Automating call-out alignment in double-page documents

I am using Word 2003 under Windows XP.

I have received a number of long double-page documents for a university
course, all of which are surprisingly well and consistently formatted. Most
body text paragraphs are accompanied by a short call-out in the outer margin.
The call-out style includes "Keep with next" so that it always stays glued to
the beginning of the home paragraph, even if the latter changes pages. The
formatting also ensures that the call-out stays in the outer margin, i.e.
left on even pages, right on odd pages.

Problem: The call-out has to be right-aligned on even pages, left-aligned on
odd pages, i.e. the flush side of the call-out is always nearest the body
text. In the German source text, this has been done manually, which is
obviously a nuisance and error-prone. Is there any way of automating the
alignment so that the call-out senses whether it is on an even or an odd page
and switches the paragraph alignment accordingly? Alternatively, could one
easily build a macro that would run through the document applying left and
right call-out styles appropriately depending on the page side?
--
olitrans
Technical Translator
Germany

Assuming the "callout" is a frame, the position of the frame can be set to
"Outside." See http://sbarnhill.mvps.org/WordFAQs/MarginalText.htm

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

"olitrans" wrote in message
...
I am using Word 2003 under Windows XP.

I have received a number of long double-page documents for a university
course, all of which are surprisingly well and consistently formatted.
Most
body text paragraphs are accompanied by a short call-out in the outer
margin.
The call-out style includes "Keep with next" so that it always stays glued
to
the beginning of the home paragraph, even if the latter changes pages. The
formatting also ensures that the call-out stays in the outer margin, i.e.
left on even pages, right on odd pages.

Problem: The call-out has to be right-aligned on even pages, left-aligned
on
odd pages, i.e. the flush side of the call-out is always nearest the body
text. In the German source text, this has been done manually, which is
obviously a nuisance and error-prone. Is there any way of automating the
alignment so that the call-out senses whether it is on an even or an odd
page
and switches the paragraph alignment accordingly? Alternatively, could one
easily build a macro that would run through the document applying left and
right call-out styles appropriately depending on the page side?
--
olitrans
Technical Translator
Germany

Many thanks for the suggestion, but it doesn't go far enough! The call-out is
indeed in a frame, which is already set to "outside". That takes care of
which side of the page the call-out appears. My problem is the text alignment
of the paragraph within the frame: right on even pages, left on odd. In the
past this has been done manually shortly before printing. I would like to
automate it, but cannot see any way of enabling the style to sense whether
the call-out is on an odd or even page and switch its horizontal text
alignment accordingly. I have even wondered about the possibility of a
formula triggering an appropriate macro, possibly tucked away as hidden text
in a paragraph number format. But I am basically an overworked translator,
not a Word wizard, and do not have unlimited time for experiments of this
kind.
--
olitrans
Technical Translator
Germany


"Suzanne S. Barnhill" wrote:

Assuming the "callout" is a frame, the position of the frame can be set to
"Outside." See http://sbarnhill.mvps.org/WordFAQs/MarginalText.htm

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

"olitrans" wrote in message
...
I am using Word 2003 under Windows XP.

I have received a number of long double-page documents for a university
course, all of which are surprisingly well and consistently formatted.
Most
body text paragraphs are accompanied by a short call-out in the outer
margin.
The call-out style includes "Keep with next" so that it always stays glued
to
the beginning of the home paragraph, even if the latter changes pages. The
formatting also ensures that the call-out stays in the outer margin, i.e.
left on even pages, right on odd pages.

Problem: The call-out has to be right-aligned on even pages, left-aligned
on
odd pages, i.e. the flush side of the call-out is always nearest the body
text. In the German source text, this has been done manually, which is
obviously a nuisance and error-prone. Is there any way of automating the
alignment so that the call-out senses whether it is on an even or an odd
page
and switches the paragraph alignment accordingly? Alternatively, could one
easily build a macro that would run through the document applying left and
right call-out styles appropriately depending on the page side?
--
olitrans
Technical Translator
Germany

Ah, I see. I misread your question. The answer would be in two separate
styles, one left-aligned and one right, but then you'd need a macro to run
through the document looking at each frame, figuring out which side of the
page it was on, and applying the appropriate style. It may be that this is
possible with VBA, but I wouldn't bet on it. It sounds as if either a
redesign or a continuation of the manual labor is indicated.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

