wrote: Try place your "skirt" records in a subreport. You can add the same subreport into the detail section of a main report that contains only the "header" information. Make sure you remove skirt details from the main report's record source. -- Duane Hookom MS Access MVP -- "Gordon Jones" wrote in message ... Can anyone point me to how to print a check with 2 "skirts" below the check itself? Right now I can only print the distribution of amounts charged (e.g. Gross Pay, Federal Income Tax, etc.) on one of the skirts, since it uses the "header" section to print all the fixed information and I can only get one "detail" section in which to print the variable detail that explains the gross-to-net withholdings. -- Gordon Jones |
#7
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Printing Check "Skirts" (2)
Duane, I solved the mystery. I tried dragging the bottom of the subreport in
the second skirt to make it larger, and that eliminated the "overflow". I have no idea why this created the problem, since the same subreport in the first skirt didn't require that space, but what works, works. Thanks again for your assistance! -- Gordon Jones "Duane Hookom" wrote: You should not be getting extra blank pages. Are your "multi-expenses" in your subreport? It's real difficult to identify your issue when we know very little about your Record Sources, expected layout, actual results,... -- Duane Hookom MS Access MVP "Gordon Jones" wrote in message ... Duane, as I mentioned before, the entering of the subform did allow me to list the distribution of expenses on both skirts. However, in testing, I have discovered that when I have more than one item to list for a check in the subform, that apparently causes a blank page to 'print' after each multi-expense check such as a payroll check with withholdings. As I think back several years to when I first designed this check writing function in my church accounting application, that is why I used the detail section instead of a subform. I have shrunk all the margin areas, and tried eliminating the unprinted header/footers, and everything I can think of to get around this. Do you have any thoughts as to something I have overlooked? If not, I may have to go back to the old format, but it makes me and Access look stupid when everyone else can make it work the way it should... Thanks in advance, -- Gordon Jones "Duane Hookom" wrote: Try place your "skirt" records in a subreport. You can add the same subreport into the detail section of a main report that contains only the "header" information. Make sure you remove skirt details from the main report's record source. -- Duane Hookom MS Access MVP -- "Gordon Jones" wrote in message ... Can anyone point me to how to print a check with 2 "skirts" below the check itself? Right now I can only print the distribution of amounts charged (e.g. Gross Pay, Federal Income Tax, etc.) on one of the skirts, since it uses the "header" section to print all the fixed information and I can only get one "detail" section in which to print the variable detail that explains the gross-to-net withholdings. -- Gordon Jones |
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