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Mail merge to directory does not reset numbering in document



 
 
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  #1  
Old April 15th, 2010, 09:01 PM posted to microsoft.public.word.mailmerge.fields
Millieac
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Posts: 6
Default Mail merge to directory does not reset numbering in document

I created a merge document that has multilevel numbering in it. When I do a
merge to directory, every record needs to retain that numbering sequence.
However, the merged document does not reset the numbering for every record,
so instead of having 50 records with format from 1-5 for the merge fields, I
have a numbering scheme in the final document of 1-250.
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  #2  
Old April 15th, 2010, 10:01 PM posted to microsoft.public.word.mailmerge.fields
Doug Robbins - Word MVP
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Posts: 8,239
Default Mail merge to directory does not reset numbering in document

As the result of a directory type mail merge does not insert a Section break
between the data for each record, there is nothing that can be used to
trigger a restart of the numbering.

The only way I could see to get what you want is to use keyed-in numbers for
the 1, 2, 3, 4 and 5 rather than using multi-level numbering.

--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP, originally posted via msnews.microsoft.com

"Millieac" wrote in message
...
I created a merge document that has multilevel numbering in it. When I do
a
merge to directory, every record needs to retain that numbering sequence.
However, the merged document does not reset the numbering for every
record,
so instead of having 50 records with format from 1-5 for the merge fields,
I
have a numbering scheme in the final document of 1-250.


  #3  
Old April 15th, 2010, 11:32 PM posted to microsoft.public.word.mailmerge.fields
macropod[_2_]
external usenet poster
 
Posts: 2,402
Default Mail merge to directory does not reset numbering in document

Hi Millieac,

If the records are in groups of 5, you could use a formula field coded as:
{=MOD({SEQ Counter},5)+1}
To output this as plain text, simply code the field as:
{QUOTE{=MOD({SEQ Counter},5)+1}}


--
Cheers
macropod
[Microsoft MVP - Word]


"Millieac" wrote in message ...
I created a merge document that has multilevel numbering in it. When I do a
merge to directory, every record needs to retain that numbering sequence.
However, the merged document does not reset the numbering for every record,
so instead of having 50 records with format from 1-5 for the merge fields, I
have a numbering scheme in the final document of 1-250.

 




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