"olitrans" wrote in message
...
Many thanks for the suggestion, but it doesn't go far enough! The call-out
is
indeed in a frame, which is already set to "outside". That takes care of
which side of the page the call-out appears. My problem is the text
alignment
of the paragraph within the frame: right on even pages, left on odd. In
the
past this has been done manually shortly before printing. I would like to
automate it, but cannot see any way of enabling the style to sense whether
the call-out is on an odd or even page and switch its horizontal text
alignment accordingly. I have even wondered about the possibility of a
formula triggering an appropriate macro, possibly tucked away as hidden
text
in a paragraph number format. But I am basically an overworked translator,
not a Word wizard, and do not have unlimited time for experiments of this
kind.
--
olitrans
Technical Translator
Germany


"Suzanne S. Barnhill" wrote:

Assuming the "callout" is a frame, the position of the frame can be set
to
"Outside." See http://sbarnhill.mvps.org/WordFAQs/MarginalText.htm

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the
newsgroup so
all may benefit.

"olitrans" wrote in message
...
I am using Word 2003 under Windows XP.

I have received a number of long double-page documents for a
university
course, all of which are surprisingly well and consistently formatted.
Most
body text paragraphs are accompanied by a short call-out in the outer
margin.
The call-out style includes "Keep with next" so that it always stays
glued
to
the beginning of the home paragraph, even if the latter changes pages.
The
formatting also ensures that the call-out stays in the outer margin,
i.e.
left on even pages, right on odd pages.

Problem: The call-out has to be right-aligned on even pages,
left-aligned
on
odd pages, i.e. the flush side of the call-out is always nearest the
body
text. In the German source text, this has been done manually, which is
obviously a nuisance and error-prone. Is there any way of automating
the
alignment so that the call-out senses whether it is on an even or an
odd
page
and switches the paragraph alignment accordingly? Alternatively, could
one
easily build a macro that would run through the document applying left
and
right call-out styles appropriately depending on the page side?
--
olitrans
Technical Translator
Germany

Thank you, if only for confirmation that I have not missed an obvious
possibility. I was beginning to come to the same conclusion myself!
--
olitrans
Technical Translator
Germany


"Suzanne S. Barnhill" wrote:

Ah, I see. I misread your question. The answer would be in two separate
styles, one left-aligned and one right, but then you'd need a macro to run
through the document looking at each frame, figuring out which side of the
page it was on, and applying the appropriate style. It may be that this is
possible with VBA, but I wouldn't bet on it. It sounds as if either a
redesign or a continuation of the manual labor is indicated.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

"olitrans" wrote in message
...
Many thanks for the suggestion, but it doesn't go far enough! The call-out
is
indeed in a frame, which is already set to "outside". That takes care of
which side of the page the call-out appears. My problem is the text
alignment
of the paragraph within the frame: right on even pages, left on odd. In
the
past this has been done manually shortly before printing. I would like to
automate it, but cannot see any way of enabling the style to sense whether
the call-out is on an odd or even page and switch its horizontal text
alignment accordingly. I have even wondered about the possibility of a
formula triggering an appropriate macro, possibly tucked away as hidden
text
in a paragraph number format. But I am basically an overworked translator,
not a Word wizard, and do not have unlimited time for experiments of this
kind.
--
olitrans
Technical Translator
Germany


"Suzanne S. Barnhill" wrote:

Assuming the "callout" is a frame, the position of the frame can be set
to
"Outside." See http://sbarnhill.mvps.org/WordFAQs/MarginalText.htm

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the
newsgroup so
all may benefit.

"olitrans" wrote in message
...
I am using Word 2003 under Windows XP.

I have received a number of long double-page documents for a
university
course, all of which are surprisingly well and consistently formatted.
Most
body text paragraphs are accompanied by a short call-out in the outer
margin.
The call-out style includes "Keep with next" so that it always stays
glued
to
the beginning of the home paragraph, even if the latter changes pages.
The
formatting also ensures that the call-out stays in the outer margin,
i.e.
left on even pages, right on odd pages.

