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#1
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Mail merge one letter to spouses having separate contact entries?
I create separate contact entries for every individual (ie both my Mom and
Dad). This allows me to enter separate birthays, email addresses, cell phone and work numbers, etc. BUT - when I perform a mail merge, I get TWO letters. My desired result is to have the merge say "John and Jane Doe" and to still have all of the info on both contacts. I wonder if linking can help with this? Help! |
#2
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Mail merge one letter to spouses having separate contact entries?
If you want to do that type of merge, you shouldn't create separate Contact
Records. You'll notice Outlook Contact Forms are designed to accommodate all family members in a single record. -- Russ Valentine [MVP-Outlook] "rjwhitehurst" wrote in message ... I create separate contact entries for every individual (ie both my Mom and Dad). This allows me to enter separate birthays, email addresses, cell phone and work numbers, etc. BUT - when I perform a mail merge, I get TWO letters. My desired result is to have the merge say "John and Jane Doe" and to still have all of the info on both contacts. I wonder if linking can help with this? Help! |
#3
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Mail merge one letter to spouses having separate contact entri
Yes, thanks. However, the form doesn't accomodate email addresses, wrok,
cell, and fax numbers for each of those individuals. Thus, I must create separate records for each. Any other thoughts would be greatly appreciated. "Russ Valentine [MVP-Outlook]" wrote: If you want to do that type of merge, you shouldn't create separate Contact Records. You'll notice Outlook Contact Forms are designed to accommodate all family members in a single record. -- Russ Valentine [MVP-Outlook] "rjwhitehurst" wrote in message ... I create separate contact entries for every individual (ie both my Mom and Dad). This allows me to enter separate birthays, email addresses, cell phone and work numbers, etc. BUT - when I perform a mail merge, I get TWO letters. My desired result is to have the merge say "John and Jane Doe" and to still have all of the info on both contacts. I wonder if linking can help with this? Help! |
#4
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Mail merge one letter to spouses having separate contact entri
No other ideas. Obviously, you cannot construct a merge that uses data from
two separate Contacts in the same merge field layout. -- Russ Valentine [MVP-Outlook] "rjwhitehurst" wrote in message ... Yes, thanks. However, the form doesn't accomodate email addresses, wrok, cell, and fax numbers for each of those individuals. Thus, I must create separate records for each. Any other thoughts would be greatly appreciated. "Russ Valentine [MVP-Outlook]" wrote: If you want to do that type of merge, you shouldn't create separate Contact Records. You'll notice Outlook Contact Forms are designed to accommodate all family members in a single record. -- Russ Valentine [MVP-Outlook] "rjwhitehurst" wrote in message ... I create separate contact entries for every individual (ie both my Mom and Dad). This allows me to enter separate birthays, email addresses, cell phone and work numbers, etc. BUT - when I perform a mail merge, I get TWO letters. My desired result is to have the merge say "John and Jane Doe" and to still have all of the info on both contacts. I wonder if linking can help with this? Help! |
#5
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Mail merge one letter to spouses having separate contact entri
This idea may work -
add the spouse's name to the men's Contacts forms, then mailmerge and use the fields this way: Hi First and Spouse name You'll need to select only the guys when you merge. Leave out last name as they may have different ones! I hope this helps you at least a little bit! Judy Gleeson MVP Outlook Outlook trainer and author of Productiv_IT with Outlook www.acorntraining.com.au Canberra, Australia "I not only use all the brains I have, but all I can borrow." (Woodrow Wilson) "Russ Valentine [MVP-Outlook]" wrote in message ... No other ideas. Obviously, you cannot construct a merge that uses data from two separate Contacts in the same merge field layout. -- Russ Valentine [MVP-Outlook] "rjwhitehurst" wrote in message ... Yes, thanks. However, the form doesn't accomodate email addresses, wrok, cell, and fax numbers for each of those individuals. Thus, I must create separate records for each. Any other thoughts would be greatly appreciated. "Russ Valentine [MVP-Outlook]" wrote: If you want to do that type of merge, you shouldn't create separate Contact Records. You'll notice Outlook Contact Forms are designed to accommodate all family members in a single record. -- Russ Valentine [MVP-Outlook] "rjwhitehurst" wrote in message ... I create separate contact entries for every individual (ie both my Mom and Dad). This allows me to enter separate birthays, email addresses, cell phone and work numbers, etc. BUT - when I perform a mail merge, I get TWO letters. My desired result is to have the merge say "John and Jane Doe" and to still have all of the info on both contacts. I wonder if linking can help with this? Help! |