Problem: The call-out has to be right-aligned on even pages,
left-aligned
on
odd pages, i.e. the flush side of the call-out is always nearest the
body
text. In the German source text, this has been done manually, which is
obviously a nuisance and error-prone. Is there any way of automating
the
alignment so that the call-out senses whether it is on an even or an
odd
page
and switches the paragraph alignment accordingly? Alternatively, could
one
easily build a macro that would run through the document applying left
and
right call-out styles appropriately depending on the page side?
--
olitrans
Technical Translator
Germany

I think the macro below will do what you want. The macro iterates through all
frames in the active document. If the frame has the Horizontal Position set
to "Outside", the macro finds out which page number the frame is on. In order
to find out whether the page number is even or odd, the number is divided by
2. If the remainder is 0, it is an even page and the text in the frame is
aligned left. Else, it is an odd page and the text in the frame is aligned
right.

You will need to run the macro each time changes to the document results in
frames moving from one page to another.

Sub FramesInMargin_ChangeAlignment_EvenOdd()
Dim oFrm As Frame

For Each oFrm In ActiveDocument.Frames
If oFrm.HorizontalPosition = wdFrameOutside Then
If oFrm.Range.Information(wdActiveEndPageNumber) Mod 2 = 0 Then
'even page number
oFrm.Range.ParagraphFormat.Alignment = wdAlignParagraphRight
Else
'odd page number
oFrm.Range.ParagraphFormat.Alignment = wdAlignParagraphLeft
End If
End If
Next oFrm

End Sub

If you need help on installing macros, see:
http://www.gmayor.com/installing_macro.htm

Note: Suzanne's last post appeared while I created and tested the macro
above. I have not introduced a second style.

--
Regards
Lene Fredborg
DocTools - Denmark
www.thedoctools.com
Document automation - add-ins, macros and templates for Microsoft Word


"Suzanne S. Barnhill" wrote:

Ah, I see. I misread your question. The answer would be in two separate
styles, one left-aligned and one right, but then you'd need a macro to run
through the document looking at each frame, figuring out which side of the
page it was on, and applying the appropriate style. It may be that this is
possible with VBA, but I wouldn't bet on it. It sounds as if either a
redesign or a continuation of the manual labor is indicated.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

"olitrans" wrote in message
...
Many thanks for the suggestion, but it doesn't go far enough! The call-out
is
indeed in a frame, which is already set to "outside". That takes care of
which side of the page the call-out appears. My problem is the text
alignment
of the paragraph within the frame: right on even pages, left on odd. In
the
past this has been done manually shortly before printing. I would like to
automate it, but cannot see any way of enabling the style to sense whether
the call-out is on an odd or even page and switch its horizontal text
alignment accordingly. I have even wondered about the possibility of a
formula triggering an appropriate macro, possibly tucked away as hidden
text
in a paragraph number format. But I am basically an overworked translator,
not a Word wizard, and do not have unlimited time for experiments of this
kind.
--
olitrans
Technical Translator
Germany


"Suzanne S. Barnhill" wrote:

Assuming the "callout" is a frame, the position of the frame can be set
to
"Outside." See http://sbarnhill.mvps.org/WordFAQs/MarginalText.htm

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the
newsgroup so
all may benefit.

"olitrans" wrote in message
...
I am using Word 2003 under Windows XP.

I have received a number of long double-page documents for a
university
course, all of which are surprisingly well and consistently formatted.
Most
body text paragraphs are accompanied by a short call-out in the outer
margin.
The call-out style includes "Keep with next" so that it always stays
glued
to
the beginning of the home paragraph, even if the latter changes pages.
The
formatting also ensures that the call-out stays in the outer margin,
i.e.
left on even pages, right on odd pages.

Problem: The call-out has to be right-aligned on even pages,
left-aligned
on
odd pages, i.e. the flush side of the call-out is always nearest the
body
text. In the German source text, this has been done manually, which is
obviously a nuisance and error-prone. Is there any way of automating
the
alignment so that the call-out senses whether it is on an even or an
odd
page
and switches the paragraph alignment accordingly? Alternatively, could
one
easily build a macro that would run through the document applying left
and
right call-out styles appropriately depending on the page side?
--
olitrans
Technical Translator
Germany

Ah, good approach, Lene. I hadn't thought of that possibility (but then I'm
not a coder).

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

"Lene Fredborg" wrote in message
...
I think the macro below will do what you want. The macro iterates through
all
frames in the active document. If the frame has the Horizontal Position
set
to "Outside", the macro finds out which page number the frame is on. In
order
to find out whether the page number is even or odd, the number is divided
by
2. If the remainder is 0, it is an even page and the text in the frame is
aligned left. Else, it is an odd page and the text in the frame is aligned
right.

You will need to run the macro each time changes to the document results
in
frames moving from one page to another.

Sub FramesInMargin_ChangeAlignment_EvenOdd()
Dim oFrm As Frame

For Each oFrm In ActiveDocument.Frames
If oFrm.HorizontalPosition = wdFrameOutside Then
If oFrm.Range.Information(wdActiveEndPageNumber) Mod 2 = 0
Then
'even page number
oFrm.Range.ParagraphFormat.Alignment =
wdAlignParagraphRight
Else
'odd page number
oFrm.Range.ParagraphFormat.Alignment =
wdAlignParagraphLeft
End If
End If
Next oFrm

End Sub

If you need help on installing macros, see:
http://www.gmayor.com/installing_macro.htm

Note: Suzanne's last post appeared while I created and tested the macro
above. I have not introduced a second style.

--
Regards
Lene Fredborg
DocTools - Denmark
www.thedoctools.com
Document automation - add-ins, macros and templates for Microsoft Word


"Suzanne S. Barnhill" wrote:

Ah, I see. I misread your question. The answer would be in two separate
styles, one left-aligned and one right, but then you'd need a macro to
run
through the document looking at each frame, figuring out which side of
the
page it was on, and applying the appropriate style. It may be that this
is
possible with VBA, but I wouldn't bet on it. It sounds as if either a
redesign or a continuation of the manual labor is indicated.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the
newsgroup so
all may benefit.

"olitrans" wrote in message
...
Many thanks for the suggestion, but it doesn't go far enough! The
call-out
is
indeed in a frame, which is already set to "outside". That takes care
of
which side of the page the call-out appears. My problem is the text
alignment
of the paragraph within the frame: right on even pages, left on odd.
In
the
past this has been done manually shortly before printing. I would like
to
automate it, but cannot see any way of enabling the style to sense
whether
the call-out is on an odd or even page and switch its horizontal text
alignment accordingly. I have even wondered about the possibility of a
formula triggering an appropriate macro, possibly tucked away as
hidden
text
in a paragraph number format. But I am basically an overworked
translator,
not a Word wizard, and do not have unlimited time for experiments of
this
kind.
--
olitrans
Technical Translator
Germany


"Suzanne S. Barnhill" wrote:

Assuming the "callout" is a frame, the position of the frame can be
set
to
"Outside." See http://sbarnhill.mvps.org/WordFAQs/MarginalText.htm

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the
newsgroup so
all may benefit.

"olitrans" wrote in message
...
I am using Word 2003 under Windows XP.

I have received a number of long double-page documents for a
university
course, all of which are surprisingly well and consistently
formatted.
Most
body text paragraphs are accompanied by a short call-out in the
outer
margin.
The call-out style includes "Keep with next" so that it always
stays
glued
to
the beginning of the home paragraph, even if the latter changes
pages.
The
formatting also ensures that the call-out stays in the outer
margin,
i.e.
left on even pages, right on odd pages.

Problem: The call-out has to be right-aligned on even pages,
left-aligned
on
odd pages, i.e. the flush side of the call-out is always nearest
the
body
text. In the German source text, this has been done manually,
which is
obviously a nuisance and error-prone. Is there any way of
automating
the
alignment so that the call-out senses whether it is on an even or
an
odd
page
and switches the paragraph alignment accordingly? Alternatively,
could
one
easily build a macro that would run through the document applying
left
and
right call-out styles appropriately depending on the page side?
--
olitrans
Technical Translator
Germany

Many, many thanks - this looks impressive, and simpler than I expected! All
I need to do now is find the time to play with it!
--
olitrans
Technical Translator
Germany


"Lene Fredborg" wrote:

I think the macro below will do what you want. The macro iterates through all
frames in the active document. If the frame has the Horizontal Position set
to "Outside", the macro finds out which page number the frame is on. In order
to find out whether the page number is even or odd, the number is divided by
2. If the remainder is 0, it is an even page and the text in the frame is
aligned left. Else, it is an odd page and the text in the frame is aligned
right.