#6
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Mail merge one letter to spouses having separate contact entri
That was the idea OP already dismissed: including both names on the same
form. -- Russ Valentine [MVP-Outlook] "Judy Gleeson (MVP Outlook)" wrote in message ... This idea may work - add the spouse's name to the men's Contacts forms, then mailmerge and use the fields this way: Hi First and Spouse name You'll need to select only the guys when you merge. Leave out last name as they may have different ones! I hope this helps you at least a little bit! Judy Gleeson MVP Outlook Outlook trainer and author of Productiv_IT with Outlook www.acorntraining.com.au Canberra, Australia "I not only use all the brains I have, but all I can borrow." (Woodrow Wilson) "Russ Valentine [MVP-Outlook]" wrote in message ... No other ideas. Obviously, you cannot construct a merge that uses data from two separate Contacts in the same merge field layout. -- Russ Valentine [MVP-Outlook] "rjwhitehurst" wrote in message ... Yes, thanks. However, the form doesn't accomodate email addresses, wrok, cell, and fax numbers for each of those individuals. Thus, I must create separate records for each. Any other thoughts would be greatly appreciated. "Russ Valentine [MVP-Outlook]" wrote: If you want to do that type of merge, you shouldn't create separate Contact Records. You'll notice Outlook Contact Forms are designed to accommodate all family members in a single record. -- Russ Valentine [MVP-Outlook] "rjwhitehurst" wrote in message ... I create separate contact entries for every individual (ie both my Mom and Dad). This allows me to enter separate birthays, email addresses, cell phone and work numbers, etc. BUT - when I perform a mail merge, I get TWO letters. My desired result is to have the merge say "John and Jane Doe" and to still have all of the info on both contacts. I wonder if linking can help with this? Help! |
#7
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Mail merge one letter to spouses having separate contact entri
Yeh I know - but it's the only part solution I could see for the OP! He can
still have 2 Contacts, but just use one of them for the merge. Judy Gleeson MVP Outlook Outlook trainer and author of Productiv_IT with Outlook www.acorntraining.com.au Canberra, Australia "I not only use all the brains I have, but all I can borrow." (Woodrow Wilson) "Russ Valentine [MVP-Outlook]" wrote in message ... That was the idea OP already dismissed: including both names on the same form. -- Russ Valentine [MVP-Outlook] "Judy Gleeson (MVP Outlook)" wrote in message ... This idea may work - add the spouse's name to the men's Contacts forms, then mailmerge and use the fields this way: Hi First and Spouse name You'll need to select only the guys when you merge. Leave out last name as they may have different ones! I hope this helps you at least a little bit! Judy Gleeson MVP Outlook Outlook trainer and author of Productiv_IT with Outlook www.acorntraining.com.au Canberra, Australia "I not only use all the brains I have, but all I can borrow." (Woodrow Wilson) "Russ Valentine [MVP-Outlook]" wrote in message ... No other ideas. Obviously, you cannot construct a merge that uses data from two separate Contacts in the same merge field layout. -- Russ Valentine [MVP-Outlook] "rjwhitehurst" wrote in message ... Yes, thanks. However, the form doesn't accomodate email addresses, wrok, cell, and fax numbers for each of those individuals. Thus, I must create separate records for each. Any other thoughts would be greatly appreciated. "Russ Valentine [MVP-Outlook]" wrote: If you want to do that type of merge, you shouldn't create separate Contact Records. You'll notice Outlook Contact Forms are designed to accommodate all family members in a single record. -- Russ Valentine [MVP-Outlook] "rjwhitehurst" wrote in message ... I create separate contact entries for every individual (ie both my Mom and Dad). This allows me to enter separate birthays, email addresses, cell phone and work numbers, etc. BUT - when I perform a mail merge, I get TWO letters. My desired result is to have the merge say "John and Jane Doe" and to still have all of the info on both contacts. I wonder if linking can help with this? Help! |
#8
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Mail merge one letter to spouses having separate contact entri
Thanks, Judy and Russ. Just adding the spouse names, but keeping the spuses