You will need to run the macro each time changes to the document results in
frames moving from one page to another.

Sub FramesInMargin_ChangeAlignment_EvenOdd()
Dim oFrm As Frame

For Each oFrm In ActiveDocument.Frames
If oFrm.HorizontalPosition = wdFrameOutside Then
If oFrm.Range.Information(wdActiveEndPageNumber) Mod 2 = 0 Then
'even page number
oFrm.Range.ParagraphFormat.Alignment = wdAlignParagraphRight
Else
'odd page number
oFrm.Range.ParagraphFormat.Alignment = wdAlignParagraphLeft
End If
End If
Next oFrm

End Sub

If you need help on installing macros, see:
http://www.gmayor.com/installing_macro.htm

Note: Suzanne's last post appeared while I created and tested the macro
above. I have not introduced a second style.

--
Regards
Lene Fredborg
DocTools - Denmark
www.thedoctools.com
Document automation - add-ins, macros and templates for Microsoft Word


"Suzanne S. Barnhill" wrote:

Ah, I see. I misread your question. The answer would be in two separate
styles, one left-aligned and one right, but then you'd need a macro to run
through the document looking at each frame, figuring out which side of the
page it was on, and applying the appropriate style. It may be that this is
possible with VBA, but I wouldn't bet on it. It sounds as if either a
redesign or a continuation of the manual labor is indicated.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

"olitrans" wrote in message
...
Many thanks for the suggestion, but it doesn't go far enough! The call-out
is
indeed in a frame, which is already set to "outside". That takes care of
which side of the page the call-out appears. My problem is the text
alignment
of the paragraph within the frame: right on even pages, left on odd. In
the
past this has been done manually shortly before printing. I would like to
automate it, but cannot see any way of enabling the style to sense whether
the call-out is on an odd or even page and switch its horizontal text
alignment accordingly. I have even wondered about the possibility of a
formula triggering an appropriate macro, possibly tucked away as hidden
text
in a paragraph number format. But I am basically an overworked translator,
not a Word wizard, and do not have unlimited time for experiments of this
kind.
--
olitrans
Technical Translator
Germany


"Suzanne S. Barnhill" wrote:

Assuming the "callout" is a frame, the position of the frame can be set
to
"Outside." See http://sbarnhill.mvps.org/WordFAQs/MarginalText.htm

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the
newsgroup so
all may benefit.

"olitrans" wrote in message
...
I am using Word 2003 under Windows XP.

I have received a number of long double-page documents for a
university
course, all of which are surprisingly well and consistently formatted.
Most
body text paragraphs are accompanied by a short call-out in the outer
margin.
The call-out style includes "Keep with next" so that it always stays
glued
to
the beginning of the home paragraph, even if the latter changes pages.
The
formatting also ensures that the call-out stays in the outer margin,
i.e.
left on even pages, right on odd pages.

Problem: The call-out has to be right-aligned on even pages,
left-aligned
on
odd pages, i.e. the flush side of the call-out is always nearest the
body
text. In the German source text, this has been done manually, which is
obviously a nuisance and error-prone. Is there any way of automating
the
alignment so that the call-out senses whether it is on an even or an
odd
page
and switches the paragraph alignment accordingly? Alternatively, could
one
easily build a macro that would run through the document applying left
and
right call-out styles appropriately depending on the page side?
--
olitrans
Technical Translator
Germany

Suzanne, you should try coding some day. I am sure you would enjoy it (at
least after a little while).

--
Regards
Lene Fredborg
DocTools - Denmark
www.thedoctools.com
Document automation - add-ins, macros and templates for Microsoft Word


"Suzanne S. Barnhill" wrote:

Ah, good approach, Lene. I hadn't thought of that possibility (but then I'm
not a coder).

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

"Lene Fredborg" wrote in message
...
I think the macro below will do what you want. The macro iterates through
all
frames in the active document. If the frame has the Horizontal Position
set
to "Outside", the macro finds out which page number the frame is on. In
order
to find out whether the page number is even or odd, the number is divided
by
2. If the remainder is 0, it is an even page and the text in the frame is
aligned left. Else, it is an odd page and the text in the frame is aligned
right.

You will need to run the macro each time changes to the document results
in
frames moving from one page to another.

Sub FramesInMargin_ChangeAlignment_EvenOdd()
Dim oFrm As Frame

For Each oFrm In ActiveDocument.Frames
If oFrm.HorizontalPosition = wdFrameOutside Then
If oFrm.Range.Information(wdActiveEndPageNumber) Mod 2 = 0
Then
'even page number
oFrm.Range.ParagraphFormat.Alignment =
wdAlignParagraphRight
Else
'odd page number
oFrm.Range.ParagraphFormat.Alignment =
wdAlignParagraphLeft
End If
End If
Next oFrm

End Sub

If you need help on installing macros, see:
http://www.gmayor.com/installing_macro.htm

Note: Suzanne's last post appeared while I created and tested the macro
above. I have not introduced a second style.

--
Regards
Lene Fredborg
DocTools - Denmark
www.thedoctools.com
Document automation - add-ins, macros and templates for Microsoft Word


"Suzanne S. Barnhill" wrote:

Ah, I see. I misread your question. The answer would be in two separate
styles, one left-aligned and one right, but then you'd need a macro to
run
through the document looking at each frame, figuring out which side of
the
page it was on, and applying the appropriate style. It may be that this
is
possible with VBA, but I wouldn't bet on it. It sounds as if either a
redesign or a continuation of the manual labor is indicated.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the
newsgroup so
all may benefit.

"olitrans" wrote in message
...
Many thanks for the suggestion, but it doesn't go far enough! The
call-out
is
indeed in a frame, which is already set to "outside". That takes care
of
which side of the page the call-out appears. My problem is the text
alignment
of the paragraph within the frame: right on even pages, left on odd.
In
the
past this has been done manually shortly before printing. I would like
to
automate it, but cannot see any way of enabling the style to sense
whether
the call-out is on an odd or even page and switch its horizontal text
alignment accordingly. I have even wondered about the possibility of a
formula triggering an appropriate macro, possibly tucked away as
hidden
text
in a paragraph number format. But I am basically an overworked
translator,
not a Word wizard, and do not have unlimited time for experiments of
this
kind.
--
olitrans
Technical Translator
Germany


"Suzanne S. Barnhill" wrote:

Assuming the "callout" is a frame, the position of the frame can be
set
to
"Outside." See http://sbarnhill.mvps.org/WordFAQs/MarginalText.htm

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the
newsgroup so
all may benefit.

"olitrans" wrote in message
...
I am using Word 2003 under Windows XP.

I have received a number of long double-page documents for a
university
course, all of which are surprisingly well and consistently
formatted.
Most
body text paragraphs are accompanied by a short call-out in the
outer
margin.
The call-out style includes "Keep with next" so that it always
stays
glued
to
the beginning of the home paragraph, even if the latter changes
pages.
The
formatting also ensures that the call-out stays in the outer
margin,
i.e.
left on even pages, right on odd pages.

Problem: The call-out has to be right-aligned on even pages,
left-aligned
on
odd pages, i.e. the flush side of the call-out is always nearest
the
body
text. In the German source text, this has been done manually,
which is
obviously a nuisance and error-prone. Is there any way of
automating
the
alignment so that the call-out senses whether it is on an even or
an
odd
page
and switches the paragraph alignment accordingly? Alternatively,
could
one
easily build a macro that would run through the document applying
left
and
right call-out styles appropriately depending on the page side?
--
olitrans
Technical Translator
Germany

It's on my life list, so to speak (right up there with getting my daughter's
high school senior year scrapbook finished and getting back into the family
genealogy), but the last coding I did was Autocoder-IOCS for an IBM 1401,
and I have too much non-VBA-related work (and non-work) to do every day to
get into that.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

"Lene Fredborg" wrote in message
...
Suzanne, you should try coding some day. I am sure you would enjoy it (at
least after a little while).