own contact record will address this challange. BUT - it adds another layer to a process that I believe Outlook should better streamline. I cannot be alone with this problem, can I? Having individual records is key for those of us who sync our pc and smartphone or, actually, just to anyone who emails with outlook. Jody "Judy Gleeson (MVP Outlook)" wrote: Yeh I know - but it's the only part solution I could see for the OP! He can still have 2 Contacts, but just use one of them for the merge. Judy Gleeson MVP Outlook Outlook trainer and author of Productiv_IT with Outlook www.acorntraining.com.au Canberra, Australia "I not only use all the brains I have, but all I can borrow." (Woodrow Wilson) "Russ Valentine [MVP-Outlook]" wrote in message ... That was the idea OP already dismissed: including both names on the same form. -- Russ Valentine [MVP-Outlook] "Judy Gleeson (MVP Outlook)" wrote in message ... This idea may work - add the spouse's name to the men's Contacts forms, then mailmerge and use the fields this way: Hi First and Spouse name You'll need to select only the guys when you merge. Leave out last name as they may have different ones! I hope this helps you at least a little bit! Judy Gleeson MVP Outlook Outlook trainer and author of Productiv_IT with Outlook www.acorntraining.com.au Canberra, Australia "I not only use all the brains I have, but all I can borrow." (Woodrow Wilson) "Russ Valentine [MVP-Outlook]" wrote in message ... No other ideas. Obviously, you cannot construct a merge that uses data from two separate Contacts in the same merge field layout. -- Russ Valentine [MVP-Outlook] "rjwhitehurst" wrote in message ... Yes, thanks. However, the form doesn't accomodate email addresses, wrok, cell, and fax numbers for each of those individuals. Thus, I must create separate records for each. Any other thoughts would be greatly appreciated. "Russ Valentine [MVP-Outlook]" wrote: If you want to do that type of merge, you shouldn't create separate Contact Records. You'll notice Outlook Contact Forms are designed to accommodate all family members in a single record. -- Russ Valentine [MVP-Outlook] "rjwhitehurst" wrote in message ... I create separate contact entries for every individual (ie both my Mom and Dad). This allows me to enter separate birthays, email addresses, cell phone and work numbers, etc. BUT - when I perform a mail merge, I get TWO letters. My desired result is to have the merge say "John and Jane Doe" and to still have all of the info on both contacts. I wonder if linking can help with this? Help! |
#9
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Mail merge one letter to spouses having separate contact entri
So far, you're pretty much alone. I've seen no one request the ability to
merge two different Contact Records into a single merge field layout. One of the hardest things to do when setting up your Contacts is to anticipate the consequences of how you organize them. Typically, users who expect to use mail merges heavily will create at least one "master" Contact Record for a family that will include all snail mail and name elements needed for a merge, then create a second record to keep track of the various electronic addresses for each family member. -- Russ Valentine [MVP-Outlook] "rjwhitehurst" wrote in message ... Thanks, Judy and Russ. Just adding the spouse names, but keeping the spuses own contact record will address this challange. BUT - it adds another layer to a process that I believe Outlook should better streamline. I cannot be alone with this problem, can I? Having individual records is key for those of us who sync our pc and smartphone or, actually, just to anyone who emails with outlook. Jody "Judy Gleeson (MVP Outlook)" wrote: Yeh I know - but it's the only part solution I could see for the OP! He can still have 2 Contacts, but just use one of them for the merge. Judy Gleeson MVP Outlook Outlook trainer and author of Productiv_IT with Outlook www.acorntraining.com.au Canberra, Australia "I not only use all the brains I have, but all I can borrow." (Woodrow Wilson) "Russ Valentine [MVP-Outlook]" wrote in message ... That was the idea OP already dismissed: including both names on the same form. -- Russ Valentine [MVP-Outlook] "Judy Gleeson (MVP Outlook)" wrote in message ... This idea may work - add the spouse's name to the men's Contacts forms, then mailmerge and use the fields this way: Hi First and Spouse name You'll need to select only the guys when you merge. Leave out last name as they may have different ones! I hope this helps you at least a little bit! Judy Gleeson MVP Outlook Outlook trainer and author of Productiv_IT with Outlook www.acorntraining.com.au Canberra, Australia "I not only use all the brains I have, but all I can borrow." (Woodrow Wilson) "Russ Valentine [MVP-Outlook]" wrote in message ... No other ideas. Obviously, you cannot construct a merge that uses data from two separate Contacts in the same merge field layout. -- Russ Valentine [MVP-Outlook] "rjwhitehurst" wrote in message ... Yes, thanks. However, the form doesn't accomodate email addresses, wrok, cell, and fax numbers for each of those individuals. Thus, I must create separate records for each. Any other thoughts would be greatly appreciated. "Russ Valentine [MVP-Outlook]" wrote: If you want to do that type of merge, you shouldn't create separate Contact Records. You'll notice Outlook Contact Forms are designed to accommodate all family members in a single record. -- Russ Valentine [MVP-Outlook] "rjwhitehurst" wrote in message ... I create separate contact entries for every individual (ie both my Mom and Dad). This allows me to enter separate birthays, email addresses, cell phone and work numbers, etc. BUT - when I perform a mail merge, I get TWO letters. My desired result is to have the merge say "John and Jane Doe" and to still have all of the info on both contacts. I wonder if linking can help with this? Help! |
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