--
Regards
Lene Fredborg
DocTools - Denmark
www.thedoctools.com
Document automation - add-ins, macros and templates for Microsoft Word


"Suzanne S. Barnhill" wrote:

Ah, good approach, Lene. I hadn't thought of that possibility (but then
I'm
not a coder).

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the
newsgroup so
all may benefit.

"Lene Fredborg" wrote in message
...
I think the macro below will do what you want. The macro iterates
through
all
frames in the active document. If the frame has the Horizontal
Position
set
to "Outside", the macro finds out which page number the frame is on.
In
order
to find out whether the page number is even or odd, the number is
divided
by
2. If the remainder is 0, it is an even page and the text in the frame
is
aligned left. Else, it is an odd page and the text in the frame is
aligned
right.

You will need to run the macro each time changes to the document
results
in
frames moving from one page to another.

Sub FramesInMargin_ChangeAlignment_EvenOdd()
Dim oFrm As Frame

For Each oFrm In ActiveDocument.Frames
If oFrm.HorizontalPosition = wdFrameOutside Then
If oFrm.Range.Information(wdActiveEndPageNumber) Mod 2 = 0
Then
'even page number
oFrm.Range.ParagraphFormat.Alignment =
wdAlignParagraphRight
Else
'odd page number
oFrm.Range.ParagraphFormat.Alignment =
wdAlignParagraphLeft
End If
End If
Next oFrm

End Sub

If you need help on installing macros, see:
http://www.gmayor.com/installing_macro.htm

Note: Suzanne's last post appeared while I created and tested the
macro
above. I have not introduced a second style.

--
Regards
Lene Fredborg
DocTools - Denmark
www.thedoctools.com
Document automation - add-ins, macros and templates for Microsoft Word


"Suzanne S. Barnhill" wrote:

Ah, I see. I misread your question. The answer would be in two
separate
styles, one left-aligned and one right, but then you'd need a macro
to
run
through the document looking at each frame, figuring out which side
of
the
page it was on, and applying the appropriate style. It may be that
this
is
possible with VBA, but I wouldn't bet on it. It sounds as if either
a
redesign or a continuation of the manual labor is indicated.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the
newsgroup so
all may benefit.

"olitrans" wrote in message
...
Many thanks for the suggestion, but it doesn't go far enough! The
call-out
is
indeed in a frame, which is already set to "outside". That takes
care
of
which side of the page the call-out appears. My problem is the
text
alignment
of the paragraph within the frame: right on even pages, left on
odd.
In
the
past this has been done manually shortly before printing. I would
like
to
automate it, but cannot see any way of enabling the style to sense
whether
the call-out is on an odd or even page and switch its horizontal
text
alignment accordingly. I have even wondered about the possibility
of a
formula triggering an appropriate macro, possibly tucked away as
hidden
text
in a paragraph number format. But I am basically an overworked
translator,
not a Word wizard, and do not have unlimited time for experiments
of
this
kind.
--
olitrans
Technical Translator
Germany


"Suzanne S. Barnhill" wrote:

Assuming the "callout" is a frame, the position of the frame can
be
set
to
"Outside." See
http://sbarnhill.mvps.org/WordFAQs/MarginalText.htm

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the
newsgroup so
all may benefit.

"olitrans" wrote in message
...
I am using Word 2003 under Windows XP.

I have received a number of long double-page documents for a
university
course, all of which are surprisingly well and consistently
formatted.
Most
body text paragraphs are accompanied by a short call-out in
the
outer
margin.
The call-out style includes "Keep with next" so that it always
stays
glued
to
the beginning of the home paragraph, even if the latter
changes
pages.
The
formatting also ensures that the call-out stays in the outer
margin,
i.e.
left on even pages, right on odd pages.

Problem: The call-out has to be right-aligned on even pages,
left-aligned
on
odd pages, i.e. the flush side of the call-out is always
nearest
the
body
text. In the German source text, this has been done manually,
which is
obviously a nuisance and error-prone. Is there any way of
automating
the
alignment so that the call-out senses whether it is on an even
or
an
odd
page
and switches the paragraph alignment accordingly?
Alternatively,
could
one
easily build a macro that would run through the document
applying
left
and
right call-out styles appropriately depending on the page
side?
--
olitrans
Technical Translator
Germany